Best Free Email Backup Software for Gmail, Outlook, and Yahoo

Are you looking for free email backup software? In this post, you will know the best email backup software free for backing up Gmail, Yahoo Mail, Outlook Mail, etc.


By Jonna Updated on August 9, 2023

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Do I Need to Backup My Emails?


I have never backed up my emails. I don't get more than 5 or so emails per day, mainly on Gmail and Microsoft. Recently, I have been thinking about whether it's necessary to back up my email accounts. If yes, is there any recommended free email backup software?

Undoubtedly, email holds an important role within the landscape of business communication. Yet, emails remain vulnerable to potential threats like virus attacks, accidental/malicious deletion, and server breakdowns. Consequently, it becomes imperative to safeguard your email data, considering aspects like data security, disaster recovery, and offline availability.

Free Email Backup Software

Email backup software allows you to securely store your emails and access them whenever you want. It also helps to make room for other important emails in the main folder. But how to choose the most suitable backup software? What email backup is the best? Let's address these questions in the following.

How to Choose Email Backup Software

To get the best email backup software, you can evaluate it against the criteria outlined below:

  • Backup Locations: The best Gmail backup software should offer compatibility with storage mediums, so you can easily backup Gmail emails to computer, hard drive, cloud storage, or other locations.
  • Backup Options: A robust email backup solution offers full, incremental, and differential backups. Tailor your selection based on specific requirements.
  • Auto Backup: Automatic backup saves the trouble of manually creating email backups, which is very important for long-term email data backup. Common auto backup options include daily, weekly, and monthly backups.
  • Supported Mail Services: If you are using multiple email platforms, like Gmail, Yahoo Mail, Outlook, etc., getting an email backup software that supports multiple email services can help you backup all email data at one time.

Best Free Email Backup Software

Here are two free email backup software that lets you backup Gmail, Outlook, or Yahoo email simply. Let's take a look.

#1. Google Takeout

Google Takeout is exclusive of Gmail backup software. This free Gmail backup software is different from common archive email software because it enables you to back up all of the existing data on your Google account, including Gmail. You can export Gmail data to local computer for backup or easily upload it to a secure cloud storage service.

Google Takeout

However, your emails will not be backed up automatically each day because you can only export two to three backups per day, so you need to take backups on a manual basis.

#2. Outlook Desktop App

Outlook desktop app can work as an email backup software to create a backup of your entire Outlook mailbox and email accounts from other email service providers like Gmail and Yahoo. With its built-in export function, you can export email data into a PST file format with ease. But you need a Microsoft 365 license to use the Outlook desktop app.

Add Account Outlook

More Powerful Email Backup Software for Gmail, Yahoo, Outlook

AOMEI Backupper is an all-in-one email backup software for backing up emails and other mail folders for various email services, including Gmail, Yahoo Mail, Zoho Mail, Outlook Mail, Hotmail, iCloud Mail, HushMail, etc. For example, for Gmail, it supports taking backups not only for Inbox but also for Drafts, Starred, Important, and other mailbox folders.

Here is a list of robust features of AOMEI Backupper:

  • It supports various backup devices, such as local/external hard drive, NAS device, cloud storage, and so on, making it easy to backup Gmail to computer or external disk.
  • It offers five flexible scheduled backup modes, including Daily, Weekly, Monthly, USB Plug in, and Event triggers, to backup email data automatically.
  • It comes with three backup options: Full Backup, Incremental Backup, and Differential Backup. And by default, it uses create incremental backups in scheduled backups.
  • Except for email backup, it provides other backup functions, like system backup, disk backup, partition backup, and file backup to protect all data on your computer.

Please get this Gmail email backup software free download on your computer to have a try! It has a 30-day trial period, so you can experience it before deciding whether to buy it. If you are running a Windows Server system, try Server edition.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Let’s say you are planning to backup Gmail emails to hard drive. Follow these steps to connect your Gmail account and backup your Gmail email data automatically using the best email backup software AOMEI Backupper.

Step 1. Launch AOMEI Backupper. Then, navigate to Backup and select Email Backup.

Email Backup

Step 2. Assign a name for this backup task as per your need and tap Add Email Data.

Add Email Data

Step 3. Click on Add Mailbox and input your Gmail email credentials to add it. Once your Gmail mailbox is added, you're at liberty to select one or multiple email folders for backup.

Add Mailbox

Tip: You can add multiple Gmail accounts or other email accounts to AOMEI Backupper and back them up simultaneously. For example, you can run it as a Yahoo Mail backup tool to add your Yahoo email account and backup Yahoo Mail folders easily.

Step 4. Choose the Select a local path option to designate a specific location on your computer to store the backup image.

Selet Destination Path

Step 5. Configure an auto backup with Schedule Backup if needed. Finally, initiate the Gmail email backup procedure by clicking Start Backup.

Schedule Settings General

Under Options, you can activate various settings to enhance backup customization, such as compressing backup files, encrypting backup images, splitting images, enabling email notifications for backup, and so forth.
With Backup Scheme, you have the option to choose between incremental and differential backup methods. Additionally, you can enable Automatic Backup Cleanup to remove old backup images in a set plan.
In the unfortunate event of accidental Gmail email data loss, you can easily restore emails with AOMEI Backupper to get them backup quickly.

Concluding Words

Since emails are vulnerable to cyber attacks, both organizations and individuals should pay attention to email security. Therefore, you need free email backup software like Google Takeout or Outlook client. You can also rely on the professional email backup tool AOMEI Backupper, which can back up email data from various email platforms to all kinds of locations. Moreover, it provides maximum protection for all your computer data, like Windows systems, disks, partitions, personal files and folders. Please download and try it now.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.