Auto Save Outlook Emails to Hard Drive: Expert Methods

Discover hassle-free methods to auto save Outlook emails to your hard drive effortlessly. Explore expert-recommended techniques for seamless email backup and ensure your important data is securely stored.


By Sebastian Updated on April 10, 2024

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In the digital age, emails play a crucial role in both personal and professional communication. However, the risk of losing or damaging important emails is ever-present. To safeguard against such mishaps, it's essential to automatically save Outlook emails to your computer's hard drive. This ensures that you have a reliable backup of your emails, providing peace of mind and security. In this comprehensive guide, we'll walk you through the process step by step, making it easy to protect your valuable email correspondence.

Why Need to Auto Save Outlook Emails to a Hard Drive

Whether it's exchanging important documents, scheduling meetings, or staying in touch with colleagues and clients, email correspondence is integral to daily operations. However, relying solely on the cloud or email servers to store these critical messages can pose risks. Server failures, accidental deletions, or security breachescould result in the loss of valuable data. To mitigate these risks and ensure the safety and accessibility of important emails, it's crucial to implement an auto-save mechanism that regularly backs up Outlook emails to your computer's hard drive.

Importance of Outlook Email Auto Backup

Microsoft Exchange Server

Data Security: Storing emails locally provides an additional layer of security against cyber threats and unauthorized access. By saving emails to your hard drive, you reduce the risk of data breaches and ensure sensitive information remains protected.
Backup Redundancy: Relying solely on email servers for data storage leaves you vulnerable to server outages or failures. Auto-saving emails to your hard drive create redundancy, ensuring that even if server issues occur, you have a backup copy readily available.
Offline Access: Accessing emails stored on your hard drive allows you to work offline, which is particularly useful when traveling or in areas with limited internet connectivity. Having local copies ensures uninterrupted access to critical information.
Compliance and Legal Requirements: Many industries are subject to regulatory compliance standards that mandate the retention and secure storage of electronic communications. Auto-saving emails to a hard drive help meet these requirements and facilitate compliance with industry regulations.

By understanding the importance of auto-saving emails to your hard drive, you're taking proactive steps to safeguard your valuable data against unforeseen circumstances. In the following sections, we'll explore various methods to automatically save Outlook emails, providing you with the tools and knowledge necessary to implement a robust email backup system.

Outlook Email Auto Backup Methods

In this section, we offer three approaches to back up your Outlook emails. If you like to be hands-on, we provide step-by-step instructions for manual backup. Alternatively, if you prefer automation, we present you with easy solutions for automatic backup tasks. Whether you enjoy taking control or prefer an auto-backup process, we've got you covered with options that suit your preference!

Method 1: AOMEI Backupper Auto Save Backup to Hard Drive

If you're seeking a reliable method to regularly back up your Outlook emails, consider using a professional backup tool like AOMEI Backup Professional. This tool is specifically designed for email backup and restoration, offering a range of backup services including saving mailbox data for easy restoration as needed.

With its built-in Outlook backup feature, AOMEI Backup Professional provides a secure and comprehensive solution for users with email backup requirements. Simply log in to your Outlook account and use this feature to automate regular backups. You can effortlessly back up all files within your entire Outlook mailbox with just a few clicks. Additionally, it offers various customizable backup solutions such as full, incremental backup, and differential backup, allowing users to select the option that best suits their needs for achieving differential backup of specific content.

✍ AOMEI Backupper presents a user-friendly interface, ensuring effortless data backup in just a few simple steps.
✍ Apart from email backup, it includes system backup, disk backup, file backup, partition backup, and cloud backup, catering to diverse data backup needs.
✍ It boasts compatibility with a wide range of storage devices available in the market, including internal/external hard drives, USB drives, SSDs/HDDs, SD cards, and more.
✍ This versatile backup tool is designed to run seamlessly on all Windows operating systems, ensuring compatibility whether you're using Windows 11, 10, 8, 7, Vista, or XP.

Download AOMEI Backupper now and discover how to automatically back up Outlook emails hassle-free.

