3 Ways: How to Backup Gmail Emails to Another Gmail Account

Want to backup Gmail emails to another Gmail account? This page offers 3 solutions to backup Gmail emails from one account to another easily.


By Jonna Updated on August 25, 2023

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Can you transfer emails from one Gmail account to another?

Here's the deal: My work currently uses Gmail for email receiving and sending. Unfortunately, work is migrating to the Microsoft suite later this summer. My question is - is there some way of backing up my work Gmail emails to a personal Gmail account so that I can still reference them in the future?

If you are looking for an easy way to backup Gmail email to another Gmail account, you have landed in the right place. On this page, we will offer you 3 simple solutions to backup Gmail emails to another Gmail account. Also, an easy-to-use Gmail backup software is introduced to help you backup Gmail emails to computer, hard drive, and other locations. Let’s get into business now.


Why transfer Gmail emails from one account to another?

With the digitization of life and work, our crucial contacts and data are stored online. This makes your data vulnerable to computer viruses, malware, and other risks. Backing up Gmail emails from one account to another can serve several purposes and provide various benefits as follows:

  • Data Protection: Storing your emails in another account acts as a backup in case your primary Gmail account experiences data loss due to accidental deletion, hacking, or technical issues.
  • Migration to a New Account: If you're switching to a new Gmail account, backing up your emails ensures that you don't lose valuable correspondence and attachments from your old account.
  • Archival and Record Keeping: You might want to archive important emails for future reference or legal requirements. This is especially relevant for business communications, contracts, invoices, and other critical information.

How to backup Gmail emails to another Gmail account in 3 methods

In this part, 3 solutions are provided to backup Gmail to another account with step-by-step instructions. Keep reading to unveil these solutions and seamlessly follow the provided guidance!

Way 1. Backup Gmail from one account to another using POP/IMAP Setting

You can rely on the settings on Gmail to transfer emails from one account to another. For example, you can activate the IMAP of a Gmail account and subsequently import Gmail emails to another Gmail account. Below, you'll find a comprehensive breakdown of the steps required to seamlessly backup Gmail to another Gmail utilizing the POP/IMAP settings:

Step 1. Open Chrome within your browser and log in to the Gmail account where you intend to transfer emails from the original account.

Step 2. Select the gear icon and navigate to See all settings.

Gmail See All Settings

Step 3. Within the Accounts and Import tab, locate Check mail from other accounts and opt for Add a mail account.

Check Mail From Other Accounts

Step 4. In the Add a mail account wizard, input the email address linked to the account from which you wish to transfer emails. Then, press Next.

Step 5. Choose Import emails from my other account (POP3) and proceed by clicking Next.

Import Emails from My Other Account

Step 6. Enter the relevant username and password of the account hosting the emails you aim to transfer.

Step 7. Opt for pop.gmail.com as the POP Server and set the Port to 995, ensuring alignment with the remaining options under POP Server. Conclude by clicking Add Account.

Way 2. Configure old Gmail account with new Gmail account

An alternative approach for creating a Gmail backup to another Gmail account involves configuring an old Gmail account with a new one. The comprehensive steps to facilitate this process are outlined below:

Step 1. Initiate the process by accessing your Gmail settings. Navigate to Accounts and Import and proceed to select Add a Mail Account.

Step 2. Provide the email address from which you wish to transfer emails, then click Next. Then, opt for Import emails from my other account (POP3) and advance by clicking Next.

Step 3. Within the POP Server settings, designate pop.gmail.com as your selection, and set the Port to 995.

Configure Old Gmail Account With New Gmail Account

Step 4. Choose the option "Leave a Copy..." and ensure the "Always Uses a Secure Connection (SSL)..." box is checked.

Step 5. Conclude the process by clicking Add Account and subsequently confirming your decision by selecting Yes.

Way 3. Transfer Gmail emails to another account with Outlook desktop app

You can also seamlessly backup your Gmail emails to another Gmail account using Outlook on your desktop. Here's a step-by-step guide to smoothly migrate all your emails from one Gmail account to another:

Step 1. Run the Outlook desktop app, and navigate to File > Info > Account Settings > Account Settings.

Step 2. Beneath the Email tab, select New.

Outlook Desktop Email New

Step 3. Input the essential details for your primary email address and the corresponding password.

Step 4. Repeat the process outlined in steps 1 to 3, this time furnishing the email address and password of the second account.

Step 5. Close Account Settings and allocate some time for the complete download of emails within Outlook.

Step 6. Now, head to the account from which you wish to move emails. Press Ctrl + A to select all emails, and then proceed to drag and drop them onto the other Gmail account to backup Gmail account to another Gmail account.

Trustworthy Way to Backup Your Emails - Automatically and Safely

There exists the possibility of your Gmail account being subjected to or lost of access. Therefore, creating local backups for your Gmail account will protect you against such circumstances. This practice ensures your email accessibility even when it is inaccessible by conventional means. Here we highly recommend you backup your emails using professional email backup software - AOMEI Backupper Professional.

✉ This software provides an Outlook Backup function that can help you backup Outlook desktop support email services, including Gmail, Yahoo Mail, Microsoft 365, Exchange, and so on.
✉ It supports you to backup Gmail emails to hard drive (local & external), network drive, NAS device, cloud drive, and multiple devices as your storage locations.
✉ You can set up automatic Gmail backups in daily, weekly, monthly, and other schedules.

Get this software installed on computer, and learn how to backup your Gmail emails to computer automatically now!

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Step 1. First, add the Gmail account you want to backup in Outlook and close it. Subsequently, open AOMEI Backupper Professional and click Backup, followed by Outlook Backup.

Outlook Backup

Step 2. Tap on Add Outlook data and select the entire Gmail account or certain mail folders you want to backup. Then click OK.

Add Email

Step 3. Choose Select a local path and pick a local drive or external drive to save all your Gmail email backup files.

Select a Local Path

Note: You can also backup Gmail emails to Google Drive, OneDrive, and other clouds, as well as network drives.

Step 4. Employ the Schedule Backup feature to activate automated backup options such as Daily, Weekly, Monthly, Event trigger, or USB Plug in auto backup.

Schedule Daily

Step 5. Ensure the desired mailbox is selected and click Start Backup to backup all Gmail emails locally.


Within this article, you'll find three efficient methods to seamlessly backup Gmail emails to another Gmail account. Depending on your specific circumstances, you can opt for the approach that best suits your needs, ensuring a smooth transfer of your Gmail emails to another account.

Additionally, you can also use the reliable email backup solution AOMEI Backupper to backup your Gmail emails to local computer, external hard drive, and any other path. Except for email backup, it also has system backup and disk backup, etc., which can provide daily protection for your computer.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.