How to Backup Outlook 365 to OneDrive: Two Ways

This article provides you two ways to backup Outlook 365 to OneDrive with or without manual export. Keep reading to learn the full instructions.


By Jonna Updated on September 4, 2023

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Can You Backup Outlook to OneDrive?

Functioning as a personal information manager, Outlook is an integral component of the Microsoft Office suite. It stores an array of data, encompassing emails, calendars, tasks, and contacts, on your local computer. To protect Outlook data against corruption, harm, or malware incursions, it's prudent to safeguard email messages by saving them to a secure file storage service such as OneDrive.

Are you searching for a reliable and secure method to backup Outlook 365 to OneDrive? This comprehensive guide offers a stepwise tutorial, presenting two straightforward solutions for backing up Outlook emails onto OneDrive.

Backup Outlook 365 to OneDrive

Why Backup Outlook 365 to OneDrive?

Creating Outlook backup to OneDrive has the following advantages:

👉 Security: OneDrive offers a resilient online storage solution, granting file access across devices through web browsers.
👉 Accessibility: No matter where you are, as long as an internet connection is present, effortless access of stored Outlook emails on OneDrive is feasible.
👉 Convenience: With the OneDrive cloud storage service, you don't have to backup Outlook to hard drive and worry about buying a USB drive or other storage devices.
👉 Cost-efficiency: OneDrive gives free storage space and provides various storage plans at comparably affordable prices for users to choose from.

Way 1. Export and Backup Outlook Data to OneDrive

Utilizing the Import/Export functionality within the Outlook desktop application, you can backup Outlook emails to OneDrive by copying your Outlook emails and other data to a PST file and then uploading the exported file to OneDrive manually.

Step 1. In Outlook, navigate to File > Open & Export > Import/Export.

Step 2. Opt for Export to a file and proceed to the next step.

Export to a file

Step 3. Choose Outlook Data File (.pst) and click Next.

PST File

Step 4. On the Select folder to export from windows, designate the desired Outlook mailboxes for backup and select the Include subfolders option. Move on to the next step.

Select Folder

Step 5. Specify a location and name for your Outlook backup file, then click Finish.

Save PST File

Step 6. Access the OneDrive web or open the OneDrive folder on your computer. Employ the drag-and-drop method to upload the exported Outlook backup file to your OneDrive storage.

Way 2. Auto Backup Outlook Email to OneDrive with Reliable Software

In addition to manually exporting and uploading data from Outlook to OneDrive, there is a much easier method to backup Outlook 365 to OneDrive- using reliable Outlook backup software like AOMEI Backupper Professional.

This software is a powerful tool for backing up Outlook emails and other data to multiple cloud storage services. It allows you to save Outlook emails to OneDrive automatically, and it can help you backup Outlook to Dropbox, Google Drive, and more clouds, as well as other storage devices like USB, computer, SD card, network drive, NAS, etc.

Here are some highlighted features of this powerful Outlook backup software:

▶ Its Outlook Backup feature enables you to backup comprehensive data in Outlook, including emails, contacts, notes, calendars, tasks, and so on.

▶ Automated email backup is achievable through the Schedule Backup feature, with options like Daily, Weekly, Monthly, Event triggers, and USB plug in.

▶ In addition to full backup, this software also provides incremental and differential backup, helping you effectively reduce backup time and the backup image size.

▶ This versatile tool extends its utility to backup, sync, and cloning. For example, you can use it to clone OS to M.2 SSD without reinstalling Windows.

Now, follow the steps below to learn how to save Outlook emails to OneDrive automatically without exporting and uploading.

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Step 1. Add the Outlook account you want to backup in Outlook desktop app and close it. And, you should make sure you have installed and run OneDrive app on your computer.

Step 2. Install AOMEI Backupper on your PC. Initiate the program, go to the Backup tab and select Outlook Backup.

Outlook Backup

Step 3. Assign a name to the Outlook backup task according to your preference. Click Add Outlook Data, then select the wanted folders in your Microsoft 365 email account as the backup source.

Add Outlook Data

Step 4. Click on the destination box, then choose Select a cloud drive, and choose OneDrive to click OK.

Select a cloud drive

Step 5. Customize your Outlook data backup frequency with Schedule Backup as needed, and tick the option Wake the computer to run scheduled task. Finally, click Start Backup to backup Outlook to OneDrivenow.

Schedule Wake

Note: You can also use Options and Backup Scheme to configure more backup settings like encrypting backup, splitting backup images, switching the backup method from Incremental Backup to Differential Backup, and enabling Automatic Backup Cleanup to delete old backup images automatically. 

FAQs about Backup Outlook 365 Emails

#1. How Do I Backup My Outlook 365 Emails to an External Hard Drive?

Using the export option on Outlook client, you can export and backup Outlook emails to an external hard drive as well. But using professional backup software like AOMEI Backupper, it is much easier and more efficient to backup Outlook 365 emails to an external disk.

#2. Does Office 365 have email backup?

No, while Microsoft 365 does preserve your emails to an extent, it does not actually back them up for you. So, it is better to turn to a more professional and reliable way of creating Office 365 email backup.

Concluding Words

This guide shows a step-by-step tutorial on how to backup Outlook 365 to OneDrive using Outlook export feature and AOMEI Backupper Professional.

Backing up Outlook data to a cloud service like OneDrive is a secure and reliable way of ensuring all of your important emails are stored in a safe place and can be accessed from anywhere. Using powerful backup software can help backup emails with no need to manually export and upload your Outlook emails.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.