How to Auto Backup Gmail: The Easiest Way

Looking for the best way to auto backup Gmail emails? This article provides you with the easiest way to backup your Gmail emails! Please read it carefully.


By Miya Updated on August 7, 2023

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User Case: How to Auto Backup Gmail Emails

“Hey folks, quick question here! I'm wondering if there's an easy way to set up auto backup for my Gmail account. You know, like having all my emails backed up automatically without me having to do it manually every time. Is there a software or a setting I can use for this? Any help would be greatly appreciated! Thanks in advance!”

If you're someone who want to auto backup Gmail emails, allowing you to avoid the hassle of manual backups each time, then you're in the right place. This article aims to highlight the advantages of regularly backing up your Gmail account and provide recommendations for an automatic Gmail backup tool specifically designed for Windows. Let's dive straight into the process of backing up your Gmail account and discover the benefits it brings!

Gmail Emails

Why You Need to Backup Gmail?

Here are some key benefits of Gmail auto archive: 

  • Protection against accidental deletion: If you accidentally delete an important email, having a backup ensures you can retrieve it without any hassle.
  • Safeguard against hacking or data loss: In the unfortunate event of a hacking attempt or data loss, having a backup ensures you don't lose your valuable emails and attachments.
  • Easy data migration: When switching devices or email clients, a backup allows you to seamlessly transfer your emails and maintain access to your past conversations.
  • Archiving important information: Backing up emails helps you preserve important information, such as receipts, legal documents, or sentimental messages, for future reference.
  • Peace of mind: Knowing that your emails are securely backed up provides a sense of security and peace of mind, allowing you to focus on your tasks without worrying about data loss.

How to Auto Backup Gmail with the Best Email Backup Software

We all have important emails stored in our Gmail accounts, and having a backup is a smart move. The good news is that you don't have to manually copy each email yourself. There's a fantastic Gmail backup tool called AOMEI Backupper Professional that can backup Gmail to hard drive and other locations for you. Let me tell you why it's the best and how to use it to auto backup Gmail emails:

 Automatic and efficient: With Schedule Backup feature, you can set up automatic backups using five scheduling options: daily, weekly, monthly, event triggers, and USB plug in. It also offers incremental and differential backup methods to save disk space and improve efficiency.
✮ Wide platform support: It can back up emails from various platforms like Gmail, Outlook Mail, Yahoo! Mail, iCloud Mail, Zoho Mail, Hush Mail, GMX Mail, Hot Mail, and more.
✮ Flexible backup destinations: You can choose to back up Gmail emails to computer, external hard drive, USB flash drive, cloud storage, NAS device, and other locations.
✮ Compatible with Windows: The professional version works smoothly on various Windows operating systems, including Windows 11/10/8.1/8/7/XP/Vista.

You can take advantage of the 30-day free trial period to test out all the features of AOMEI Backupper. Simply download and install the software, follow the tutorial, and you'll be on your way to backing up your Gmail emails automatically hassle-free. If you're a server user, consider checking out AOMEI Backupper Server.

Download Free TrialWin11/10/8.1/8/7/XP
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Step 1. Launch the AOMEI Backupper and look for the Backup option. Click on it, and from there, select the Email Backup option.

Email Backup

Step 2. Locate and click on the Add Email Data button to proceed. You'll be prompted to enter the login credentials for your shared mailbox account into the designated fields. Once you've filled in the required information, simply click on OK to confirm and move forward.

Add Email Data

Step 3. Choose the destination path where you want to store the backup image file. You have two options: either select a destination from the provided list, or manually enter the desired path yourself.

Select Destination Path

Step 4. You can set up scheduled backup by clicking Schedule Backup, just activate the Enable Schedule Backup button. Once the button is activated for a backup task, the task will run according to the scheduled timeframe.

Wake Up PC

Step 5. Simply locate and click on the Start Backup button to auto backup Gmail.

Start Backup

FAQs About Auto Backup Gmail Emails

▶ Q: Is auto backup necessary for Gmail?

A: While it's not mandatory, auto backup for Gmail is highly recommended. It provides an extra layer of protection for your important emails and attachments, safeguarding them against accidental deletion, hacking attempts, or data loss. Having automated backups ensures that you have a copy of your Gmail data readily available in case of emergencies or when transitioning to a new device or email client.

▶ Q: Are there any free auto backup options for Gmail?

A: Yes, there are free options available for auto backup of Gmail. Some software or services offer free plans with limited storage and features. However, it's important to carefully review the limitations and ensure that the backup solution meets your specific needs in terms of reliability, storage capacity, and ease of use.

▶ Q: Can I restore individual emails from an auto backup?

A: In most cases, yes. Auto backup solutions for Gmail often provide options to selectively restore individual emails or entire mailbox backups. This allows you to retrieve specific emails you may have accidentally deleted or lost. The restore process may vary depending on the backup tool or service you're using, so it's recommended to consult the documentation or support resources provided by the backup solution.

▶ Q: Can I access my auto backups from different devices?

A: Yes, typically you can access your auto backups from different devices. Many backup solutions offer cloud storage options, allowing you to securely store your Gmail backups online. This enables you to retrieve and restore your Gmail data from multiple devices with internet access. However, it's important to ensure that your backup solution supports cross-device access and offers appropriate security measures to protect your data.


This article describes why and how to auto backup Gmail emails, including recommending you an automatic and professional backup software - AOMEI Backupper Pro, which can not only backup, but also sync, clone, restore, etc. You can restore Gmail emails from backup with this software! You can download one for yourself to experience all its interesting features!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!