How to Backup POP3 Emails in Outlook - Easiest Way

You will learn what POP3 is and how to backup POP3 emails in Outlook by exporting and using one of the easiest third-party software - AOMEI Backupper Professional.


By Miya Updated on July 5, 2023

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What is POP3?

POP3 stands for Post Office Protocol version 3. It is an internet standard protocol used by email clients to retrieve email messages from a mail server. When a user checks their email using a POP3 email client, the client connects to the mail server and downloads all the new messages to the user's device. Once the messages are downloaded, they are typically deleted from the server (although some clients can be configured to leave a copy on the server).

POP3 is one of the most widely used email retrieval protocols, and it is supported by most email service providers and email clients. We will show you how to backup POP3 email in Outlook in the following. Please read this article carefully.

Backup Pop3 Email Outlook

The overview of email backup with POP3

If you use POP3 to download your email messages, you can back up your email by copying the files stored on your local device that contain your messages. These files are typically stored in a folder named after your email client, such as Outlook, Thunderbird, or Mail. You can copy these files to an external hard drive, a cloud storage service, or another device.

Alternatively, you can use backup software to automate the backup process and encrypt the files for added security. However, it's important to note that if you delete your messages from the server after downloading them, you won't be able to retrieve them from the server in the event of data loss.

How do I backup POP3 email in Outlook on Windows?

If you wish to create a local backup of your message folders, you can export files. This file can be stored locally and later restored as needed. You can also import or export a file to retrieve your backed-up messages. In this part, we will teach you how to backup POP3 email in Outlook on Windows step by step.

Step 1. To access the Import/Export feature, go to the File tab, then select Open & Export, and finally choose Import/Export.

Import Export

Step 2. Choose the Export to a file option, and then click Next.

Select Export to A File

Step 3. Choose the Outlook Data File (.pst) option, and then click Next.

Select Outlook Data File

Step 4. Choose the mail folder that you wish to back up, and then click Next.

Select Next

Step 5. Select a location and a name for your backup file, and then click Finish.

Select Finish

Easier way to backup Outlook POP3 emails automatically

To auto back up your Outlook POP3 emails, you can use the all-in-one Outlook backup software, AOMEI Backupper Professional. With its user-friendly interface, you can complete the task in just a few clicks without any hassle. Here are some of the features that you can benefit from:

★ The Outlook Backup feature allows you to back up all of your emails, contacts, notes, calendars, and other items in Outlook to various locations such as a local/external drive, USB drive, cloud, network location, and more.
★ It can recognize and back up various email accounts like Outlook, Gmail, Hotmail, and any other email accounts that are added into Outlook client.
★ You can use the Schedule Backup feature to automatically back up your email data at regular intervals including Daily, Weekly, Monthly, Event Triggers and USB plug in.
It is compatible with all Windows PC systems, including Windows 11, 10, 8.1, 8, 7, Vista, and XP.

Download AOMEI Backupper Professional now to give it a try. Then, follow the instructions below to backup Outlook POP3 emails.

Download Free TrialWin11/10/8.1/8/7/XP
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Step 1. First, you need to add your email account to Outlook.

Add Account Oulook

Step 2. Next, you should install and launch AOMEI Backupper. Once open, click on Backup and then select Outlook Backup.

Outlook Backup

Step 3. Now, click on Add Outlook Data. In the popup window, select the POP3 email folder under your email account as the backup source.

Add Outlook Data

Step 4. Choose a destination path to save the backup image. You have three options to choose from: Select a local path, Add Share or NAS Device, or Select a cloud drive.

Select Destination Path for Archives

Step 5. If you want to schedule the backup task to run automatically, click on Schedule Backup to configure it. Once you have set up the backup task as desired, click Start Backup to begin backing up the POP3 emails in Outlook.

Start Backup Archives

FAQs about POP3 emails

1. How does POP3 work?

POP3 works by connecting to a mail server and downloading all of the new email messages to the email client. Once the messages are downloaded, they are typically deleted from the server.

2. Can I access POP3 email from multiple devices?

Yes, you can access POP3 email from multiple devices as long as the email client software is installed on each device and configured to connect to the mail server using the same POP3 settings.

3. How do I set up a POP3 email account in Outlook?

To complete POP3 email Outlook setup, you will need to enter the appropriate settings for your email provider, including the incoming and outgoing mail server addresses, port numbers, and security settings. These settings can usually be found on your email provider's website or obtained from their customer support team.


In conclusion, you have come to the right place if you want to learn how to backup POP3 email in Outlook. On this page, you can learn about the best and easiest way to achieve this goal that email backup in Outlook. By using AOMEI Backupper Professional, you can easily save your POP3 emails to any desired location.

Additionally, AOMEI Backupper Professional can help you securely backup and restore Gmail emails, as well as transfer large files from PC to PC at a fast speed. It is definitely worth giving it a try.

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!