Why sync My Documents with network folder?
“My Documents” or “Documents” are Microsoft Windows folder, which is used as a default storage for saved documents, such as, Microsoft Word. It’s easy to backup your documents and locate. However, its default location is C: drive (operating system included), which is easy to lose when a system crash occurs.
Why not sync My Documents with network folder? Three main reasons are responsible for this idea.
Network folder is much safe. Compare with network folder, local disk is more vulnerable. Because it will be damaged owing to different reasons, such as, system crash, hard disk failure, virus attack, fire etc. But, in network folder, these issues are not a problem anymore.
Save your local disk space. If you synchronize My Documents with network drive, you can get more space on local drive. Because this way will not occupy local disk space.
Easy to access My Documents. After syncing, you can copy and view files at any time as long as there is a network connection. And you don’t need to view these files locally.
Need a trust and reliable document sync software
Usually, users are willing to move My Documents to another drive to prevent data from being lost. However, they may still lose data owing to disk failure, virus, stolen etc. So, you need a network drive as well as trust and reliable sync software.
Here, I would like to recommend you AOMEI Backupper Standard. It’s used by many users in the worldwide and does not cost you a cent. It can help you sync My Document to network folder in Windows 7, 8, 10 and keep an exact copy of original documents instead of a compressed image file.
Next, I’ll introduce some advantages you may need:
Automatic sync files or folders: In this software, you can sync files at a regular basis, such as, daily, weekly, monthly.
Email Notification: With this feature, you don’t need to wait until the sync process is 100% completed. Because it will tell you the final result or any error message during the process.
Fast Synchronization: With this feature ticked, AOMEI Backupepr will only sync changed documents in the source, regardless of target. To some extent, it will save the sync time and reduce the risk of low disk space in target drive.
Step by step guide: sync My Documents to network drive
To sync my document to network drive, follow the detailed steps below:
1. Download, install and open AOMEI Backupper Standard.
2. Choose Backup and File Sync subsequently.
3. Click Add Folder and then select Documents on your computer.
4. Click “Select a network location” at the drop-down menu.
5. Click “Add Network Location”, then type the path, username, password and click OK.
6. Click Schedule and select daily, weekly, monthly under the General tab. Then, click Start Sync if all things are right.
This step is very useful for users who want to sync “My Documents” automatically. Please remember not to change the folder name of source. Otherwise the software cannot sync it anymore.
Besides, I’ll offer you some additional suggestions:
If you want to distinguish this operation from others easily, you can write a comment for it via general options.
If your target drive is not big enough, you can tick “Fast Synchronization” in the advanced options.
If these features in freeware cannot satisfy your needs, you can unlock the advanced features in AOMEI Backupper Professional, such as, Real-time Sync, Event-trigger, etc.
If you just want to make an exact copy of files and folders, you can use “File Backup” to automatic backup Windows to network drive . And it will save your backup as a compressed image file and no one can view them before restoring. It’s much safer.
After syncing, you may want to view “My Documents” over network, you can go Computer > Network to find the shared computer. Then, open this computer and find “My Documents” folder.
Speaking of syncing “My Document” with network folder, you may feel a little tricky. You can choose move this folder, but there is still a possibility that you may lose data.
To avoid this issue, you have no choice but to sync “My Document” with a network drive using sync tool like AOMEI Backupper. With its “Schedule Sync”, “Email Notification”, “Fast Synchronization”, you can sync data automatically, save sync time and disk space.
In addition, the advanced version, such as, AOMEI Backupper Professional, will keep your data up-to-date or allows you to sync data at a specific event. If needed, please upgrade to the corresponding version.