How to Sync iPhone Contacts to Outlook [6 Easiest Ways]

Do you know how to sync iPhone contacts to Outlook? Well, this post will show you 6 easy and useful ways to help you import iPhone contacts to Outlook with ease.

Lena

By Lena / Updated on May 31, 2024

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Microsoft Outlook is one comprehensive tool that lets us receive and send email, manage contact information, keep a journal, schedule, and assign tasks. And now you need to export iPhone contacts to Outlook for further use. Tired of entering contacts one after another? Is there a one-click way to sync iPhone contacts to Outlook?

The answer is Yes! There are 6 different ways that can help you transfer iPhone contacts to Outlook. You can read first and then choose the most appropriate method for your situation. If you want to sync iPhone contacts to Outlook on PC, Method 2 is the best choice.

Way 1. How to Sync iPhone Contacts to Outlook with iTunes

iTunes is the default iDevice management tool and it offers an option that can help you export iPhone contacts to Outlook directly. Download the latest iTunes on your computer and follow the steps to see how to perform an Outlook sync contacts iPhone via iTunes.

If the Contacts sync is enabled iCloud, you should first go to your iPhone > Settings > [your name] > Find Contacts and turn it off.

Step 1. Connect your iPhone to your computer via USB cable. Usually, iTunes will launch automatically, if not, open it by yourself.

Step 2. Click the Device tab > Choose Info > Check Sync contacts with > Select Outlook.

Step 3. Click All Contacts if you want to sync all the contacts of the iPhone or click Selected Groups if you wish to sync only selected contacts from a group.

Step 4. Click Apply to export iPhone contacts to Outlook.

Sync iPhone Contacts to Outlook via iTunes

When the process is done, open Outlook and click the Contacts tab to check the transferred iPhone contacts.

Note: If you are using a Microsoft Exchange Server account and have more than 500 contacts, all contacts might not synchronize unless you use Cached Exchange Mode. You can click here to see how to turn it on.

Way 2. How to Sync iPhone Contacts to Outlook via FoneTool

If you want to transfer iPhone contacts to Outlook without iTunes, you can let a third-party transfer tool help you achieve the goal, such as FoneTool.

FoneTool is one iOS data management tool for Windows PC users. It supports data transfer between iPhone and computer. You can let the tool help you export iPhone contacts to computer and then import contacts to Outlook.

Export iPhone Contacts to Computer

Step 1. Click the download button to get FoneTool > Launch the tool and connect your iPhone to computer via USB cable.

Download Freeware Win 11/10/8.1/8/7
Secure Download

Step 2. Choose Phone Transfer on the left column and move your cursor to iPhone to PC, and click the Start Transfer button.

Transfer to Computer

Step 3. Click Contacts > Select the contacts you need > Click OK to continue.

Select Contacts

Step 4. You can click Transfer Settings to specify the storage path and the format to save the contacts > Click Start Transfer to start.

Transfer iPhone Contacts to Computer

Import iPhone Contacts to Outlook

Once you have successfully transferred the contacts to your computer, you can follow the steps below to sync iPhone contacts to Outlook.

Step 1. Open Outlook on your computer > Go to File > Click Open & Export > Click Import/Export.

Step 2. In the “Import and Export Wizard”, select Import from another program or file and click Next.

Import from Another Program or File

Step 3. Choose Comma Separated Values and choose Next.

Step 4. In the Import a File box, click Browse to select the contacts file > Select one of the following options to specify how Outlook handles duplicate contacts > Click Next.

Click Browse

Step 5. In the Select a Destination folder box, choose the Contacts folder > Click Next > Click Finish to begin the import process.

Finish

When the Import Progress box closes, the transfer is complete. To check the contacts, you can choose the People icon at the bottom of Outlook.

Way 3. How to Import iPhone Contacts to Outlook via iCloud

If you have synced iPhone contacts to iCloud, then you can choose to first export contacts from iCloud and then import iPhone contacts to Outlook.

Export Contacts from iCloud

Step 1. On your computer, open a browser and go to iCloud. com > Sign in with your Apple ID and password > Choose Contacts from the list of provided services.

Step 2. On the Contacts screen, click the gear icon in the lower-left corner > Click Select All if you want to export all contacts. You can also use Shift or Ctrl to only select the contacts you need.

Step 3. Click the gear icon again > Choose Export vCard... to download the contacts to your computer.

Export iPhone Contacts to vCard

Convert vCard to CSV

To import iPhone contacts to Outlook, you should first convert the vCard file to CSV file. Visit this website to convert vCard to CSV: https://labs.brotherli.ch/vcfconvert/.

Click the Choose File button to select the vCard file you just exported before and confirm other options:

  • Format: choose CSV, choose Comma, and enable Add Header Line
  • Encoding: choose Unicode (UTF-8)
  • Filter: don’t change anything
  • Modifications: don’t change anything

CSV Converter Website

Import iPhone Contacts to Outlook

Follow the steps in Method 2 to synciPhone contacts with Outlook.

Way 4. How to Sync iPhone Contacts to Outlook Using Settings

If you have Outlook app installed on iPhone, then you can try this method to sync iPhone contacts with Outlook, here are the steps:

  • In iPhone Settings: Tap Outlook > Turn on Contacts and Background App Refresh.
  • In Outlook app: Go to Settings > Tap your email account > Turn on Sync Contacts.

Sync iPhone Contacts to Outlook via Settings

Way 5. How to Sync iPhone Contacts to Outlook.com

This method is for anyone whose version of Outlook syncs with Outlook.com. If you are in a corporate environment, you may need to check with the IT department to see whether this option is available. 

Step 1. Go to Settings > Scroll down and tap Accounts & Passwords > Tap Add Account > Choose Outlook.com.

Step 2. Enter your email address or phone number and tap Next > Enter your password, then tap Sign in.

Step 3. Tap Yes to allow iPhone permission to access your Outlook data > Turn on Contacts sync > Tap Save to confirm.

Outlook Turn On Contacts Sync

Way 6. How to Sync iPhone Contacts to Outlook with Exchange

If your company has an Exchange server, then you can choose to sync Office 365 contacts with iPhone via Exchange. This option may only be available if your iPhone is connected to your internal corporate network.

Step 1. Go to Settings on iPhone > Scroll down and tap Accounts & Passwords > Tap Add Account > Choose Exchange.

Step 2. Enter your email, user name, and password > Click Next.

Your iPhone will now contact the Exchange Server > Fill in the address of the server in the Server field > Finally, turn on Contacts sync to sync iPhone contacts with Outlook.

Conclusion

That's all about how to sync iPhone contacts to Outlook. If you want to transfer iPhone contacts to Outlook on PC, there are 3 workable ways. Method 2 is highly recommended as it is much simpler to follow. It can help you transfer selected contacts in the way you want.

iPhone XS, iPhone XS Max, iPhone XR, and later series support eSIM. If you want to convert SIM card to eSIM, it is recommended to backup iPhone contacts with FoneTool in advance. Just in case unexpected errors happen during the conversion.
Lena
Lena · Editor
Lena is an editor of FoneTool, she covers backup & restore, and phone data management and so on. She enjoys helping people find solutions to their problems. She loves traveling, eating, reading and so on. She takes most of time with her family when she is not working.