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1: Log in to your Outlook account, launch AOMEI Backupper, and navigate to Backup >> Outlook Backup.

Outlook Backup

2: Click on Add Outlook and choose the email account along with the specific mailbox you wish to back up. Then, click OK to confirm.

Add Gmail

3: Choose the destination path where you want to store your Outlook backup PST files.

Select Destination

4: Lastly, set up a scheduled backup by clicking on Schedule Backup and enabling it. Choose the frequency for automatically saving your email backups, whether it's Daily, Weekly, Monthly, or based on Event triggers. Once configured, click on Start Backup to initiate the task.

Schedule Backup

AOMEI Backupper provides a variety of functions, including adjusting backup modes, adding comments, activating email notifications, adding image compression, and splitting backups as necessary.
Additionally, AOMEI Backupper Professional includes the backup scheme feature, which offers three backup modes and four auto-cleanup options, enabling users to effectively organize storage space.

Method 2: Auto Save Backup to Hard Drive with Import/Export Wizard

If you prefer not to use a third-party Outlook backup tool, you can easily back up and store Outlook emails to your hard drive using the Outlook Import/Export Wizard. This tool enables you to convert Outlook emails stored in an OST file to PST file format. Besides emails, it also preserves other Outlook mailbox items like Contacts, Notes, Calendars, Tasks, and Journals in the PST file. Follow the steps below to proceed with the backup.

1. Launch Microsoft Outlook and sign in. Follow File > Open & Export > Import/Export.

2. Continue Export to File > Next > Outlook Data File (.pst) > Next.

Import Export Wizard

3. Opt for the Inbox folder or expand Inbox to select specific folders. Proceed by clicking Next.

4. Click Browse to select the saving hard drive. Continue by clicking Next and then Finish.

Export Outlook Data File

Method 3: ManuallyBackup and Save Outlook Emails

If you're trying to save Outlook messages automatically in either case, we'll have to give you a manual backup of Outlook in PST format. But you don't have to worry too much. Manually exporting your email data to PST format is just as fast and efficient.

Here is how exactly to manually save Outlook Emails to a hard drive:

Step 1. Launch Microsoft Outlook and log in. Next, navigate to the File > Account Settings.

Manually Export Outlook Emails

Step 2. Choose Data Files from the options and locate the precise storage location of Outlook .pst and .ost files on your computer.

Step 3. To access the PST or OST file in Windows Explorer, simply click on Open File Location.

Step 4. If you wish to transfer Outlook .pst/.ost files to an internal or external hard drive, you must follow the specific path to locate the saved files on your PC.

Step 5. Once located, you can proceed to copy the .pst or .ost files and store them on your local drive or external hard drive as a backup.

FAQs on Outlook Email AutoBackup

Q: How often should I run backup tasks for Outlook emails?

A: The frequency of backup tasks depends on your individual needs and preferences. It's advisable to schedule regular backups to prevent data loss.

Q: Can I restore Outlook emails from a backup created with AOMEI Backupper?

A: Yes, AOMEI Backupper allows you to restore Outlook emails from a backup with ease, ensuring data integrity and reliability..

Q: Is AOMEI Backupper free to use?

A: AOMEI Backupper offers both free and paid versions, with the free version providing basic backup functionality.If you want to directly back up your Outlook email to your storage device, AOMEI backup professional is recommended.


In conclusion, automating the process of saving Outlook emails to your hard drive is essential for ensuring data security and peace of mind. By leveraging built-in features like Import/Export Wizard or third-party tools like AOMEI Backupper, you can streamline your email backup process and safeguard critical correspondence. Explore the methods outlined in this article and choose the one that best suits your needs to effectively auto-save Outlook emails to your hard drive. You could also easily backup emails from Outlook Exchange Server using AOMEI Backupper, download, and give it a try now.

Sebastian · Editor
Sebastian, a professional editor at AOMEI, brings personal product experience and a user-focused mindset to solve data protection issues. With valuable technical insights and a dedication to user experience, he simplifies complex concepts and provides reliable solutions. Sebastian's expertise and skills make him an invaluable resource for readers seeking technical guidance.