By Ivy / Last update December 13, 2021

The overview of file server

File server (or Fileserver) is a computer attached to a network that provides a location for shared disk access. For example, a shared storage of computer files (documents, sound files, photographs, movies, images, databases, etc.) can be accessed by the workstations that are able to reach the computer through a computer network.

It is designed primarily to enable the storage and retrieval of data. That’s to say, a file server can act as the central storage and manage the data files. And ensure other computers on the same network can access the shared files over a network without physically transferring files to any device.

Aside by that, any computer can be configured to be a host and act as a file server. It may be an ordinary PC that handles requests for files and sends it over the network. In a more sophisticated network, a file server might be a dedicated network-attached storage (NAS) device that also serves as a remote hard disk drive for other computers.

A program or mechanism that enables the required processes for file sharing can also be called file server. On the Internet, such programs often use the File Transfer Protocol (FTP).

The necessity of Windows file server backup

Like any other device (NAS storage, hard drive, etc), Windows file server is subject to problems such as power failure, hardware failure, physical damage, etc. 

Many companies have a headache in backing up their file servers because they need to use them frequently and there are more and more files as time accumulates. Without a proper backup strategy, all users will be affected in the event of a problem, and the losses will be self-evident.

How to configure and perform Windows file server backup

When you are going to use Windows Server as a file server, File Server Resource Manager (FSRM) may be a magic tool to set storage quotas and to control the types of files that can be saved to a file server. 

 It was introduced in Windows Server over a decade ago, but that is alive and well in Windows Server 2012 and 2012 R2. And it's is a part of the File and Storage Services role. The role is installed by default on Windows Server 2012 and 2012 R2, but the File Server Resource Manager is not. Thus, you need to manually install and configure file server, then backup.

Part 1: Install FSRM and File Server

To install it, you can follow the steps below.

Step 1. You must open the Server Manager and choose the Add Roles and Features command from the Manage menu.

Step 2. Expand the File and Storage Services role>File and iSCSI Services component subsequently on the interface of Add Roles and Features Wizard, then select the File Server Resource Manager option. If you do not install file server, you can select File Server and follow the prompt to install both of them.

Select Server Roles

Part 2: Configure file server sharing

To configure file server sharing, you can follow the specific steps below.

Step 1. After install File and Storage Services, you can see it on the main page of Server Manager. Open it and click Servers, you will see the detailed information of your file server. Then create volumes/ storage pools as you like.

File Server Server 2012(R2).jpg

Step 2.Select New Share option from the Task button given in the top right corner. Then, you will enter the New Share Wizard and follow the prompt on the wizard until the last step.

Tasks and New Share

Step 3. After you configure file server sharing, you can see your shared folder on the destination location you specify.

Verify Your Share Folder

Part 3: Perform Windows file server backup via Map network drive

Step 1. Specify a drive letter for your file server via Map network drive. You can directly navigate to This PC>Computer>Map network drive, then specify a drive letter for your file server and type the location of your file server as well as choose your file server sharing folder. After all things ensure, click OK and Finish subsequently.

Map Netowrk Drive

Step 2. After successfully specify a drive letter for your file server and choose the file server sharing folder, you can backup it with either Windows Server Backup software or a reliable third-party backup software.

If you do not want to map a network drive or require more advanced features, you can choose a reliable Windows file server backup software to realize your purpose.

Another way to create Windows Server 2012 file server backup

When it comes to Windows file server backup software, AOMEI Backup Server is worth to mention. It supports all server editions including 2003(R2)/2008(R2)/2012 (R2)/2016/2019/2022, and the backup options include System Backup, Disk Backup, Partition Backup, File Sync, etc. 

Also, it has many advanced features for backup, including, compression, encryption, daily/weekly/monthly, USB plug in, incremental or differential backup etc. Now, let's have a closer look at these features.

  • Daily/weekly/monthly: To backup files regularly, daily/weekly/monthly backup settings can help you. After you create schedule backup with daily backup, for example, it will backup your files at the specific time you set.

  • USB plug in: To backup files flexibly and take it everywhere, you could consider using "USB plug in". This feature will backup files from or to USB flash drive when connected to your computer.

  • Incremental and differential backup: Compared with full backup, incremental or differential backup requires less backup time and disk space. It's suggested to use this feature if your disk does not have enough space.

  • Backup Scheme: Backup disk full will be a headache sonner or later if you don't delete file backup regularly to free up more space. What's more, you don't need keep many old backups. 

Continue to see below, I will show you the detailed steps to perform Windows 2008/2012 file server backup, and the approach also applies to newer OS like Windows Server 2022 or 2019.

Step 1. Download AOMEI Backupper Server, install and launch it.

Download Free Trial Server 2008/2012/2016/2019/2022
Secure Download

Step 2. Open Windows file server backup software, click Backup and File Backup subsequently.

File Backup

Step 3. Click Add Folder and then Share/ NAS. At the same time, click Add Network Location and type display name, IP adress, username and password of your file server, then click OK.

Add File Or Folder

Step 4. After select Windows file server sharing folder, choose a destination path to save your file server sharing folder. To destination path, you can choose PC, external hard drive, floppy hard drive, USB flash drive, etc. confirm all things and click Start Backup.

Start Backup To Network

Tips: you can restore backed up files when necessary. Also, you are allowed to make Windows Server Backup restore files to different computer.


Windows file server backup is an essential task especially for enterprises. To ensure the security of your important data, you'd better keep 2 copies of Windows file server backup on different storage devices, and 1 for offsite, such as, sync local folder to Google Drive. Thus whenever you encounter unexpected failure, you can use the backup image to restore your data.

With AOMEI Backupper, all these tasks can be done easily and effectively.