[2 Ways] Import PST to Gmail with/without Outlook

Are you looking to perform Gmail import from PST? Read this post to learn how to import PST to Gmail with or without Outlook easily.


By Jonna Updated on August 4, 2023

Share this: instagram reddit

Can I Import a PST File into Gmail?


I have a client that has a huge amount of mail in PST files. He has a regular Gmail account that I need to move these PST files to. How can I perform Gmail import from PST files? Do you guys have any ideas?

In today's world, numerous individuals from various fields, such as businesspersons, doctors, students, and professionals, heavily rely on Gmail as their primary email platform. With over 1.8 billion users worldwide, Gmail has become the most widely used email service. As the popularity of Gmail continues to grow, an increasing number of users are now seeking to migrate their email data to this platform. For instance, there's a significant demand for importing PST files into Gmail.

If you are looking for how to do PST file import to Gmail, you have landed in the right place. This article will explain the step-by-step process of importing PST to Gmail free, so you can access all your crucial emails and contacts from anywhere, at any time.

Gmail Import from PST

Why Import PST into Gmail?

Importing PST files to Gmail offers several compelling benefits. Here are some of the key reasons:

  • PST files can not only take up a lot of storage disk space but also risk loss from hard drive failure. By creating Gmail import from PST files, you can free up disk space and protect data from loss.
  • Gmail operates on a cloud-based system, providing access to your imported Outlook PST emails and contacts through mobile and web applications on any device you use.
  • Gmail incorporates effective spam filtering and seamless integration with other Google apps, like Google Drive and Google Calendar, improving your email productivity after importing PST.
  • Gmail ensures security through its two-step verification process and automatic encryption of emails in transit using TLS, providing an added layer of protection for your communications.

However, the pivotal initial step in importing contacts, emails, and other data from PST to Gmail is to ensure that you have exported the PST file from Outlook. If you don’t know how to do it, please check out this post on how to export entire Outlook Mailbox to PST file.

How to Import PST to Gmail in 2 Simple Methods

In this section, we will explore two methods to do Gmail import from PST. The first method involves utilizing Outlook installation, while the second method relies on Google Workspace Migration for Microsoft Outlook (GWMMO) and does not require Outlook. Below, you'll find the detailed step-by-step instructions for each approach:

Way 1. Gmail Import from PST with Outlook

To import a PST file into Gmail, you can connect the two email clients. That is to enable IMAP configuration in Gmail and adding an account in Outlook. Then, you can transfer Outlook PST files to Gmail. Here is how to import Outlook PST file to Gmail:

Step 1. Log in to your Gmail account and click on the settings icon.

Step 2. Select See all settings from the dropdown menu, and forward to the Forwarding and POP/IMAP tab.

Forwarding and Pop Imap

Step 3. Tap the Enable IMAP option. Then, click on Save Changes. When IMAP access displays Status: IMAP is enabled, you can turn to connect Gmail with Outlook.

Enable Imap

Step 4. Launch Microsoft Outlook and click on the File tab. From the Info screen, click on Add Account.

Add Account

Step 5. Enter your Gmail account credentials in the provided fields, and click Connect to establish a connection between Outlook and Gmail.

Add Account Outlook

Step 6. When your Gmail account is added to Outlook successfully, emails received in Outlook will automatically appear in Gmail. When accessing Gmail on your phone, the emails or folders will appear in the same location as in Outlook. Meanwhile, data can now be seamlessly transferred from Gmail to Outlook.

Way 2. Gmail Import from PST without Outlook

As you can see, importing PST files to Gmail using Outlook is complicated. How do I import PST files to Gmail without Outlook? That can be done using the Google Workspace Migration for Microsoft Outlook (GWMMO) tool.

GWMMO enables Microsoft Outlook users to migrate their mail, calendar events, and personal contacts from a Microsoft Exchange account or PST file to a Google Workspace account. Follow the steps below to know how to import PST file into Gmail without Outlook:

Step 1. Start by downloading the GWMMO tool from the official source.

Step 2. Once the tool is downloaded, launch it on your computer. Input your Gmail account ID and click Continue.

Sign In

Step 3. Click Allow to grant the GWMMO tool access for the migration process.

Step 4. From the drop-down menu, choose the PST file you wish to import into Gmail. Click the Next button to proceed.

Select PST File

Step 5. Customize the migration procedure according to your preferences and requirements. Then, click the Migrate button to import from PST to Gmail.

Migration Settings

Step 6. After the migration is completed, log in to the Gmail account, and verify if there is a PST for Gmail.pst file.

Best Approach to Backup Gmail for Data Protection

Importing PST files to Gmail does not mean that your emails are complete safe, because Gmail data is suffering from malware attacks, accidental and intentional user deletions, service downtimes, and other risks. Therefore, creating regular Gmail backup is necessary.

AOMEI Backupper Professional is robust email backup software that provides efficient and automated solutions for safeguarding your Gmail data, including emails with attachments, contacts, calendars, etc.

Email Backup: Its Email Backup function enables you to backup the entire Gmail mailbox or choose specific folders for backup, ensuring comprehensive data protection.
Multi-platform Support: In addition to Gmail, the software supports taking backups of Zoho Mail, Outlook, Yahoo Mail, Hotmail, iCloud Mail, Exchange, and various mail platforms.
Flexible Storage Options: You can save email backups in various storage locations, such as internal and external disks, USB drives, NAS devices, network locations, and cloud drives.
Auto Backups: This software allows you to schedule automatic backups for emails with a range of options including Daily, Weekly, Monthly, Event triggers, or USB plug in.

Click on the button below to download and install this powerful backup software on your computer. Then have a try!

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Click Backup and Email Backup on this software.

Email Backup

Step 2. Click on Add Email data and select the Gmail account with the mail folders you want to backup. Then click OK.

Add Multiple Mailboxes

Step 3. Choose a suitable destination to save all your Gmail emails and other data. You can opt for a local path, a network or NAS location, or a cloud drive as your backup location.

Select Destination Path

Step 4. (Optional) To enable scheduled backups, click Schedule Backup and choose from Daily, Weekly, Monthly, Event triggers, or USB plug in schedule options.

Schedule Settings General

Step 5. Confirm you have selected the wanted folder and click Start Backup to backup Gmail emails and other items easily.

Start Backup

Final Words

In this blog post, we have explored two effective methods to perform Gmail import from PST files, offering users flexibility based on their preferences and requirements. Whether you have Outlook or not, you can find a suitable approach to transfer your PST data to Gmail seamlessly.

Moreover, we highlighted the importance of safeguarding your Gmail data to prevent any potential loss. Professional backup software like AOMEI Backupper can be a valuable tool in ensuring the security and continuity of your important Gmail emails and other data. Plus, you can use it to backup Outlook PST files automatically.

Jonna · Editor
Jonna joined AOMEI in 2021 and has become a professional in the areas of computer backup and restoration, disk cloning, file synchronization, etc. She maintains a keen eye for the latest technology trends, ensuring that the information provided is always in step with industry developments.