Overview of Outlook Backup

Microsoft Outlook is an email management tool that is widely used by individuals and businesses. For data security, it is necessary to backup Outlook email files. With AOMEI Backupper, you can easily backup Outlook email data to an image file in just a few steps. Therefore, you can easily recover email  files in case of email data loss.

Create Outlook Backup Step by Step

Prerequisites for Outlook Backup

  • Download and install AOMEI Backupper on the computer.
  • Install Outlook and add your email account.
  • A target drive (with enough free space) that you can save backup image to. A local path or Share/NAS devices are supported.

It is essential to backup Outlook data. If you wan to backup Outlook, please upgrade to AOMEI Backupper Professional, Server, or higher version.

How to Backup Outlook in AOMEI Backupper

1. In the left tab page, select "Backup" followed by "Outlook Backup".

Outlook Backup

2. You can name it for "Task Name" box to help you distinguish it from other backups.

Edit Backup Task Name

 Options: You can enable compression level, intelligent sector backup, VSS  backup service, splitting, etc.

Schedule Backup: You can set a fixed backup interval for your system backup task, such as, Daily, Weekly, Monthly. Also, Event trigger and USB plug in are available in the professional version.

Backup Scheme: You are allowed to backup system and only changes made later with Incremental or Differential Backup. And more flexible, it's able to automatically delete old backup images to free up disk space.

3. Click "Add Outlook Data" to select as the source.

Add Outlook Data

In the popup window, please select source outlook mailbox file to backup, for example, Inbox, and Sent Items.

Select Source Email

4. Select the destination path to save email backup image files.

Select Destination Path

5. Click "Start Backup" button to begin the backup process.

While a backup is running, you can click an icon in the lower-left corner to set to Shut down/Restart/Hibernate/Sleep PC after backup completion. Please tick the box and then click "OK".

Set Shutdown

When the backup is running, you can also click the underlined sentence to check the backup process in detail.

Check Backup Process

6. Please kindly wait for the backup process to complete and then click the "Finish" button.

Email Backup Finish

7. As a result, you can check there is a backup image (.afi) generated in the destination location.

Email Backup Result



Followed by the above steps, the Outlook backup has been finished successfully. After that, you can easily restore the email data in case of email data loss. It is very useful for you to keep email data security.



  • If you would like to restore the email backup, please refer to the feature Email Restore. You can also view the backup Outlook data without restoring it with the feature "Explore Image".
  • If the emails are set to be encrypted, they need to be verified before you can select them for backup.
  • Backup operations cannot be performed when the system is not logged in. Missed backup schedules will be executed after the system is logged in.
  • Currently, only Outlook 2007 and above versions are supported.



Q: Why the window keep spinning when adding Outlook Data?

A: The program is loading the Outlook data. Please restart Outlook and keep Outlook open. And, it is recommended to add AOMEI folder into the whitelist of the anti-virus program and firewall.

Q: Can I backup Outlook when I log in User account?

A: Yes, it is able to backup if your account can access Outlook data. But it is recommended to run Outlook as administrator and then backup.

Q: Why does it fail to backup Outlook?

A: Please check the backup error message. Normally, it is recommended to add AOMEI folder into the whitelist of the anti-virus program and firewall and retry backup. And, please close VPN if you enable VPN on your PC.

If it does not work, please contact our AOMEI Support Team, offer us a screenshot of the error, and attach the log folder under the installation directory of the software for further analysis.