Top 6 Best Gmail Backup Software in 2024

Are looking for the best Gmail backup software? Read this guide to learn about the top 6 best free Gmail backup tools, and figure out the one that meets your needs best.


By Jonna Updated on December 28, 2023

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How Can I Backup My Gmail for Free?

In today's world, Gmail stands as the go-to email solution for countless users, with a substantial number of vital emails stored in your account. Safeguarding your Gmail data becomes crucial. Luckily, manual copying of emails, one by one, is unnecessary for this task. Instead, you can rely on efficient and dependable Gmail backup software to streamline the process.

Here comes the question: what are the best Gmail backup tools? Is there free Gmail backup software? While an abundance of programs exists, the goal is to choose the finest among them. Below, you'll find a curated list of top-notch Gmail backup tools, catering to various preferences and needs.

Top 6 Best Gmail Backup Software in 2024

After extensive online research, we have compiled a list of the top 6 best Gmail backup software. Each of these tools has undergone thorough vetting, testing, and approval by experts across the internet. You can trust their reliability and efficiency for backing up your Gmail data securely.

#1. AOMEI Backupper Professional - Best Gmail Backup and Restore Software

AOMEI Backupper Professional stands as one of the best Gmail backup tools. Its Email Backup feature lets you backup entire Gmail mailbox or certain Gmail folders like Inbox, Starred, Notes, Projects, etc. easily. And you can perform free email restore at any time. With many professional functions, it is perfect for Gmail backup.

Email Backup

◑ Automatic backup: You have the flexibility to schedule Gmail email backups in daily, weekly, monthly, event triggers, and USB plug-in modes, according to your preferences and needs.
◑ Various backup destinations: It offers multiple destination options for Gmail backups, including hard drives (both local and external), NAS, network drives, and cloud drives like Google Drive, OneDrive, and Dropbox.
◑ Incremental backup: It uses Incremental Backup to intelligently backs up only changed files, saving time and storage space, and you can switch to Differential Backup if needed.
◑ Full-featured software: Apart from email backup, it is a versatile tool that provides to backup system, disk, partition, files and folders.

👍 Pros 👎 Cons

+ Support backup of Gmail, Zoho Mail, Yahoo Mail, Outlook, Hotmail, iCloud Mail, etc.
+ Backup multiple Gmail accounts simultaneously.
+ Backup encryption.
+ Easy restoration.

- For Windows only.   

#2. Google Takeout - Free Google Backup Tool for Gmail

Google Takeout is a convenient and free Gmail backup software offered by Google, allowing users to export a copy of their data from various Google services. By using Google Takeout, you can easily download and back up your Gmail data, including inbox contents and custom folders, as well as backup contacts, phone history, and other related data.

Google Takeout

Despite its usefulness, Google Takeout has its limitations. It requires manual initiation by users. Additionally, the backup process's speed may vary depending on the size of the Gmail account and the internet connection speed. For larger accounts, the export process may take more time, and slow internet connections can further slow down the backup process.

👍 Pros 👎 Cons

+ Free for all Google users.
+ Download /backup all Gmail, attachments, photos, videos, and Youtube data to hard drive.
+ Compatible with all operating systems.

- Need to create Gmail data backup or download manually. 

#3. SysTools Gmail Backup - Reliable Gmail Local Backup Tool

SysTools Email Backup is a user-friendly and robust tool designed to ensure the safety of all your Gmail emails. With this tool, you can efficiently back up your emails, tasks, calendar, contacts, and more, either on the cloud or locally. It offers multiple backup formats, allowing you to save your backup emails to Outlook PST, MSG, MBOX, or EML.

SysTools Email Backup

After backing up your emails, this best Gmail backup software provides a useful filtering feature that allows you to restore only the specific emails you need. But it's worth noting that the trial version only allows backup of only 100 emails and a single Gmail account. Additionally, this tool lacks support for popular cloud storage options like Google Drive or Dropbox, which may be a consideration for users seeking cloud-based backup solutions.

👍 Pros 👎 Cons

+ Convenient to use.
+ Scheduled backups.
+ Backup Gmail emails into multiple file formats.

- Only free for 100 emails backup.

#4. Handy Backup - Best Gmail Backup Software for Personal Use

Handy Backup proves to be an ideal solution for free Gmail email backups, offering robust data protection with its 128-bit encryption feature. This software enables users to save their backup data to various destinations, such as cloud storage, local drives, FTP servers, flash drives, or external drives. Apart from efficient email backups, Handy Backup extends its functionality to backup files, folders, and hard drive partitions, providing comprehensive data protection.

Handy Backup

Despite its strengths, Handy Backup does have a few limitations. Some backup errors may occur due to naming conventions, potentially impacting the backup process. Another drawback is the absence of alert notifications in case of backup failures, which could hinder timely troubleshooting.

👍 Pros 👎 Cons

+ User-friendly interface.
+ Support different backup mediums including local storage and cloud storage.

- Spotty customer support.   

#5. MailStore Home - Best Gmail Archive Tool

MailStore Home stands out as a well-known email archiving and backup software, offering an efficient solution for Gmail backups. This user-friendly and free software empowers users to securely back up and store their emails in a searchable archive, providing ease of access and data protection.

MailStore Home

Using MailStore Home, users can backup Gmail emails to computer, ensuring the safety and accessibility of their data even in the event of Gmail account compromise or unavailability. The software's support for various email protocols and file formats simplifies the process of backing up and archiving emails from different email providers, enhancing its versatility and utility as a reliable Gmail backup tool.

👍 Pros 👎 Cons

+ Support email backup from multiple Gmail accounts.
+ Encrypted backup.
+ Email search menu.

- For Windows only.
- Not easy to get in touch with customer support.

#6. Gmvault - Best Open Source Gmail Backup Tool

GMvault is specialized Gmail backup software free crafted to simplify the process of backing up and restoring Gmail data for users. Operating as a cloud-based backup solution, it ensures the secure storage of Gmail data in the cloud, offering an added layer of safeguard against potential data loss or corruption.


With its simple setup and interface, GMvault proves to be an accessible and efficient Gmail backup tool. Its array of features further enhances its reliability, making it a dependable option for users seeking a seamless and effective way to back up and protect their Gmail data.

👍 Pros 👎 Cons

+ Free of use.
+ Store email as accessible individual files.
+ Support data encryption.

- Run via a command-line interface.
- Do not support backup of calendar or other Google apps data.


Ensuring data loss protection and preserving critical information are compelling reasons to back up your Gmail. The article has highlighted the top 6 email backup software options, making Gmail data backup a straightforward process. If you are unsure about which software to choose, consider trying out AOMEI Backupper.

This versatile email backup software provides multiple storage options, including local drives, external drives, NAS, networks, and cloud, ensuring a reliable and secure backup solution for your Gmail data. Plus, it offers to backup Windows systems, clone OS to SSD, transfer files from old computer to new computer, etc. Start to enjoy this all-in-one backup software now.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.