Backup Outlook to Dropbox – Both Automatically and Manually

This tutorial will teach you how to safely backup Outlook to Dropbox, including emails, contacts, appointments and tasks with both automatic and manual methods.


By Clytze Updated on February 24, 2023

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Can you save emails to Dropbox?

Your Outlook email account may contain a lot of important data, and it does not just email you could lose, but also your messages, calendar events, contact, attachments, address, and other items. To protect Outlook data from corruption, damage, virus attack, or accidental deletion, it's wise to backup Outlook data to a safe place such as cloud services (Dropbox, OneDrive, Google Drive).

Backup Outlook to Dropbox

Dropbox is a cloud-based storage service that allows you to store files online and access them from anywhere and anytime. Backing up outlook to Dropbox has many advantages including security, accessibility, convenience and cost efficiency. Keep reading to learn how to backup Outlook contacts, emails, and other critical files both automatically and manually.

How to backup Outlook to Dropbox

In this part, you can learn 2 ways to achieve the task of backing up Outlook to Dropbox both manually and automatically.

Preparation: install Dropbox desktop app

First of all, to backup Outlook to Dropbox, you need to make sure that the Dropbox desktop app is installed on your computer in advance. This will automatically create a Dropbox local folder. The files placed in this folder will be automatically uploaded. Then you can walk through the 2 methods to finish this task.

Dropbox Sign In

Manually: enable Outlook backup emails to Dropbox

Most versions of Microsoft Outlook come with an option to export everything to a single file. To backup Outlook to Dropbox manually, you need to install the Dropbox desktop application and then use the Outlook Export feature to export your Outlook data to a PST file. Once the PST file is created, you can then upload the PST file to your Dropbox account. Here are the detailed steps to enable that.

1. Open your Outlook, and click File > Open & Export > Import/Export.


2. The Import and Export Wizard will pop up, select Export to a file, and click Next.

Export to a File

3. Select Outlook Data File (.pst), and click Next.

Pst File

4. Select the email account that you want to backup, and make sure the Include subfolders box is selected. 

Select Folder

Note: It's not allowed to select multiple folders to be backed up at once, so if you want to backup a few folders, you will have to repeat the process for each one individually.

5. The wizard will suggest saving a copy of your .pst file to the default location. Click Finish.

Save as

6. Then enter and confirm a password if there are sensitive files you want to protect and click OK. If you don't want to password protect the backup, leave both fields empty, and click OK.

Add Password

7. Now you can check where you save the .pst file. Once find it, drag it to the Dropbox local folder, and then it will automatically load it to Dropbox cloud service.

Outlook Files

Automatically: save Outlook emails to Dropbox

Of course, you can choose to export emails to PST files, and upload the PST files to Dropbox local folder manually, then they will be synced to the Dropbox Cloud. But this approach is a bit complicated and only suitable for small quantities of emails.

If you have a large number of emails to backup, and searching for a more direct method, we suggest you use a reliable backup software like AOMEI Backupper Professional. This software is a powerful tool for backing up Outlook emails and other data to Cloud services like Dropbox, OneDrive, Google Drive in a few simple steps. You can benefit a lot from its outstanding features:

Multiple locations: Besides save Outlook emails to Dropbox and other cloud services like OneDrive, Google Drive, it supports you to backup Outlook to internal and external disks, USB drives, NAS devices, network locations, SD cards as well.
Set schedule backup task: You are allowed to set your backup tasks at Daily, Weekly, Monthly and Event Trigger intervals. Also, you can enable Wake up computer to run scheduled tasks to set off-peak hours or any time you are not backup Outlook data via Outlook.
Backup changed data only: You can save loads of time and storage space with Incremental Backup or Differential Backup, thus changed files won’t be missing to backup.
Support email preview: It supports previewing emails when you want to restore them once you own a backup in hand.

Now, click the button below to download this reliable backup software to give it a try.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1. Open Outlook, type email and click Connect, then follow the on-screen instructions to add the Outlook account.

Add Account Oulook

Step 2. Install and launch AOMEI Backupper Professional. In the main interface, click Backup and then Outlook Backup.

Outlook Backup

Step 3. Click Add Outlook data and select the Outlook files you want to backup. Then click OK.

Add Outlook Data

Step 4. Then click the box below to select a backup destination. Click Select a cloud drive and then select Dropbox.

Select OneDrive

✍ Tip: By now, the main steps to backup Outlook have been completed. You can still customize your backup settings.

▶ You can enable Schedule Backup to free your hands. Set “Daily”, “Weekly” or “Monthly” according to your needs. Make sure the option “Wake the computer to run scheduled task” is selected.

Schedule Backup

▶ Also, you can Enable Automatic Backup Cleanup to delete old backups by clicking Backup Scheme to free up your storage space and prevent storage full issues.

Step 5. Click Start Backup to backup Outlook emails to Dropbox automatically.

Your turn

If you want to backup Outlook to Dropbox, you can learn both automatic and manual methods from this article. You can choose to export emails to PST files, and upload them to Dropbox local folder manually, then they will be synced to Dropbox online.

Alternatively, you can rely on the reliable backup software AOMEI Backupper to automate this task. It supports you to backup Outlook to various paths and set scheduled tasks at a fixed interval. AOMEI Backupper is such a powerful and reliable backup software that safeguard your Outlook account in all aspects. So why not try it now?

Clytze · Editor
Clytze, an editor at AOMEI Technology, is passionate about safeguarding your digital world. She dedicates her expertise to empower users like you in data security and recovery. She firmly believes that everyone should have the tools and knowledge to protect their digital assets through computer backup, seamless disk cloning, and efficient file synchronization. Clytze is your trusted guide on the journey to data safety.