How to Bulk Save Emails from Outlook (Top 2 Ways)

In this article, you can learn how to bulk save emails from Outlook. This includes manual exporting as well as using a third-party software.


By Miya Updated on October 24, 2023

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User Case: How Do I Save Multiple Emails at Once?

“Hey folks, quick question! I'm using Outlook on my Windows 10 PC, and I've got a bunch of emails that I need to save all at once. Any tips on how to bulk save those emails? I don't want to go through the pain of saving each one individually. Thanks in advance for any help you can provide!” 

If you want to know how to bulk save emails from Outlook! Then you've come to the right place. This article will provide you with two effective ways to save emails in batches. If you are pursuing efficiency and convenience, then it is recommended that you look directly at the second method! Let's get down to business.

How to Bulk Save Emails from Outlook with 2 Ways

In this section, we will list two different ways for you to know how to save Outlook 365 emails in bulk, including manual export and direct backup using third-party software!

1. Use Save Button to Bulk Save Outlook Emails

To bulk save emails from Outlook, you can follow these steps:

Step 1. Open Outlook and go to the folder containing the emails you want to save.

Step 2. Select the emails you want to save by holding down the Ctrl key and clicking on each email. You can also use Ctrl+A to select all emails in the folder.

Step 3. Once the emails are selected, right-click on any of the selected emails and choose Save As or Save Attachments, depending on your specific requirement.

How to Bulk Save Emails from Outlook

  • If you choose Save As, you will be prompted to select the destination folder where you want to save the emails. Choose a folder and click Save. Outlook will save each selected email as a separate .msg file in the specified location.
  • If you want to know how to bulk save attachments from multiple emails in Outlook, you can choose Save Attachments, Outlook will save any attachments from the selected emails to the specified folder. The emails themselves will not be saved individually.

❤Tip: Alternatively, you can drag and drop the selected emails to a folder in Windows Explorer or your desktop. This action will save the emails as individual .msg files in the destination folder.

By following these steps, you can efficiently bulk save emails from Outlook, either as individual .msg files or by saving their attachments.

1. When dealing with a large number of emails, manually selecting and exporting them can become a time-consuming process. Unfortunately, MS Outlook lacks a built-in method for bulk exporting multiple Outlook emails as MSG files.
2. This method is only suitable for users with an Outlook installation and may fail for those with orphan PST files who need to save Outlook email messages as MSG files. Additionally, relying on a specific mail with the same subject may introduce inconsistencies and potential data loss. So maybe we need an all-encompassing data protection solution.

2. Use Third-Party Software to Auto Bulk Save Outlook Data

Looking for a flexible way to get how to bulk save emails from Outlook? Look no further! Here I would like to recommend you a professional Outlook backup software. AOMEI Backupper Professional is a reliable email backup software that can make your life easier. With its Outlook Backup feature, you can back up a large number of emails all at once. Here's what makes it awesome:

✉ Multiple backup locations: Save not only emails, but also contacts, attachments, calendars, and more to various storage options like local path, external hard drive, USB drive, network/NAS devices, or even cloud drives.
Schedule backups: Set up automatic backups using the Schedule Backup feature. It only backs up changed files by default, saving time and effort.
enlightened3 backup methods: Choose from full, incremental, or differential backup methods to enhance backup efficiency.
heartSystem compatibility: It supports multiple Windows versions, including Windows 11, 10, 8.1, 8, 7, XP, and Vista. If you're a Windows Server user, check out AOMEI Backupper Server.

Get this powerful Outlook email backup software for your PC now and start saving emails to your hard drive with ease. Download it today and enjoy hassle-free email backup!

Download Free TrialWin11/10/8.1/8/7/XP
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Step 1. Fire up Outlook and ensure you're logged in with the account that holds the emails you want to back up. Double-check that you're using the correct account so that we can proceed smoothly with the backup process.

Add Account Oulook

Step 2. Open up AOMEI Backupper Professional and navigate to the Backup section. From there, click on Outlook Backup to initiate the backup process for your Outlook emails.

Outlook Backup

Step 3. Click on Add Outlook data within the AOMEI Backupper interface. Choose the specific Outlook emails or other files you wish to back up by selecting them. Once you've made your selections, click OK to confirm and proceed with the backup process.

Add Outlook Data

Step 4. Locate the second box and click on it. This will allow you to select a local path on your computer where you want to store your Outlook emails. Choose the desired location and proceed with the backup process.

Select Backup Destination

Step 5. To schedule automatic backups of your Outlook emails, you have the option to enable Daily, Weekly, Monthly, and Event triggers or USB plug in. Choose the desired frequency for the backups. Once configured, click on Start Backup to initiate the automatic backup process.

Schedule Backup


Learn two simple ways to know how to bulk save emails from Outlook. You can manually export emails from Outlook or use flexible email backup software like AOMEI Backupper for automatic bulk saving to your local drive.

AOMEI Backupper is an excellent data protection solution that offers various features. It can assist you in enabling Windows Server 2022 factory reset and completing the Samsung SSD clone of the C Drive without booting issues. Give it a try and experience its impressive capabilities!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!