Fast | Easy: How to Backup Outlook Emails Automatically

In this article, you will know the best solution for backing up Outlook emails automatically. The solutions provided are available for all versions such as 2019, 2016, 2010, etc.


By Miya Updated on September 8, 2023

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User Case: How Do I Automatically Backup Outlook Emails?

Yo, folks! I'm all about convenience, so I wanna know: Is there a way to set up automatic backups for my Outlook emails to OneDrive or other locations? I use Outlook 365 on my Windows 10 laptop, and I don't wanna hassle myself with manual backups all the time. Any cool solutions out there that can handle this task for me? Hit me up with your suggestions!.” 

We all know the drill: to keep our precious data safe and sound, regular backups are a must. Whether you're exporting crucial info, transferring data to different platforms, or even switching to a shiny new system, having a backup handy saves the day.

Besides, backups act as a shield against the nasty viruses and malware that roam the digital realm, protecting your Outlook data from corruption. But let's be real, manually backing up Outlook can be a drag, right? That's why so many of us are on the hunt for a way to automatically backup Outlook emails.

Can Outlook Automatically Backup Emails?

We're all aware that Outlook offers a few manual backup options, allowing us to safeguard our data by storing it in a different location or in the cloud. But hold up, even these features come with some limitations and restrictions:

  • The Auto Archive feature misses out on backing up items like Notes, Drafts Folder, and Contacts (since Contacts lack an archive property).
  • Import/Export only lets you backup PST files on a manual basis, and you can't cherry-pick specific folders for backup.
  • The Personal Folder Backup Add-in only supports Outlook versions prior to 2010 and solely backs up PST files, which can eat up a significant chunk of storage space.

In a nutshell, Outlook doesn't have an automatic backup feature that saves Outlook emails to folder automatically. To overcome these limitations and ensure a hassle-free experience across all Outlook versions, it's wise to turn to a professional tool. With a dependable Outlook backup solution, you can backup Outlook emails automatically without any fuss.

How to Automatically Backup Outlook Emails with Reliable Software

If you're looking for an automatic backup solution for Outlook, check out the reliable third-party software called AOMEI Backupper Professional. It offers comprehensive Outlook backup features, such as:

☻Backing up all your Outlook data, including emails, contacts, notes, calendars, and tasks.
☻Supporting various backup devices like backup Outlook emails to external hard drives, local disks, USB flash drives, and NAS devices.
☻Enabling automatic email data backups through the convenient Schedule Backup feature.
☻Implementing incremental or differential backups to save time and reduce backup image size.

To start backing up your Outlook emails with AOMEI Backupper, simply download and install the software on your PC.

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Step 1. Open Outlook and enter your email address. Click on Connect and follow the on-screen instructions to add your Outlook account.

Add Account Oulook

Step 2. Launch the program, click on the Backup option, and select Outlook Backup.

Outlook Backup

Step 3. Click on Add Outlook Data and choose the specific data you wish to save in Outlook 365. After making your selection, click OK.

Add Gmail

Step 4. Click on the second box to choose a destination for storing your Outlook emails and other items. You can select a local path, add a network or NAS location, or even choose a cloud drive.

Select Backup Destination

Step 5. Enable the scheduled backup by selecting the desired frequency: daily, weekly, monthly, event triggers, or USB plug in. Make sure to check the option Wake the computer to run scheduled tasks to ensure the backup runs as scheduled.

Schedule Backup

Step 6. Make sure you have selected all the email folders you want to include, and then click on Start Backup to back up Outlook emails automatically.

Start Backup

Tip: For an efficient backup process, consider utilizing the Backup Scheme options. You can opt for incremental or differential backup to reduce backup time and image size. Additionally, you can enable automatic backup cleanup methods to address the issue of a full backup disk. This feature regularly deletes older backup images.

FAQs about Automatically Backup Outlook Emails

Q: What are the benefits of automatically backing up Outlook emails?

A: Automatic backups of Outlook emails ensure that your important data is protected and easily recoverable in case of accidental deletion, system failures, or other unforeseen events. It provides peace of mind knowing that your emails are securely backed up.

Q: How often should I schedule automatic backups of Outlook emails?

A: The frequency of backups depends on your needs and the importance of your email data. It's recommended to schedule backups at regular intervals, such as daily, weekly, or monthly, to ensure that recent emails are always backed up.

Q: Will automatic Outlook email backups affect the performance of my computer?

A: Generally, automatic backups are designed to run in the background with minimal impact on your computer's performance. However, it's recommended to configure backup settings and schedules that do not conflict with your regular usage patterns to ensure a smooth experience.


Discover the top tools recommended in this article for automatically backing up your Outlook emails. This versatile Outlook backup and migration tool is compatible with various Outlook versions, including the latest Outlook 2019. What's more, you have the flexibility to selectively backup specific properties from Outlook instead of the entire PST file.

Notably, AOMEI Backupper offers more than just Outlook backup capabilities. It also serves as robust disk cloning software, facilitating seamless data copy from one hard drive to another during hard drive upgrades or replacements. Give it a try today and experience its full range of features!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!