Fast: How to Save An Email Template in Outlook

This article provides detailed graphic tutorials to teach you how to save an email template in Outlook and recommends you one of the best Outlook backup software to protect your data.


By Miya Updated on November 8, 2023

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User Case: How Do I Add An Email Template to Outlook?

“Hey folks, quick question: Does anyone know how to save an email template in Outlook? I'm using Outlook on my Windows 10 laptop, and I want to create a template for those repetitive emails I send out. It would save me so much time! Any tips or step-by-step instructions on how to do it? Thanks in advance!” – Sunny Bonnell

Saving email templates in your Outlook client is a smart move. It will save you a lot of time and thus increase your efficiency, here we will see how to save an email template in Outlook below.

How to Save An Email Template in Outlook

Utilize email templates to streamline the process of sending messages with recurring information. Create a message as a template and save it for future use. You can easily add new information before sending the template as an email message.

Step 1. To create a new email, go to the Home menu and click on New E-mail. Alternatively, you can use the keyboard shortcut Ctrl+Shift+M to create an email message.

New Email

Step 2. Enter the desired content in the message body.

Step 3. Within the message window, click on File and then select Save As.

Step 4. In the Save As dialog box, choose Outlook Template from the Save as type list.

Outlook Template

Step 5. Specify a name for your template in the File name box, and click on Save.

By default, templates are stored in the following location:

  • c:\users\username\appdata\roaming\microsoft\templates

▶Note: For further guidance on sending an email message using a template, refer to the instructions on how to send an email message based on a template.

This way you can know how to save an email template in Outlook web and easily access and edit the content of the email the next time. Saving emails in Outlook is a smart move and it is important to back up your emails in the same way. Next, I will tell you why we need to get into the habit of backing up our Outlook emails.

Benefits of Backing Up Your Outlook Email

There are several benefits to backing up your Outlook email:

  • Data Protection: Backing up your Outlook email ensures that your important messages, contacts, and other data are protected from accidental deletion, hardware failures, or other unexpected events. In case of a computer crash or data loss, you can easily restore your email data from the backup.
  • Disaster Recovery: If you experience a major system failure or natural disaster that affects your computer or email server, having a backup of your Outlook email allows you to quickly recover your data and resume normal operations. It provides a safety net to restore your email history and maintain business continuity.
  • Long-Term Storage: Outlook email backups enable you to archive and store your messages for a longer period. This can be useful for legal or compliance purposes, as some industries require retaining email communications for a specific time frame. Backing up your email ensures you have access to historical records when needed.
  • Easy Migration: When upgrading to a new computer or migrating to a different email client, a backup simplifies the process. You can easily transfer your email data, including messages, contacts, and settings, to the new system or application without losing any important information.
  • Flexibility and Accessibility: With a backup, you have the flexibility to access your Outlook email data from different devices or platforms. Whether you need to retrieve an old email from a different computer or access your email on a mobile device, having a backup ensures you can access your data whenever and wherever you need it.

Understanding the benefits of backing up Outlook email, let's next see how to backup Outlook data using professional Outlook backup software.

Backup Outlook to Protect Your Data

To ensure the safety and accessibility of your valuable email messages, it is highly recommended to create backups of your Outlook emails. By making copies of your email data, you can protect against accidental deletion or corruption. AOMEI Backupper Professional, the top Outlook backup software, offers a range of features to assist you in this process.

✌Outlook Backup Functionality: It includes an Outlook backup feature that allows you to securely back up various data, including emails, attachments, calendar entries, contacts, and more.
✌Automated Backup: With the scheduled backup feature, it enables you to automate the Outlook email backup process. You can choose the desired frequency, such as daily, weekly, monthly, or any other suitable interval, ensuring regular and consistent backups.
✌Flexible Storage Options: It offers versatile storage options for your Outlook email backups. You can choose to backup Outlook emails to an external hard drive, USB drive, network or NAS device, cloud drive, or any other preferred storage location, granting you flexibility and convenience.

By utilizing AOMEI Backupper Professional, you can safeguard your Outlook emails effectively, ensuring that you always have complete and secure access to your valuable data.

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Step 1. Start by opening Outlook and ensuring that you are logged in with the account that contains the emails you wish to back up.

Step 2. Next, launch AOMEI Backupper Professional and navigate to the Backup section. Look for the option specifically labeled Outlook Backup and click on it.

Outlook Backup

Step 3. Within its interface, locate and click on the Add Outlook data button. This will prompt a selection window where you can choose the account that contains the email messages you wish to back up. Once you have made your selection, click OK to proceed.

Add Outlook Data

Step 4. Choose a location (local, network, NAS, or cloud) to save your Outlook emails.

Select Destination

Step 5. Set up an automatic backup schedule for your Outlook emails by enabling options like Daily, Weekly, Monthly, and USB plug in or Event triggers. Once configured, click Start Backup to initiate the automated backup process.

Schedule Backup

Important information:
◉Scheduled backups are set to use Incremental backup by default, which only backs up changed files. However, you can switch to Differential Backup if desired.
◉To manage full backup disks, enable the automatic backup cleanup method in the Backup Scheme. This feature will delete old backup images based on the selected method.


This article provides detailed graphic tutorials to teach you how to save an email template in Outlook and recommends one of the best Outlook backup software- AOMEI Backupper to protect your data.

Furthermore, you can backup various items such as attachments, calendars, and contacts in Outlook, along with any other data you wish to backup. Besides external hard drives, you have the option to backup Outlook to multiple locations and select different backup methods based on your requirements. To explore additional features and ensure comprehensive data security, download this software.

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!