Easy 2 Ways to Backup Email in Office 365

Are you seeking ways to backup emails in Office 365? Here are 2 ways, through the import and export feature and email backup utility in AOMEI Backupper.


By Maggie Updated on August 28, 2023

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Do I need to backup Office 365 email?

Absolutely, email has become an essential tool for businesses, enabling efficient communication and workflow. With a staggering number of users, Gmail and Outlook 365 are widely adopted for business purposes.

Despite its widespread use, the importance of proper backup email in office 365 often goes unnoticed. Employees routinely share sensitive data without considering the implications. Yet, without a reliable backup and recovery strategy, the loss of emails—whether accidental or intentional—jeopardizes a company's data security, compliance adherence, and overall reputation.

Outlook Email

To safeguard valuable information and maintain a trustworthy business image, searching for reliable office 365 email backup tool is imperative. This proactive approach ensures that critical data is protected, even in the face of unexpected incidents.

How do I backup my email in Office 365?

Step 1. Launch the MS Outlook desktop application. Select File > Open & Export > Import/Export.


Step 2. Select Export to a file, and then select Next.

Export for a File

Step 3. Select Outlook Data File (.pst), and select Next.

PST File

Step 4. Select the mail folder you want to back up(also tick the box before Include subfolder) and select Next.

Select Folder

Step 5. Choose a location and name for your backup file by choosing Browse..., and then select Finish.

Save PST File

You can resort to the feature to execute Office 365 email backup, however, its limitations are obvious, such as single mailbox backup one time, risk of incomplete data export or manual errors, and so on. Thus, for non-technical users, this method is not that friendly.

A better way: auto backup email via AOMEI Backupper

Certainly, while you have the option to manually export emails and contacts as PST files and save them wherever you prefer, this process can be intricate. It's more suitable for managing a limited number of emails, and it doesn't allow for a bulk export of all your data simultaneously.

If you're seeking a more efficient solution to backup a substantial volume of emails or files in a single go, we recommend utilizing dependable automatic backup software like AOMEI Backupper Professional. This software boasts several exceptional features, which are detailed below:

✍It offers you 3 backup methods full/ incremental/differential backup, you can choose any one of them according to your own needs and also improve the backup efficiency.
✍It supports multiple Windows PC including Windows 11, 10, 8.1, 8, 7, XP, Vista, etc. If you are a Windows Server user, try AOMEI Backupper Server.
✍It can create auto backups with its Schedule Backup feature. You can customize your email backup needs in different modes like Daily, Weekly, Monthly, Event triggers, or USB plug-in. Furthermore, you can schedule tasks to wake your computer at specific times for backup purposes.

Download this reliable email backup software on your computer and have a try.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Launch this software and choose Backup > Email Backup.

Email Backup

Step 2. Click Add Email Data. In the popup window, choose the office email items you want to back up. You can select the entire email account or specific subfolders within it.

Add Email Data

Step 3. Click Add Mailbox to log to your Office 365 account and provide with acquired passwords.

Add Mailbox

Step 4. Select a destination path where you want to save the email backup image. For example, to backup Yahoo emails to hard drive, choose the Select a local path option, and specify an internal or external storage path as the backup destination.

Select Destination Path

Step 5. Finally, click Start Backup to start backup email in Office 365.


The underlying purpose of backup email in Office 365 is to add one more protection layer to your precious email data to prevent data loss. A simpler and more versatile way to execute Outlook 365 backup is through the best email backup software----AOMEI Backupper. This software is powerful and resourceful to carry email backup optimization, its user-friendly interface enables even non-technical users can handle it effortlessly. If you are tired of the complex process of export and import, or you want to try on this useful software, now download AOMEI Backupper and have a try!

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.