What Is the Best Email Backup Software in 2024

How to choose the best email backup software? What's the best email backup software? Come and get some new ideas in this article!


By Maggie Updated on December 28, 2023

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What is email backup software?

Email backup software is designed to securely back up your email data, providing a safety net in case of PC breakdowns or accidental data loss.

Email Backup

Manually copying and pasting your separate emails to be backed up seems to be complex and laborious. Luckily, email backup software can help you save a lot of laborious efforts. By leveraging email backup software, users can ensure the preservation and protection of their valuable email data, offering peace of mind and quick recovery options in case of unforeseen events. Then in this article, we mainly focus on how to choose the best email backup software, 3 examples are offered for you.

How to choose email backup software

Some emails have their official or built-in backup utilities, like Google Takeout for Gmail, Outlook, Yahoo Mail and iCloud Mail has built-in backup features. However, if your email doesn’t have any backup software, or you want to customize your backup needs, you may want to choose third-party backup software.

When choosing email backup software, you can consider the below features:

1. Compatibility: Make sure the software is compatible with the email service (e.g. Gmail, Outlook, etc.) and operating system (e.g. Windows, Mac, etc.) you are using.

2. Security: Choose a credible backup software to ensure your email data is properly protected and encrypted to prevent information leakage.

3. User-friendliness: Choose software with an easy-to-use interface to facilitate the setting of backup schedule and storage location.

4. Automatic Backup: Make sure the software supports automatic backup function, so that you don't need to do it manually and regular backup can be realized easily.

5. Storage options: Check out the storage options provided by the software, such as cloud storage, external hard disk, etc., and choose the backup method that suits your needs.

6. Reliability and reputation: Check user reviews and the reliability of the software, knowing the experience of other users can help you make a better choice.

7. Price: Consider the price of the software and the payment plan, and choose the backup software that fits your budget.

In short, choose email backup software according to your needs and situation to make sure your email data is effectively protected.

What is the best email backup software?

In 2023, the market is abundant with a wide range of email backup tools, all with the common purpose of securely backing up your emails. However, some tools stand out as superior choices due to the additional features they offer, which can vary from one software to another.

Option 1. Google Takeout

Google Takeout is the best Gmail backup software developed by Google, offering users the ability to back up various Google products, including Google Photos, Google Drive, contacts, tasks, calendars, and Gmail. With this comprehensive backup tool, users can ensure the preservation of their important data from multiple Google services.

Using Google Takeout is a straightforward process, making it user-friendly for all. To initiate the backup, users need to visit the official Google Takeout website and select the specific data they want to back up. Once the selections are made, the backup process commences immediately, providing a seamless and efficient experience for users.

Google Takeout

Option 2. Outlook Desktop APP

The best Outlook backup software should be the Outlook desktop application (also known as Outlook Client or Outlook Desktop), which can be used to back up entire Outlook mailbox including your email, calendar, contacts and other data. Outlook provides a built-in export feature that allows you to export your data to a PST file (personal folder file) for backup purposes. 

Outlook Backup

Option 3. AOMEI Backupper

Another option we recommend AOMEI Backupper Professional, which is not only the best Outlook backup software but also provides expert assistance to other Windows emails. It can perfectly supplement the built-in email backup utilities and works hard to present a better user experience for Windows users:

✔Automatic backup: you are allowed to backup emails in daily/weekly/monthly/event triggers and USB Plug-in mode as you like.
✔Full-featured software: you can backup your emails, also you are able to backup your files and folders, systems, disks and so on, also restore your backup any time you like.
It allows you to save a lot of time and space by backing up only changed files with "Incremental Backup" or "Differential Backup".
Apart from that, you can sync USB with Google Drive via this software, and transfer your Windows system or disk as easily as possible.

Full guide: backup your email via AOMEI Backupper

Here are detailed steps about how to backup email, please read the following tutorial.

Please first download AOMEI Backupper via the below download link, and install it on your PC.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. In the left tab page, choose Backup and then follow to choose Email Backup.

Email Backup

Step 2. Then click Add Email Data.

Add Email Data

Step 3. Then click Add Mailbox, and the pop-up window will remind you to fill in the required info, including your email account, and password (or authorization code).

Step 4. After choosing the source email you need to backup, you can choose the destination path to save your email backup image, you are allowed to Select a local path, Add Share or NAS Devices, and Select a cloud drive.

Select Destination Path

Step 5. Select Start Backup to begin backing up your emails.

Start Backup


When we talk about the best email backup software, opinions vary. Apart from the official email backup software, like Google Takeout, iCloud email, Yahoo and so on, you can choose a professional and comprehensive email backup software---AOMEI Backupper. This software is also the best Samsung T7 SSD backup software. Download the free link to have a trial.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.