By Ivy / Last update October 29, 2021

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What is offsite data backup?

Offiste data backup is to collect data from the computer you are currently using to a different location, it can be external hard drive (eg: HDD, SSD), USB flash drive, cloud drive like Microsoft OneDrive, network drive, another computer etc. 

While for onsite data backup is to make an exact copy of data on the current computer and save it to internal hard drive(HDD/SSD) or CD/DVD. It adds an extra layer of your important data, but why do you still need to create offsite backup for your computer? 

That's because this kind of backup can make up for the shortcoming of onsite backup, it is very fragile and may be damaged due to many computer failure, such as, hard disk failure, virus attack, ransomware, spilled liquid, fire etc. And you have more choices if you use offsite data backup.

Well then, how to create offsite data backup in Windows 10? You need the best way, it uses Windows 10 backup utility "File History", "Backup and Restore(Windows 7)", or AOMEI Backupper. Scoll down below to learn more.

Use File History to backup data offsite in Windows 10

File History is a dedicated file backup software to automatically backup personal data stored in Libraries and save it to external hard drive or network drive, so you will have multiple file history versions that be easily restored. And it is very useful to backup files in Windows 10 that changes often. 

Backup your files with File History

You can go to Start > Settings > Update & Security> Backup to access "Back up using File History" section, then click "+ Add a drive" button and select external hard drive or network location as backup destination.

Next, you will see a slide button "Automatically Back Up My Files" and it is turned on defaultly, so it will backup your important important folders automatically, including Desktop, Documents, Downloads, Music, Pictures, Videos, and part of the AppData folders.

Automatically Back Up My Files

After that, click More options to access backup options, you can set the backup frequency or backup retention and include/exclude specific folder.

  • Backup frequency: You have 9 options in total, ranging from every 10 minutes to daily, and the default option is hourly that can keep track of changes timely.

  • Backup retention: You have 8 options totaly, from 1 year to forever plus until space is needed. The default one is forever that can full fill the disk space sooner or later. To avoid this situation, you need to change it to either "Untill space is needed" or specific retention time, then it will delete backup files automatically to free up space for backup. 

  • Include/Exclude folder: Scroll down and you will see Back up these folders and Exclude these folders section, click "Add a folder" under them and then you can select any folder on your computer. 

Backup Options

Finally, back to the Overview section and click “Back up now” to start the first file backup. Wait for a while, it will complete the backup task successfully and the backup times depends on how many data you have and writing & reading speed of both drive.

Restore your Files using File History 

Now, you can restore files to previous version or get back deleted or corrupted files in the event of a disaster. Type "Restore files" and select "Restore your files with File History", then you will see a window containing all the backed up data. 

At the lower location, you can see a set of forward and backward buttons, which allows you to find different files versions and then restore them. Click the Restore button, it will be restored to origincal location. Also, you can click the Settings icone and Restore to manually choose a differnet location.

Restore Files

Use Backup and Restore(Windows 7) to backup data offsite in Wndows 10

Backup and Restore(Windows 7) is mainly used to make a system image, but you still can use it to backup files by "Let me choose" option.  You can use internal hard drive, external hard drive or network drive as backup destination. Then, you can restore files when needed.

Backup your files using Backup and Restore (Windows 7) 

You can go to backup settings window and then scroll down to "Looking for an older backup" section, click "Go to Backup and Restore (Windows 7)" to access the backup page. 

Then, click "Set up backup" if this is your first time to use this software. 

Set Up Backup

Then, you will see all the available backup destination below, select your external hard drive. Also, you can click "Save on a network..." to backup Windows 10 to network drive

Select Destination

Next, tick "Let me choose" when you asked "What do you want to back up?". It allows you to select libraries and folders per your needs.  The "Let Windows choose (recommended)" option is a more worry-free way, but it will include the system image backup by default. 

Let Me Choose

In the following window, tick items under Data Files. The "Include a system image of drives..." will be checked by default, it contains a copy of drives required for Windows to start, so you'd better keep it. 

