How to Backup Hotmail Emails in Outlook (Top 3 Ways)

This article lists three methods in detail to show you how to backup Hotmail emails in Outlook. You can choose any one of them according to your needs.


By Miya Updated on September 11, 2023

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Why Need to Backup Hotmail Emails in Outlook?

If you have a Hotmail account, you can access it directly through or the Outlook desktop application. Now, I will explain the process of backing up your Hotmail emails to the Outlook desktop application. However, before delving into that, let's first discuss why users find it necessary to create a backup of their Hotmail account.

There are several factors that motivate users to back up their Hotmail emails in Outlook. Below, we have outlined some of these reasons:

  • Users are concerned about potential data loss from Hotmail web-mail clients.
  • They want to back up Hotmail emails to a more secure platform, such as a hard drive, with reduced risks of email hacking and security breaches.
  • Hotmail backup becomes necessary when exporting Hotmail emails to a PST file.
  • Users prefer using a desktop-based email client to manage their Hotmail account.

As a result of these factors, users take proactive measures to safeguard their Hotmail emails by backing them up to the MS Outlook desktop application. Next, we will show you how to back up Hotmail emails in Outlook.

How to Backup Hotmail Emails in Outlook - 3 Ways

In this section, we will provide three methods to teach you how to back up Hotmail emails in Outlook.

Way 1. Save Hotmail ( Email Message as EML

Step 1. Access through your web browser. Proceed to sign in using your Microsoft Account credentials.

Access Outlook


Step 2. Select the Inbox folder and open the email you wish to back up to Outlook.

Step 3. Open the desired email and select More options located in the top-right corner. From the dropdown menu, choose View > View Message Source.

Choose View


Step 4. Press CTRL+A to select all the content, then press CTRL+C to copy it. Switch to your Desktop screen, right-click, and select New > Notepad to open Notepad. Then press CTRL+V to paste the content.

Step 5. In Notepad, go to the File menu and choose Save.

Choose Save


Step 6. Provide a desired name for the file and add the suffix .eml(e.g., name.eml) to backup the Hotmail email for Outlook. Click Save to save the file.

The EML file can now be viewed in your Outlook desktop application. These steps can be followed to back up Hotmail emails in Outlook. If you encounter any issues, you may consider the next solution to solve your problem how to back up Hotmai emails to hard drive.

Way 2. Adding Hotmail Account to Outlook Desktop Application

Step 1. Launch the Outlook desktop application. Navigate to the File menu and select Info. Click on the Add Account option and log in using your Hotmail ID and Password.

Click Add Account


Step 2. To apply the changes, simply restart the Outlook desktop application.

Restart Outlook


Step 3. After restarting, find your Hotmail account in the left panel of the Outlook desktop application. You can also easily transfer your Hotmail emails by dragging and dropping them to another account connected to Outlook.

This method allows you to back up your Hotmail emails in Outlook and provides direct access to your Hotmail account within the desktop application.

While the provided methods may appear straightforward, they do have their drawbacks, which are outlined below:
♪ Non-technical users may struggle to follow the described methods.
♪ Attachments within the emails are not included in the backup process.
♪ In case of unresponsive Outlook servers, backing up Hotmail emails in Outlook is not possible.
♪ Users can only back up one file at a time.

To overcome these disadvantages and ensure data integrity, it is recommended to utilize a Hotmail backup tool that can seamlessly back up emails in Outlook without any data loss.

Way 3. Backup Hotmail Emails in Outlook via Professional Software

Are you searching for a convenient way to back up your Hotmail emails in Outlook? Although Hotmail does not provide a built-in feature for this, worry not! We have discovered the perfect solution: AOMEI Backupper Professional. This outstanding Hotmail backup software will come to your rescue. With this reliable tool, you can effortlessly safeguard your Hotmail emails by creating a local copy.

But there's more! This user-friendly software offers a range of powerful utilities:

  • It supports not only Hotmail but also other popular services like Gmail, Outlook Mail, and Yahoo! Mail.
  • Choose your preferred backup destination: such as backup emails to external hard drive, NAS, network location, or cloud client.
  • Schedule backups effortlessly with options for daily, weekly, monthly, and event triggers, or USB plug in.
  • Intelligent backup modes, such as incremental and differential backup, save both time and storage space.

Ready to give it a try? Download this dependable email backup software for your PC. The Pro version is compatible with Windows 11/10/8.1/8/7/XP/Vista. If you are a server user, consider AOMEI Backupper Server. Back up your emails with confidence and enjoy peace of mind with robust data protection.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

After successfully adding your Hotmail email account to Outlook, you can effortlessly back up your Hotmail account messages using AOMEI Backupper. Just follow these straightforward steps:

Step 1.Launch the AOMEI Backupper software. Click on the Backup option in the menu. Then, select Outlook Backup to initiate the backup process.

Outlook Backup

Step 2. In the second step, begin by selecting Add Outlook Data to initiate the process. Next, choose the Hotmail messages you wish to save from Outlook. Once you have made your selection, simply click on OK to confirm and proceed.

Add Gmail

Step 3. Click on the second box and select from the available options. You can choose to save the backup to a local path on your device, add a network or NAS location, or select a cloud drive as your desired storage destination.

Select Backup Destination

Step 4. Ensure that you have selected all the desired Hotmail message folders to be included in the backup. Once you have confirmed your selections, click on the Start Backup button to initiate the process of backing up your Hotmail emails.

Start Backup


This article lists three methods in detail to show you how to backup Hotmail emails in Outlook in 3 ways. You can choose any one of them according to your needs. If you prefer a simple and comprehensive backup solution, you can choose the last one and use professional email backup software- AOMEI Backupper Pro.

This program can not only backup Hotmail emails but also backup all Gmail emails. Why don't you download one today and give it a try?

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!