How to Backup Outlook Emails before Deleting Account (2 Ways)
This tutorial will show you how to backup Outlook emails before deleting account to have peace of mind knowing that you are in control of your data.
How to save Outlook emails before deleting account?
I was hoping someone could help me with my query. I have decided to delete my Hotmail email account after using for many years. I would like to completely terminate the account, however would like to save all my emails and folders. Is there any way I can save all my emails over the years, to view ever after my account has been deleted or any method by which I could transfer all my emails to my new email address? Thank you.
- Question from Microsoft Community
Why do you need to backup Outlook emails before deleting accounts? Let's say you have created several email accounts in Microsoft Outlook, but now some of them are rarely used and there are still some important emails that need to be saved. Or you are leaving your current job and having a personal copy of your work emails can definitely come in handy.
Normally, when an email account is deleted from Microsoft Outlook, all data associated with that account, including emails, contacts and calendar entries, are permanently deleted and cannot be recovered. In this article, I will introduce some easy ways to delete an email account from Microsoft Outlook but save its important emails to your computer.
How to backup Outlook emails before deleting account
This part will walk you through how to save Outlook emails when leaving job or just don’t want to continue using the email account.
Way 1. Backup Outlook emails via Import & Export
1. Open your Outlook, and click File > Open & Export > Import/Export.
2. The Import and Export Wizard will pop up, select Export to a file, and click Next.
3. Select Outlook Data File (.pst), and click Next.
4. Select the emails folder you want to backup, and make sure the Include subfolders box is selected.
5. The wizard will suggest saving a copy of your .pst file to the default location. Click Finish. You can choose to backup to external hard drive.
6. Then enter and confirm a password if there are sensitive files you want to protect and click OK. If you don't want to password protect the backup, leave both fields empty, and click OK.
In this way, you may need a more professional and automatic email backup solution to simplify your backup process.
Way 2. Backup Outlook emails with best email backup software
In the meantime, you can refer to the best email Backup Software – AOMEI Backupper Professional to easily help you backup Outlook emails automatically. It can be applied to backup all data in Outlook, including emails, contacts, attachments, notes and calendar. Moreover, it works with all Windows PC operating systems including Windows 11/10/8.1/8/7/XP/Vista.
Now, download and install this professional backup software on your PC, and then start backing up Outlook emails by following the graphic tutorial below. For Server users, try AOMEI Backupper Server.
Step 1. Open Outlook, type email and click Connect, then follow the on-screen instructions to add the Outlook account including the emails you want to backup.
Step 2. Open AOMEI Backupper Professional. In the main interface, click Backup > Outlook Backup.
Step 3. Click Add Outlook data and select the Outlook email folders you want to backup. Then click OK.
Step 4. Then click the box below to select a backup destination to store your backups.
Step 5. Click Start Backup to start Outlook emails backup automatically. By now, the main steps to backup Outlook have been completed. You can still customize your backup settings.
☛ Schedule Backup: You can set different backup frequencies, like“Daily”, “Weekly” or “Monthly” . Make sure the option “Wake the computer to run scheduled task” is checked.
☛ Backup Scheme: You can choose full backup, incremental backup or differential backup according to your needs, and Enable Automatic Backup Cleanup to delete old backups regularly. This feature can prevent disk storage full issues to happen.
How to backup Outlook emails before deleting account? I believe after reading this tutorial, you’ve got the answer. You can use either Outlook export feature or best email backup software AOMEI Backupper to backup your emails from loss.
In addition, AOMEI Backupper allows you to backup Active Directory on Server 2019, then you can restore to another computer. It is such a powerful and reliable backup software that safeguard your Outlook account in all aspects. So why not try it now?