Select Data Files

Here you need to review the backup settings and click "Save settings and run backup", then it will start the first backup. The default schedule backup is 7:00PM every Sunday, but you still change it by "Change schedule" option.

Save Settings And Exit

After you complete the first full backup, you can manage backup space in the "Backup and Restore(Windows 7)" window. Click "Manage space", and you will see two link, namely "Data file backup" and "System image", click "Data file backup" and delete backup files manually. 

Manage Backup Space

Restore your files with "Backup and Restore(Windows 7)

Go to the main page of "Backup and Restore(Windows 7), scroll down to the Restore section and click "Restore my files". If you want to restore files from backup created on different computer, click "Select another backup to restore files from".

Restore My Files

Then, in the following window, you can browse or search files or folders you want to restore.

  • Search: You just need to type part of the name of files and select the files you want to restore.

  • Browse for files: You can search the folder containing files you want to restore and then select it -> click Add Files.

  • Browse for folders: You can add entire folder to be restore.

Restore Files

Then, you need to choose to restore files in the original location or a different location. After that, click "Restore" to restore files. Also, if you include a system backup, you can restore system image to new hard drive when something bad happens.

Use AOMEI Backupper Standard to backup data offsite in Windows 10

AOMEI Backupper Standard is an all-in-one backup and restore software, which can help you backup files to external hard drive, USB flash drive, network drive, cloud drive, NAS etc. And it's a smarter. 

Backup your files with AOMEI Backupper Standard

To create offsite data backup, you need to download AOMEI Backupper Standard and install it first. Then, launch it, click "Backup" > "File Backup" in the deep-blue main page. 

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File Backup

Here you will enter the file backup main page, change the task name to clearly distinguish from other tasks. Then, click "Add Folder" or "Add File" to select data on the current computer you are using. 

Add Folders Files

In the lower location, you can see a box with a folder-shaped icon and an inverted triangle at the right side, which allows you to select the backup destination per your needs.

If you want to backup files to external hard drive or USB flash drive to store files, please connect it in advance. Then, in the following window, click the folder shaped icone > "This PC" and then select it. 

Select Backup Destination

If you want to backup files to network drive or NAS, click the inverted triangle shape > "Select a network location" > "Share/NAS" > "Add Network Location", and type Share or NAS path, username, password to add network location. Then, you will the network location listed at the left side, please select a shared folder on it. 

If you want to backup files to OneDrive, you can click the inverted triangle shape and select OneDrive in the next window, it comes with Windows 10. If you want to backup files to Google Drive or Dropbox, you need to download it first. 

Backup to Cloud Drive

After that, you will go back to the file backup main page. Check the selected items and click "Start Backup". And this backup only includes items that exist at this point in time. 

If you want make this task simple and effecient, you still need to add some backup features. You can enable email notification, compress backup with normal or high compression level, set pre/post-command etc in backup options.

Backup Options

Also, you can enable daily/weekly/monthly schedule backup plus  incremental/ differential backup in the Schedule Backup. Please note that the differential backup is only available on the AOMEI Backupper Professional or advanced version.  So does "USB Plug in" and "Event triggers" feature.

Backup Schedule

Restore your files with AOMEI Backupper Standard

Launch AOMEI Backupper Standard again, then click "Restore" > "Select Task" to select the file backup you want to restore.

Select Task

Then, in the following window, select the file backup you want to restore. 

Select Image

Next, you can choose the folders you want to restore, either all the folders or specific folder.

Select Folders Files

Here you need to select "Restore to original location" or "Restore to a new location" to store the files. Then, click “Start Restore” to restore files from backup.

Restore Files from Backup to Original Location

That's all the offsite data backup solutions to backup data offsite in Windows 10 and restore data when needed. 

If you don't want to lose your precious data, please start to backup your data right now! You can choose one solution per your needs. 

According to Gartner, 25% of all PC users suffer from data lose each year. 7 out of 10 small firms that experience a major data go out business within a year, this info is from DTI/Price Water House Coopers.