Full Guide to Add Gmail Account to Outlook (One Bonus Tip)

If you are looking for how to add Gmail account to Outlook, you can refer to this full guide to easily complete this task. And you can learn the best way to protect Gmail data from here.


By Clytze Updated on March 9, 2023

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Can you add Gmail account to Outlook?

Without a doubt, the answer is definitely YES. If you use both email clients, Gmail and Outlook, it's easy to manage Gmail account data in Outlook. It's a surprisingly simple process, so adding and setting up Gmail in Outlook shouldn't take you too long.

Add Gmail Account to Outlook

Now, this article will show you how to connect Gmail to Outlook and how to setup Gmail in Outlook manually via IMAP. After that, you will get an extra help to protect all the data in your outlook Gmail account. Read the following carefully to get more details.

Detailed steps to add Gmail account to Outlook 2016

1. Log into your Gmail account and open the Settings page with the little gear button. Click on the Forwarding and POP/IMAP tab and make sure IMAP is enabled and click on Save Changes.

Enable IMAP

2. Open Outlook and go to the File tab. Then click Add Account.

Add Account

3. Select Manual setup or additional server types.

Manual Setup

4. Now, on the Choose Your Account Type step, select POP or IMAP.

Pop or Imap

5. Enter your account details along with the following information:

  • IMAP for account type
  • imap.gmail.com for incoming mail server
  • smtp.gmail.com for outgoing mail server

Account Settings

6. Go to More settings and select the Outgoing server tab. Check the box next to My outgoing server (SMTP) requires authentication and select the radio button next to Use same settings as my incoming mail server.

Outgoing Server

7. In the same window go to the Advanced tab and verify the following:

  • Incoming server (IMAP): 993 or 143
  • Incoming server encrypted connection: SSL
  • Outgoing server (SMTP): 465 or 587
  • Outgoing server encrypted connection: TLS or Auto

Click OK when finished.

Advanced Settings

8. If you've entered everything correctly, both testing tasks will be completed successfully and then you can close that little window and again click Next.

Test Account

9. You'll get the "You're all set!" message, Click Finish. And now you can check your Gmail account files through Outlook.

Backup Outlook Gmail account to prevent data loss

When you add your Gmail account to Outlook, you can unify and manage the mailboxes you currently use conveniently. But you need to be careful that Outlook data can be easily lost if it fails due to disk failure, accidental deletion or other reasons. Therefore, it is recommended that you utilize the best email backup software AOMEI Backupper Professional to protect your data. It has the following advantages:

👣 It offers Outlook backup feature to backup data on Outlook. Outlook desktop supports adding emails including Microsoft 365, Gmail, Yahoo, iCloud, Exchange, which means AOMEI Backupper also supports backup of these emails.
👣 It enables you to backup all data in Outlook Gmail account to various backup destinations, including cloud, local disk, external hard drive, USB flash drive, and NAS device, etc.
👣 It allows you to automatically backup Outlook folders with “Daily”, “Weekly”, “Monthly” or “Event triggers” intervals. In a scheduled backup task, you can even wake the computer to backup task at a specific time.
👣 It is compatible with all Windows PC operating systems including Windows 11/10/8.1/8/7/XP/Vista. If you are Server users, try AOMEI Easy Backup Server.

Click the button below to have this reliable software downloaded and installed on your PC, and follow the graphical steps to backup your Outlook data.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1.After add Gmail account to Outlook desktop app, you can start the backup task. Open AOMEI Backupper Professional and click Backup and Outlook Backup.

Outlook Backup

Step 2. Click Add Outlook data and select the Gmail account with the entire mailbox you want to backup. Then click OK.

Add Gmail

Step 3. Click the second box to select a local path, add network or NAS location, or cloud drive to save all Gmail emails in Outlook.  

Select Backup Destination

Step 4. Enable DailyWeekly, or Monthly schedule backup and be sure the option Wake the computer to run scheduled task is checked.

Schedule Backup

Step 5. Confirm you select the entire Gmail folders and click Start Backup to backup all Gmail items.

Backup Scheme:  You can run incremental backup or differential backup to reduce backup time and the backup image size. You can also enable automatic backup cleanup methods to solve the backup disk full issue. It can delete older backup images regularly.


To add Gmail account to Outlook, you can follow the stepwise guide provided in this article to finish the task easily. After that, it is suggested to backup Gmail account data in Outlook regularly with the best backup software AOMEI Backupper to protect them from data loss.

Besides Outlook backup, it has other excellent features such as clone and sync. With the sync feature, you can transfer files from external drive to PC on Windows 11, or vice versa. Just download it to have a try on your own!

Clytze · Editor
Clytze, an editor at AOMEI Technology, is passionate about safeguarding your digital world. She dedicates her expertise to empower users like you in data security and recovery. She firmly believes that everyone should have the tools and knowledge to protect their digital assets through computer backup, seamless disk cloning, and efficient file synchronization. Clytze is your trusted guide on the journey to data safety.