How to Restore Gmail Emails from Backup

Through this article, you can learn the easiest way to backup Gmail emails, as well as know how to restore your Gmail emails from a backup, and of course some other ways too!


By Miya Updated on July 14, 2023

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Can I restore Gmail from a backup? 

If you're looking for an easy way to restore your Gmail emails from backup, you're in the right place. Many users find the process of restoring Gmail emails to be time-consuming and confusing, but we're here to help.

In this article, we'll show you the simplest way to backup your Gmail emails and guide you through the steps to restore them from backup. With our help, you can quickly and effectively understand how to backup and restore Gmail emails without any hassle.

Gmail Emails

Why need to backup Gmail emails?

There's a growing trend among users to store their important work and study data on the internet, including Gmail. As a result, more and more users are looking for ways to backup their Gmail emails, especially after accidentally deleting them. But why is it important to backup Gmail messages in the first place? Here are two key reasons:

  • Enhanced Security: Backing up your Gmail messages is an effective way to keep your data safe. If you fall victim to a hacker or virus attack, you can use your email backup to quickly restore your lost data.
  • Prevent Accidental Deletion: Human errors can sometimes lead to accidental deletion of important Gmail messages. Without a backup, you risk losing your email data permanently. By backing up your emails, you can prevent this from happening and ensure that your data is always recoverable.

Easiest Way to Backup Gmail Emails 

After knowing the importance of Gmail email backup, this part will introduce a useful backup software. AOMEI Backupper Professional is a professional email backup software that can easily help you backup your Gmail emails messages.

This software offers Outlook Backup function that can help you backup emails from Microsoft 365, Gmail, Yahoo, iCloud, and Exchange, among other email services. It supports you to back up your Gmail emails to local and external hard drive, NAS, network drive or cloud storage.

  • It provides you to backup messages, attachments, calendars, contacts, etc. in Gmail or other email services in Outlook.
  • Its Schedule Backup feature could set up automatic backups on a daily, weekly, monthly, event-triggers, and USB plug in mode.
  • It supports various storage devices, including USB flash drives and NAS devices, etc. With a 30-day free trial period, you can try out its features before making a decision.

Download and install AOMEI Backupper Professional to get started on backing up your Gmail emails today. If you are a server user, you can try AOMEI Backupper Server.

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Step 1. To back up your desired Gmail account in Outlook, add it to the program and close it. Afterward, open AOMEI Backupper Professional and select Backup followed by Outlook Backup.

Outlook Backup

Step 2. To select the Gmail emails you want to backup, click Add Outlook data and choose it. Once you've made your selection, click OK.

Add Gmail

Step 3. Select a local, external hard drive, network drive, or other locations to store all Gmail emails in Outlook.

Select Backup Destination

Step 4. (Optional) Ensure that your Gmail emails are backed up regularly, enable the Daily, Weekly, or Monthly, Event triggers, or USB plug in backup, and make sure to check the Wake the computer to run scheduled task option.

Wake Up PC

Step 5. Before deleting your Gmail emails, make sure to select the entire mailbox, and then click Start Backup to backup.

How to Restore Gmail Emails from Backup 

In the event that your original email files are lost or damaged, you may need to know how to restore Gmail emails from backup. Fortunately, AOMEI Backupper offers an Outlook Restore feature that can help you recover your email data to its original state at the time when you backed it up into an image file. Here's how you can restore your Gmail emails from backup:

Step 1. Select the Restore tab on the left-hand side of the page and click on Select Task.

Select Backup Task

Step 2. Select a backup point based on its created time and backup type, and then click the Next button.

Select Backup Timepoint

Step 3. Choose the email lists from the image file that you want to restore. Select the email you wish to restore and click the Next button.

Select Email Files

Step 4. Select a destination path to save the mailbox files. You can choose between Restore to original location or Restore to a new location. Once you've made your selection, click on Start Restore to easily restore Gmail account from backup.

Select Destination Path

How to Restore Deleted Gmail Emails 

Now that you understand why it's important to back up your Gmail and how to restore Gmail emails from backup, you may also want to learn how to restore them if you accidentally delete them. Typically, when you delete a Gmail message, it's moved to your Trash folder and stays there for 30 days.

After that, it's permanently deleted from your account and cannot be recovered. However, if you've accidentally deleted an item and it's still in your Deleted Items or Spam folder, you can follow the steps below to recover your Gmail messages.

Step 1. From the left-hand pane, select either the Deleted Items folder or the Junk Email folder.

Select the Deleted Items

Step 2. In the Deleted Items folder, select the email message you want to recover. If you want to recover all messages, select the circle next to Deleted Items and then click Restore.

Select Restore

✪ To prevent accidental actions on messages that you cannot see, you can only select all if all messages are visible.
✪ To select individual messages, use Ctrl + Click.  To select everything between two clicks, use Shift + Click.
✪ If a message was in a deleted folder, you can only restore it by selecting Move to and choosing a folder that hasn't been deleted.

Step 3. In the Junk Email folder, select the message you want to recover and click on Not junk.

Select Not Junk


In this article, we've explained why it's important to backup your Gmail emails and how to restore Gmail emails from backup in case you accidentally delete them. Once you've recovered your emails, you can use a professional email backup software - AOMEI Backupper Professional to solve the problem.

AOMEI Backupper Professional can help you back up emails, attachments, calendars, tasks, and contacts, or select specific items in your Gmail account. It also supports multiple backup methods and backup destination paths. For example, you can use this software to backup IMAP email in Outlook 2010. To explore more features, you can download this software now.

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!