Gmail Email Backup Solution: Try Top 2 Ways Here!

Looking for the best Gmail email backup solution? This page introduces you top 2 ways to enable the task with ease. Just keep reading to catch the details.


By Clytze Updated on March 7, 2023

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Overview of Google email backup

What’s the best Gmail email backup solution? You are in the right place to clear up your doubts. Many users want to manually backup their Gmail emails, but it's time-consuming. When you don't have that much time, you can use an third-party automated Gmail backup tool, that exports email messages rapidly and efficiently.

Gmail Email Backup Solution

This informative article explains the detailed manual and professional approaches to backup Gmail emails to computer or external hard drive, etc. This way, there's no way to lose your Gmail data, whether it's from accidental deletion, disk failure, virus affection, or anything else.

How to backup Gmail emails to computer or other locations

Now, you can follow the illustrated steps to solve how to backup Gmail emails to computer or other locations as you need. Both manual and automatic methods are included here.

Solution 1. Enable Gmail backup emails to hard drive with Google Takeout

1. Go to, log in Gmail with email address and password.

2. Once land in the dashboard, under Privacy & personalization, click on Manage your data & privacy.

3. Scroll down to Download or delete your data. Click on Download your data.

Download Your Data

4. This will take you to the Google Takeout page, click the Deselect all button. Note that Access log activity can slow down your download considerably, so you may want to leave it unchecked.

Deselect All

5. Scroll down to see all the various sources of data you’ll be downloading. Tap on the option that All Mail data included.

Mail Data

6. Then in the pop-up menu, uncheck the Include all messages in Mail checkbox. Select the email folder or other categories you want to export, and click on the OK button.

Mail Content Options

7. Scroll down and click Next step.

8. Choose the file type, frequency, and destination section. After you’re done making your selections, click Create export.

Choose File Type

9. Your export will start, and its progress will be noted at the bottom of the Takeout page. Be prepared to wait.

Solution 2. Enable Google email backup with AOMEI Backupper

Besides making Gmail backup emails to hard drive use Google Takeout manually, you can still try another professional solution to help you. Speaking of the best Gmail email backup solution, AOMEI Backupper Professional can be the most suitable choice for you. Its Outlook Backup feature can help backup Outlook emails including Microsoft 365, Gmail, Yahoo, iCloud, Exchange. You can benefit a lot from the following features:

🚩 It has Outlook Backup feature to backup your Gmail emails or other items to various locations such as local/external drive, USB flash drive, cloud, and NAS device, etc.
🚩 It supports you to run Outlook backup at daily, weekly, monthly, etc. intervals. You can enable Wake up computer to run scheduled tasks to set off-peak hours or any time you are not backup Outlook data via Outlook.
🚩 It use incremental backup and differential backup method to only backup changed files, thus saving backup time and space.
🚩 It supports previewing emails when you want to restore them once you own a backup in hand.

Now, download this reliable email backup software on your PC to have a try. The Professional edition supports Windows 11/10/8.1/8/7/XP/Vista. If you are Server users, try AOMEI Easy Backup Server.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1. Add Gmail account to Outlook. Open AOMEI Backupper Professional and click Backup then Outlook Backup.

Outlook Backup

Step 2. Click Add Outlook data and select the Gmail account including emails you want to backup. Then click OK.

Add Gmail

Step 3. Select a local drive or external hard drive to save Gmail emails in Outlook.  

Select Backup Destination

Step 4. Confirm you select all the Gmail emails you want to backup and click Start Backup to complete the task.

You can also customize the backup task:
Schedule Backup:
Enable Daily, Weekly, Monthly, or Event triggers schedule backup and be sure the option Wake the computer to run scheduled task is checked.
Backup Scheme: Based on full backup, you can change incremental backup to differential backup in a scheduled backup task according to your needs. You can also delete old backup images on a regular basis to prevent backup disk full issues.


This page tells you the best Gmail email backup solution in detail. To backup all Gmail emails, the best solution is to use powerful backup software - AOMEI Backupper. With it, you can set schedule backup, incremental backup, etc. to improve the backup efficiency. Besides Outlook backup, it also provides system backup or disk backup. Obviously, it is worth your try!

Clytze · Editor
Clytze, an editor at AOMEI Technology, is passionate about safeguarding your digital world. She dedicates her expertise to empower users like you in data security and recovery. She firmly believes that everyone should have the tools and knowledge to protect their digital assets through computer backup, seamless disk cloning, and efficient file synchronization. Clytze is your trusted guide on the journey to data safety.