How to Backup Gmail Emails to Google Drive (Top 3 ways)

Here are 3 efficient ways to backup Gmail emails to Google Drive for you, let’s start to know how to do this!


By Maggie Updated on July 5, 2023

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Can I backup my Gmail to Google Drive?


Case: Can I backup my Gmail to Google Drive?

How do I back up my Gmail to Google Drive on a Windows 10 platform computer?

- Question from Google Community

Gmail to Google Drive

Gmail, provided by Google, is a popular email service that offers users the ability to access their emails through a web browser or an official mobile application. Users can store personal information, send and receive emails, and utilize various features over the Internet.

However, there is always a possibility of data loss for Gmail users. Consequently, many users are interested in the feasibility of backing up Gmail emails to Google Drive. Fortunately, the answer is affirmative!

Benefits of saving Gmail emails to Google Drive

Backup Gmail to Google Drive offers several benefits:

1. Easy Access: By saving emails to Google Drive, you can access them from any device with internet access. This means you can view and search your emails on your computer, phone, or tablet without needing to log into your Gmail account.

2. Increased Storage: Google Drive offers significantly more storage, so you can store a large number of emails without worrying about running out of space.

3. Backup and Recovery: Saving emails to Google Drive acts as a backup solution. In case your Gmail account gets compromised, deleted, or inaccessible, your important emails will be safely stored in Google Drive.

4. Organization and Search: Google Drive provides robust organization and search capabilities. You can create folders, subfolders, and labels to categorize and organize your emails. Additionally, Google Drive's powerful search functionality makes it easier to locate specific emails based on keywords, sender, or other criteria.

5. Collaboration: If you need to share specific emails with others, saving them to Google Drive makes collaboration easier. You can grant access to specific folders or individual emails, allowing others to view, comment on, or edit the emails as needed. This is particularly useful for collaborative projects or when sharing important information with team members.

How to save Gmail emails to Google Drive

This part provides you 3 methods to resolve the issue of how to backup Gmail emails to Google Drive.

Method 1. Save Gmail email to PDF format

Step 1. Open Gmail on your browser and sign in with the required credentials (Gmail email and password).

Step 2. Locate Inbox tab and open it to find the email you want to save to your Google Drive.

Inbox Folder

Step 3.  Click on the Print All icon at the top right of your browser. Here you can preview the message on the selected email. Select the different built-in features like Destination, Pages, Layout, and Colour.

Print All

Step 4. Finally, click the Print button to start backing up your email.

Step 5. Then enter the required File Name in the pop-up window, and press the Save button to complete the process.

Save the Output As

Step 6. After saving the email to PDF, then load the PDF to your Google Drive.

Method 2. Export Gmail email via Google Takeout

Step 1. Open Gmail and log in with your Gmail email address and password.

Step 2. On the dashboard that opens, click the Profile icon and select the Manage your Google Account option.

Manage your Google Account

Step 3. Select Data & personalization from the left menu.

Data & Personalization

Step 4. In the Data and personalization Wizard, scroll down the page. Select Download your data and click on it.

Download Your Data

Step 5. Then the Google Takeout page will open, click the Deselect all button.

Deselect all

Step 6. Now, scroll down the page and check the mail function. Tap on the option that All Mail data included.

All Mail Data Included

Step 7. Then in the pop-up menu, uncheck the Include all messages in Mail checkbox. Select the folder, and click on the OK button.

Include All Messages in Mail

Step 8. After that, scroll the page and tap on the Next step button. Here, choose the file type, frequency, and destination section.

Choose the File Type, Frequency, and Destination

Step 9. Now click on the Create Export button and download the Archive files and upload them into Google Drive.

Method 3. Save emails to Google Drive via the best email backup software

You should note that manual backup has some limitations when backup emails. For example, there is a size limit on the emails that can be backed up, and it does not support setting up automatic backups, etc. Thus, you may need a more flexible and reliable email backup software to give you a hand.

The third way is to use professional email backup software to help you save Gmail emails to Google Drive.  It offers several features that make email backup and recovery safe and effortless.

Takes backup of single or multiple emails without any issues.
AOMEI Backupper enables you to backup all data in Outlook to various backup storage devices, including local disk, external hard drive, USB flash drive, and NAS device, etc
Outlook desktop supports emails including Microsoft 365, Gmail, Yahoo, iCloud, Exchange, which means AOMEI Backupper also supports backup of these emails.
In addition to Outlook emails, this utility also saves other Outlook mailbox items such as Contacts, Notes, Calendar, Tasks, Journals, etc.
You can enable Daily, Weekly, or Monthly schedule backup, so you won’t forget to save important data.
It supports Windows 11, 10, 8.1, 8, 7, Vista, XP, Outlook for Microsoft 365 and Outlook 2021, 2019, 2016, 2013, 2010, 2007.

Click the download below to install AOMEI Backupper on your computer.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Add the account you want to backup in Outlook and close it. Then, open AOMEI Backupper Professional and click Backup and then Outlook Backup.

Outlook Backup

Step 2. Click Add Outlook data and select the Gmail account with the entire mailbox you want to backup. Then click OK.

Add Gmail

Step 3. Select a cloud drive to save all emails in Gmail to Google Drive.  

Select a Cloud Drive

Backup to Google Drive

Step 4. Enable Daily, Weekly, or Monthly schedule backup and be sure the option Wake the computer to run scheduled task is checked.

Schedule Backup

✍Note: you can enable incremental and differential backup in a scheduled backup task.

Step 5. Confirm you select the entire mailbox and click Start Backup to backup all Gmail emails and other items.


Now you can pick the most suitable way to back up Gmail emails to Google Drive among the above three ways. And they are also applicable to backup Gmail emails to hard drive. Notably. AOMEI Backupper is not only powerful backup and restore software, but also a remarkable sync and clone tool, also offering erase all data on Windows 11. You can utilize its server edition to supplement Windows Server backup formatting the disk has failed.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.