Top & Best 6 Gmail Backup Tools for Windows

Through this article, you can learn 6 great Gmail backup tools for Windows, which especially recommend you a powerful backup software, it is especially friendly to newbies!


By Miya Updated on July 14, 2023

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User Case: What Is the Best Way to Backup Gmail?

“ Hey there! I'm looking for a Gmail backup tool for my Windows laptop. Can anyone recommend a reliable one that's easy to use? I have a lot of important emails and attachments that I don't want to lose, so I want to make sure the backup is secure. Also, I'm not very tech-savvy, so a simple interface would be great. Thanks in advance for your help!”

If you are as concerned as this user is about what software is available to safely and easily backup your Gmail emails on Windows, then you have come to the right place. In this article, we will recommend 6 software programs to meet your needs, and you can evaluate each one based on its different features and functionality.

Gmail Backup Tool For Windows

Why You Need to Backup Your Gmail Emails for Windows?

Gmail is the go-to email solution for millions of users worldwide. With the widespread use of Android phones, more than 2.5 billion Android users rely on Gmail as their primary email solution. However, Gmail is also prone to occasional data loss despite Google's robust security measures. It's crucial to create a backup of your Gmail emails, regardless of how secure your device or online storage is.

There are several reasons why you might need to backup your Gmail emails on a Windows device.

  • Firstly, if you accidentally delete or lose access to your Gmail account, having a backup ensures that you don't lose all your important emails and attachments.
  • Additionally, if you're running out of storage space on your Gmail account, you can backup your emails to free up space.
  • Finally, if you're switching to a new device or email provider, having a backup ensures that you can easily transfer your emails without losing any data.

In this article, we'll showcase the top 6 Gmail backup tools for Windows to help you back up your emails seamlessly and how to take backup for Gmail. So, let's dive in!

Best Gmail Email Backup Software for Windows

It's highly likely that you have important emails saved in your Gmail account, which is why it's a smart move to create a backup. The good news is that you don't have to manually copy each email to make a backup, a trustworthy Gmail backup tool that automates the process. The question is, which Gmail backup tools are the best?

Now, I'm going to recommend you AOMEI Backupper Professional - the best Gmail email backup software I've ever used. And show you how to use this software to perform Gmail backup in Outlook step by step. This software has may powerful features:

  • Its Outlook backup feature can back up emails from various platforms, including Microsoft 365, Gmail, Yahoo, iCloud, and Exchange.
  • You can choose to backup Gmail emails to computer, external hard drive, USB flash drive, cloud, NAS device, and various locations.
  • This software offers automatic backup options with five scheduling options - daily, weekly, monthly, event triggers and USB plug in. The software also supports incremental and differential backup methods to improve backup efficiency and save disk space.
  • The professional version is compatible with various Windows operating systems, including Windows 11/10/8.1/8/7/XP/Vista.

You can take advantage of the 30-day free trial period to test the features of this software. Simply download and install the software, and follow the tutorial to to figure out how to backup Gmail emails. If you're a server user, AOMEI Backupper Server is a better option for you.

Download Free TrialWin11/10/8.1/8/7/XP
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Step 1. Add your Gmail account to Outlook and close it. Then, open AOMEI Backupper Professional. And click on Backup and select Outlook Backup.

Outlook Backup

Step 2. Click on Add Outlook data, and select the Gmail account that contains the emails you want to back up. Once you've selected the account, click OK to proceed.

Add Gmail

Step 3. Choose a destination path, like local drive or external hard drive where you want to store your backed up Gmail emails from Outlook.

Select Backup Destination

Step 4. After verifying your settings, click Start Backup to save all Gmail emails.

Other 5 Good Gmail Backup Tools for Windows - Free & Paid

If you need more best Gmail backup tools for Windows, we've picked out 5 other top-notch options to help you out.

1. Securely Backup Your Gmail with Google Takeout

Google Takeout

Google Takeout is a free service provided by Google that allows users to export their data from various Google products, including Gmail. With Google Takeout, you can create a backup of your entire Gmail account or select specific email folders to back up.

It supports all versions of Gmail, including Gmail for mobile devices. The backup process is easy and straightforward. Simply go to the Google Takeout website, select Gmail as the product you want to back up, choose the emails you want to include in the backup, and select the export format (e.g. .mbox or .zip). You can choose to receive download links via email, or backup Gmail to Google Drive, Dropbox, and other clouds

2. Keep Your Gmail Emails Safe with Thunderbird


Thunderbird is a free Gmail backup software and open-source email client developed by the Mozilla Foundation. In addition to being a standalone email client, Thunderbird also supports Gmail backup as a third-party tool. To use Thunderbird to back up your Gmail emails, you'll need to add your Gmail account to the Thunderbird client. Once you've done that, you can select the emails and folders you want to back up, and export them to a local drive or external storage device.

It also provides several useful features for Gmail backup, such as the ability to schedule backups on a regular basis, incremental backups that only save changes made since the last backup, and automatic compression of backup files to save disk space.

3. Safeguard Your Gmail Data for Free with GMvault


GMvault is a free and open-source Gmail backup tool for Windows that allows you to back up your Gmail emails securely. With GMvault, you can create a backup of your entire Gmail account or selectively back up specific emails. The backup file is saved in an open-source format that can be easily accessed with other email clients or tools.

It offers end-to-end encryption, and you can store your backup files on external hard drives or other secure storage devices. Additionally, GMvault supports incremental backups, which means it only backs up new or changed emails, reducing the time and storage space required for backups.

4. Keep Your Gmail Emails Organized and Secure with MailStore Home

MailStore Home

MailStore Home is a free email archiving tool that enables users to back up and organize their email communications. With this tool, you can back up your Gmail emails locally or to an external hard drive. The software can archive your entire Gmail account or specific email folders. It also allows you to search and retrieve your archived emails quickly and efficiently.

It also offers several useful features, such as automatic backup scheduling, incremental backups, and the ability to save backup files in multiple formats.

5. Safeguard Your Gmail with Wondershare UBackit 

Wondershare UBackit

Wondershare Ubackit is an advanced Gmail backup tool that allows to backup Gmail emails and attachments securely. The software uses advanced algorithms to ensure that your data is backed up securely and efficiently. It also allows you to set up automatic backups and choose the backup frequency that works best for you.

One of the most significant advantages of Wondershare Ubackit is its advanced search and restore capabilities. You can quickly search for specific emails and restore them to your Gmail account with just a few clicks.


This article describes the six top Gmail backup tools for Windows, including the features of each software. You can make your choice according to your needs. Among them, we especially recommend AOMEI Backupper, which is especially friendly for newbies. It only needs four steps to complete Gmail email backup easily.

Additionally, you can also use this tool to transfer files from one computer to another, like transferring files from old HP to new HP. Download and try it now!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!