Full Guide: Outlook 365 Export Emails ( 2 Ways)

Here are 2 reliable ways for you to export Outlook 365 emails. Come and see the simple guide.


By Maggie Updated on September 4, 2023

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Various needs to download all emails from Outlook 365

Nowadays, email has turned into a fundamental instrument for organizations, empowering effective correspondence and work processes. With a stunning number of clients, Gmail and Outlook 365 are generally taken on for business purposes. According to relevant research, a lot of users wonder how Outlook 365 export emails. It occurs for various reasons:

☞Backup Mail: Backup important email messages to local storage in case of accidental data loss.
☞Migrate Mail: Migrate messages from one email account or service to another, such as from Outlook 365 to another email service provider.
☞Share Mail: Export and share specific messages or folders with others so they can view or work with them.

How to download all emails from Outlook 365

Outlook email can be exported manually to a hard drive or other location. Backup Outlook emails with attachments using the built-in import/export wizard. It will export your Outlook data in the PST format, which you can then restore if necessary. Follow the below steps toward figuring out how to export emails in Outlook.

Step 1. Please launch the MS Outlook desktop application. And then sign in to your Outlook account.

Step 2. Navigate to File > Open&Export > Import/Export.

Import Export

Step 3. Select Export to a file, and then select Next.

Export to a File

Step 4. Select Outlook Data File (.pst), and select Next.

Outlook Data File

Step 5. Select the mail folder you want to back up (also tick the box before Include subfolder) and select Next.

Select Folders

Step 6. Choose a location and you can backup Outlook emails to hard drive by choosing Browse..., Then name your backup file, and then select Finish.

Save PST Files

Now you have successfully exported your emails to a hard drive. This method is applicable to export mailbox to PST Office 365 as well.

An easy way to backup Outlook emails (full guide)

You can also try professional email backup software----AOMEI Backuppr Professional, which was created to make it simple and quick to back up your Outlook data. It is suitable for a variety of Windows PC (Windows 11/10/8.1/8/7/XP/Vista) operating systems. If you are a Server user, please try AOMEI Backupper Server. Besides, it offers a few benefits over the underlying reinforcement device.

▶AOMEI Backupper supports various backup devices, such as backup Outlook emails to external hard drives, local disks, USB flash drives, and NAS devices, enabling flexibility in choosing your preferred backup destination.
▶It offers you 3 backup methods full/ incremental/differential backup, you can choose any one of them according to your own needs and also improve the backup efficiency.
▶It can create auto backups with its Schedule Backup feature. You can customize your email backup needs in different modes like Daily, Weekly, Monthly, Event triggers, or USB plug-in. Furthermore, you can schedule tasks to wake your computer at specific times for backup purposes.

Please download this software via the below link.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Please add your Microsoft 365 email account to Outlook.

Step 2. Launch the program and click on Backup> Outlook Backup.

Outlook Backup

Step 3. To get started, click on Add Outlook Data and choose the specific data you wish to save in Outlook 365. Once you've made your selection, simply click OK to proceed.

Add Outlook Data

Step 4. To choose a storage location for saving your Outlook emails and other items, click on the second box. From there, you can select a local path on your device, add a network or NAS location, or even integrate a cloud drive as your preferred storage destination.

Select Backup Destination

Step 5. To initiate the backup process, simply click on the Start Backup button. This will back up Outlook 365 emails.


The fundamental motivation behind executing Outlook 365 export email is to add another security layer to your valuable email information to prevent email data loss. Using the best email backup software, AOMEI Backupper is a simpler and more adaptable method for backing up Outlook 365. This product is strong and creative to convey email reinforcement enhancement, its easy-to-use interface empowers even non-technical users can deal with it easily. Download AOMEI Backupper now and give it a shot if you're fed up with the complicated export and import process!

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.