How to Save a Distribution List in Outlook: Full Guide

This page covers a stepwise guide on how to save a Distribution List in Outlook and introduces a professional Outlook backup software for you to create Outlook contacts, emails, or other data backups with ease.


By Jonna Updated on November 10, 2023

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What is a Distribution List in Outlook?

Outlook Distribution List, also known as a Contact Group, is a feature that allows you to create a list of email addresses and/or contact names so that you can send emails to multiple recipients simultaneously. Rather than laboriously inputting each recipient's email address individually, you can employ a Distribution List as a sole addressee in the "To," "Cc" (Carbon Copy), or "Bcc" (Blind Carbon Copy) fields of your email to send a message to a group of people.

When looking at your Outlook contact list, your Distribution Lists will show up as contacts as well, which ensures their effortless accessibility and utilization. Furthermore, these lists will also display in your Address book, when you engage the "To" button. But how to save a Distribution List in Outlook? If you don't know how to get it, follow the complete guide below.

Distribution List in Outlook

Stepwise Guide: How to Save a Distribution List in Outlook

If you’re unfamiliar with how to create a Distribution List in Outlook, don’t fret. We’ll unravel the procedure for you step by step:

👉Note: The name of Outlook Distribution Lists may vary depending on the version of Outlook you are running. It may also be called Distribution Groups or Contact Groups.

Step 1. Open Outlook and navigate to the People tab shown as a people icon.

Outlook People

Step 2. On the Home tab, click the New Contact Group button in the top toolbar.

Outlook New Contact Group

Step 3. Name the new contact list, and click Add Members, and then select one of the following:

  • From Outlook Contacts - This lets you add group members from your Outlook Contacts.
  • From Address Book - This can include group members from the Address Book. This option typically encompasses company contacts if your Outlook is linked to a business email account.
  • New E-mail Contact-  This can create and include a new contact in the group. This applies to adding someone not presently in your address book or contacts.

Outlook Add Members

Step 4. Once you’ve selected the members, click on Save & Close to save the distribution list.

Save Close

That’s all done about how do I save a group email list in Outlook. When the time comes to dispatch a new email to your saved distribution list, all you need to do is New Email. This will open up a new dialogue box, enter the name of the saved distribution list in the "To" field. You can then easily send bulk emails to the Outlook distribution list you created.

Outlook Send To

How to Share a Distribution List in Outlook

After completing how to save a Contact List in Outlook, if you want to share your Outlook list with others, you can do as follows:

Step 1. Open a new message. For users of Outlook 2016 or 2013, opt to open the draft message in a separate window using the popout button, rather than keeping it in the reading pane.

Step 2. Navigate to People in the navigation bar and seamlessly drag the contact group from Contacts into the message body.

👉Note: Ensure both the message and Contacts window are visible simultaneously, adjusting as needed.

Step 3. Send the message. It's crucial to note that if you intend to send a contact group containing Global Address List members, confirm that the recipient also employs the same Global Address List.

Best Way to Backup Outlook Distribution Lists for Security

As you can see, how to save a distribution list in Outlook is simple, but protecting Outlook data is not something that should be ignored. That is because accidental deletion, virus attack, and other reasons may cause data loss. A reliable Outlook backup software like AOMEI Backupper Pro can assist you in securing your data in an easy and energy-saving manner.

🌞 It can help you create Outlook contacts backup to external hard drives, local disks, network drives, cloud storage, and various locations.
🌞 In addition to Outlook contacts, this tool offers comprehensive capabilities for backing up Outlook emails, attachments, calendars, notes, and so on.
🌞 It provides you with scheduled backup modes like Daily, Weekly, Monthly, Event triggers, and USB plug in. Meanwhile, you can enable Wake the computer to run scheduled tasks to set up off-peak hours or any time you don't use Outlook to back up Outlook contacts and other data.
🌞 This powerful software fully supports Outlook 2007 and above versions, like Outlook 2019, 2016, 2013, and 2010.

To simply backup your Outlook Distribution Lists, download the powerful backup software now and go on with the following instructions. (This version is compatible with Windows 11, 10, 8, 7, XP, and Vista. If you are a server user, try AOMEI Backupper Server.)

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Launch the Outlook desktop app and enter your email address. Click on Connect to add the account that contains the Outlook Distribution Lists.

Add account Outlook


Except for backing up Outlook data, you can use this tool to backup Gmail, Yahoo, Microsoft 365, iCloud, Exchange, and any email account that can be added to the Outlook client.

Step 2. Run AOMEI Backupper Professional and navigate to the Backup tab. From there, select Outlook Backup.

Outlook Backup

Step 3. Click Add Outlook data and select the Outlook account containing contact lists you want to backup. Then click OK.

Add Outlook Data

Step 4. Next, click on the box below to choose the backup destination where you want to store the PST files from Outlook.

Select Backup Destination Path

Step 5. Enable the desired backup schedule frequency with Schedule Backup (Optional). Finally, tap on Start Backup to initiate the backup process for your important Outlook data.

👉Note: By default, this tool utilizes Incremental Backup to backup only changed files. You can switch the backup method to Differential Backup or Full Backup under Backup Scheme.

Final Words

This article explains how to save a Distribution List in Outlook, how to share a contact list in Outlook, and best way to backup Outlook contacts and other data effortlessly.

With the professional Outlook backup solution AOMEI Backupper, you can create Outlook data backup to external/internal drives, USB drives, cloud services, etc. automatically and efficiently. Besides, this tool offers other backup options like System Backup, File Backup, Disk Backup, and Partition Backup to protect your computer data hassle-free.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.