Backup Outlook Files on Windows 10 Easily – No Data Loss

Don’t know how to backup Outlook files on Windows 10? You can master the easiest way here to protect your data automatically.


By Clytze Updated on April 13, 2023

Share this: instagram reddit

Need to perform Windows 10 Outlook backup

When it comes to backing up important data on your Windows 10 computer, one of the most important things to consider is your Outlook files. Outlook is a popular email client that is used by millions of people around the world to manage their emails, contacts, and calendars. However, if you don't have a backup of your Outlook files, you could lose all of that important data in the event of a hardware failure or system crash.

Thus, in this article, we'll take a look at how to backup Outlook files on Windows 10, including the different methods you can use and the best practice for keeping your data safe. Thus, when you encounter unforeseen issues, you are able to restore Outlook emails from backup easily. Here we go.

What is the best way to backup Outlook files on Windows 10?

✍ Method 1: Drag and drop the Outlook files to PC

If there are only a few files in your Outlook account that need to be backed up, then the simplest drag and drop is the best method for you. You just need to drag and drop the files that need to be backed up to your designated storage location.

Outlook File Explorer

👎 Cons: This method is not suitable for situations where a large number of files need to be backed up, which may mess up the files and cause data loss.

✍ Method 2: Use the built-in Export feature in Outlook

One of the easiest ways to backup your Outlook files on Windows 10 is to use the built-in Export feature in Outlook. This tool can export Outlook files to PST files and you can save it to other locations after you find where are Outlook files stored on Windows 10. But it has some disadvantages.


👎 Cons:

  • The export tool requires a lot of manual configuration and using this method is time-consuming that you cannot select multiple folders in Outlook at one time. To make it, you need to repeat the entire steps multiple.
  • The export tool may result in the loss of important metadata such as read/unread status, categories and flags.
  • Moreover, the PST files are prone to be corrupted.

✍ Method 3: Use a third-party Outlook backup software

If you want a more comprehensive backup solution for your Outlook files, you can use a third-party backup tool. There are many different options available, here I will introduce you the most popular and reliable one called AOMEI Backupper Professional.

With it, you can directly backup Outlook files with just a few clicks or you can backup Outlook PST on Windows 10 due to its vulnerability. To learn more about this powerful Outlook backup software, just move on to the next part and I will show you in detail.

Enable Windows 10 backup Outlook with best Outlook backup tool

As you know according to the last part, the best Outlook backup software AOMEI Backupper is the best choice for you. You can enjoy its following powerful features to accomplish your backup tasks.

multiple backup locations: It offers you the Outlook Backup feature to backup any data on it, such as emails, contacts, attachments, calendars, etc. to external hard drive, USB drive, network or NAS devices, cloud drive, etc.
☪ Schedule backup: It is able to run Outlook email and contact backup automatically with the Schedule Backup feature. By default, it will backup only changed files in a scheduled task.
☪ 3 backup methods: It offers you 3 backup methods full/incremental/differential backup, you can choose any one of them according to your own needs and also improve the backup efficiency.
System compatibility: It supports multiple Windows PC including Windows 11, 10, 8.1, 8, 7, XP, Vista, etc. If you are Windows Server users, try AOMEI Backupper Server.

Download this powerful Outlook backup software on your PC to have a try.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1. Open Outlook, and make sure you log in with the account containing files you want to backup.

Step 2. Launch AOMEI Backupper Professional and click Backup > Outlook Backup.

Outlook Backup

Step 3. Click Add Outlook data and select the Outlook files like emails, calendar, attachments, etc. you want to backup. Then click OK. You can select multiple folders at once here.

Add Outlook Data

Step 4. Click the second box to select a local path, add network or NAS location, or cloud drive to store your Outlook files.

Select Backup Destination

Step 5. Enable DailyWeeklyMonthly or Event triggers to schedule backup the chosen files and then click Start Backup. You need to select Add the schedule and start backup now to immediately begin the automatic backup process.

Schedule Backup

To sum up

To backup Outlook files on Windows 10 is an important step in protecting your data and ensuring that you don't lose any important emails, contacts, or calendar events. Whether you choose to use the built-in Export feature in Outlook, or a third-party backup tool such as AOMEI Backupper. By doing so, you can have peace of mind knowing that your data is always protected, no matter what happens.

With the all-in-one data protection tool AOMEI Backupper, you can perform more actions to protect your data. For example, fix Windows 11 SSD slow issue, backup Windows 10/11 OS, enable Windows 11 sync folders, etc.

Clytze · Editor
Clytze, an editor at AOMEI Technology, is passionate about safeguarding your digital world. She dedicates her expertise to empower users like you in data security and recovery. She firmly believes that everyone should have the tools and knowledge to protect their digital assets through computer backup, seamless disk cloning, and efficient file synchronization. Clytze is your trusted guide on the journey to data safety.