How to Backup All Gmail Emails (Top 2 Ways)

You can learn the importance of backing up all your Gmail emails and learn two top ways to back up all your Gmail emails.


By Miya Updated on July 5, 2023

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User case: Is there a way to backup all Gmail emails?

“ Hello everyone, I have a lot of Gmail emails, and some of them are especially important. So I'm starting to worry about deleting them by mistake one day, so I'd like to ask if there is a way to backup all my Gmail emails? ”

Maybe you are like this user and want to find some way to back up all Gmail emails, then you have come to the right place. Let's take a look at the other important reasons why we do backup Gmail emails, besides the fear of deleting them by mistake.

Gmail Email Backup Solution

Reasons to backup all your Gmail emails

Gmail offers limited server space for storing emails and their attachments. When users need to free up space in their Gmail account, some emails have to be deleted, including important ones. Therefore, it is crucial to create a backup of your emails before deleting any from your Gmail account.

Here are some reasons why you may need to backup all your Gmail emails:

  • Accidental deletion of mailbox data: Users may accidentally or unknowingly delete mailbox data or parts of it to create more space, resulting in permanent data loss if not backed up in advance.
  • Prevent Hacking: If your account is compromised due to poor security measures, having a backup can allow you to easily get back your Gmail emails.
  • Lost devices: If you access your email profile on multiple devices, losing a device can result in significant data loss.
  • Changing webmail clients: To switch from Gmail to another email or webmail client, it is necessary to use professional backup software to transfer emails from Gmail to the new platform.

How to backup all Gmail emails in 2 ways

After understanding reasons, I believe you know the importance of saving all emails from Gmail. So in this section, I will use two top methods to backup all Gmail emails.

Way 1. Export all your Gmail emails using Google Takeout

Step 1. Navigate to and log in to your Gmail account using your email address and password.

Step 2. Once you land on the dashboard, select Manage your data & privacy under Privacy & personalization.

Step 3. Scroll down to Download or delete your data and click on Download your data.

Download Your Data

Step 4. After completing the previous step, this will direct you to the Google Takeout page, where you should select the Deselect all option. Keep in mind that enabling the Access log activity feature can significantly slow down the download, so it may be best to leave it unchecked.

Deselect All

Step 5. Scroll down to find and tick the Mail option. Then, click on All Mail data included.

Mail Data

Step 6. In the pop-up menu, uncheck the Include all messages in Mail checkbox. Choose the email folder or other categories that you want to export, and then click on the OK button. Then you can export all Gmail emails you checked off.

Mail Content Options

Step 7. Scroll down and select Next step. Then choose the file type, frequency, and destination section. Once you have made your selections, click on Create export.

Choose File Type

Step 8. Your export will begin, and its progress will be indicated at the bottom of the Takeout page. Please be patient and prepared to wait. This completes your backup of all Gmail emails.

Way 2. Auto backup all your Gmail emails using best backup software

After knowing how to save all Gmail emails to computer using Google Takeout, there is another professional solution available to assist you. In terms of the best Gmail email backup solution, AOMEI Backupper Professional is a highly suitable option. Its Outlook Backup feature can backup Outlook desktop supports emails, including Microsoft 365, Gmail, Yahoo, iCloud, and Exchange. You can benefit from the following features:

 The Outlook Backup feature enables you to back up your Gmail emails or other items in Outlook to various locations, such as local/external drives, USB flash drives, clouds, and NAS devices, etc.
 It offers the ability to schedule Outlook backups at daily, weekly, monthly, etc. intervals. Additionally, you can use the Wake up computer to run scheduled tasks feature to set off-peak hours or any other time for the scheduled task.
 By using the incremental backup or differential backup methods, it only backs up changed files to save backup time and space. Moreover, it allows you to preview emails before restoring them once you have a backup in hand.

Download this reliable email backup software on your PC and give it a try. The Professional edition is compatible with Windows 11/10/8.1/8/7/XP/Vista. If you are a server user, consider using AOMEI Backupper Server.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Here are steps to backup all Gmail emails with this software.

Step 1. Add your Gmail account to Outlook. Launch AOMEI Backupper Professional and select Backup, then Outlook Backup.

Outlook Backup

Step 2. Click on Add Outlook data and choose the Gmail account that includes the emails you wish to backup. Afterward, click OK.

Add Gmail

Step 3. Choose a local, external hard drive, cloud drive, or NAS storage to store the Outlook backup containing your Gmail emails.

Select Backup Destination

Step 4. Ensure that you have selected all the Gmail emails you wish to back up, and then click Start Backup to complete the process.


In this article, two top methods to backup all Gmail emails are introduced in detail, including using Google Takeout and the top automatic backup software - AOMEI Backupper Professional, which has many powerful features. If you want to know how to backup all Gmail emails to hard drive, you can also use this software to try. Download it now and try it out!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!