Solved | How to Backup Gmail Emails to PST

From this page, you can learn how to backup Gmail to PST. But be aware of that PST file is easy to corrupt, thus you can try to backup Gmail emails with a better solution.


By Miya Updated on July 12, 2023

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Overview of backing up Gmail emails to PST

Backing up Gmail email messages is crucial for maintaining data security and preventing data loss, as it allows users to restore potentially deleted or lost email content and work with them for a longer period.

In this blog, we will introduce one way to backup Gmail to PST, as PST files are used to store local copies of email messages, calendar events, and other items from Outlook mailbox, making it essential to take the backup of data into a local drive, regardless of whether you use Gmail, Zoho Mail, Outlook, or other email services.

Backup Gmail to Pst

Why need to backup Gmail emails to PST? 

While Gmail offers built-in solutions to backup mailbox emails and secures important email communication, such as Google Takeout and Print option, small businesses and organizations using Gmail may want to switch to Outlook, prompting users to export Gmail emails to PST format due to additional advantages, such as:

  • Storing Outlook mailbox items and other synchronized user account data.
  • Using as a backup copy.
  • Secure access through Outlook with password protection.
  • Large storage size of 50 gigabytes.
  • The ability to store all mailbox items, including email messages, contacts, calendars, tasks, and journals.

 How to backup Gmail to PST

There is a common method to backup Gmail emails to PST file - manually exporting Gmail emails to PST, which can be time-consuming. And if you want to backup entire Gmail emails without PST file, AOMEI Backupper Professional is efficient and user-friendly for you.

MS Outlook has several built-in options for locally syncing and backing up folder data, which we will be utilizing in this method. So following these steps correctly to learn how to backup Gmail to PST file:

Step 1. Open the Outlook application and navigate to the File tab. Next, select the Add Account button.

Add Account

Step 2. Enter your Gmail account email address and then select the Connect button.

Enter Your Gmail Account

Step 3. Once the configuration is successful, select the Open & Export option from the File menu. Then, choose Import/Export Option.

Guide: How to Recover Deleted PST File Quickly and Easily

Step 4. Choose Export to a file and proceed by selecting the Next button.

Export to a File

Step 5. Choose Outlook Data File (.pst) and continue by clicking the Next button.

PST File

Step 6. Select the relevant account and proceed by clicking on the Next button.

Select Folder

Step 7. Choose the output path and complete the process by clicking on the Finish button to complete the process of exporting Gmail to PST.

Save as

Congratulations! You have successfully know how to export Gmail emails to PST using this method. However, it is important to note that this method requires technical knowledge to configure your Gmail account with Outlook and does not allow for selective backup of specific emails to a PST file. It also has the following limitations:

  • The potential for errors such as the Outlook error 0X800CCC0E during IMAP Configuration
  • The possibility of data loss or damage to email attachments
  • The lengthy and time-consuming process
  • Inability to work if the import/export option is greyed out in Outlook
  • Lack of an email filter option to convert specific emails

Better Way to Backup Gmail Emails Automatically

To mitigate the limitations of exporting Gmail to Outlook PST with exporting files, you can use this best backup software to backup and restore your Gmail emails, and you can also use it to backup your Gmail emails regularly to another email account or computer in the event of any issues.

AOMEI Backupper Professional is a highly regarded email backup software specifically designed for Windows 11/10/8.1/8/7/XP/Vista, offering robust features for safeguarding your Gmail emails data in every aspect.
It enables you to backup all mailbox items, including emails, attachments, calendars, contacts, etc., to various locations like external hard drives, USB drives, network or NAS devices, cloud drives, etc., at daily, weekly, monthly intervals, and more.

By downloading and installing this powerful backup software, you can begin to backup your entire Gmail emails by following the step-by-step instructions provided.

Download Free TrialWin11/10/8.1/8/7/XP
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Step 1. Open Outlook and log in to the account that contains the Gmail emails you wish to backup. Then, launch AOMEI Backupper Professional and select Backup followed by Outlook Backup.

Outlook Backup

Step 2. Click on Add Outlook data and choose the Gmail emails that you wish to backup, followed by selecting OK.

Add Outlook Data

Step 3. Select the second box to choose a destination to save your Outlook mailbox data. You can choose to backup Gmail to hard drive (local or external), network or NAS location, or cloud drive.

Select Destination Path

Step 4. You can enable automated backup tasks in Schedule Backup by selecting intervals such as Daily, Weekly, Monthly, Event triggers or USB plug in, and then click on Start Backup to complete the process.

Schedule Backup

In addition to the steps outlined above, AOMEI Backupper Professional offers additional features to enhance your email backup experience:

  • By default, the software utilizes an incremental backup method that only backs up changed data. And you can switch to a Differential Backup method based on your needs.
  • To reduce the consumption of backup time and space, you can activate the automatic old backup cleanup method in the Backup Scheme.


With the steps outlined above, you can easily backup Gmail to PST in Microsoft Outlook. But it is important to note that PST files are susceptible to corruption and fragility. Therefore, it is advisable to use professional email backup software such as AOMEI Backupper Professional to effortlessly backup your Gmail emails.

Furthermore, AOMEI Backupper is a top-tier data migration tool that enables you to transfer data from Windows 8.1 to Windows 11 easily and quickly. Do not hesitate to give it a try!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!