How to Backup All Outlook 365 Emails - The Easiest Way

By reading this article, you can know how to backup all emails in Outlook 365 using professional backup software AOMEI Backupper Pro.


By Miya Updated on August 30, 2023

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User Case: Can I Backup All My Outlook Emails?

“Hey folks, I'm looking for some advice! I want to back up all my emails in Outlook 365. Any suggestions on the best way to do it? I'm using a Windows 10 laptop and the latest version of Outlook. I've heard about different backup methods, but I'm not sure which one is the most reliable. Any recommendations or step-by-step instructions would be greatly appreciated! Thanks in advance!”

If you are looking for the easiest way to back up all Outlook 365 emails, then you have come to the right place! This article will show you why need to back up all Office 365 emails, and how to do it using a professional backup software that can easily back up all your Outlook 365 emails in just a few steps.

Why Need to Backup All Outlook 365 Emails?

Backing up all your Outlook 365 emails is essential for a few reasons. Firstly, it acts as an insurance policy against accidental deletion, data corruption, or even cyber threats. If something goes wrong, having a backup ensures you can recover those important emails without any worries. Secondly, it helps with seamless email migration to a new device or email client.

Lastly, it provides peace of mind, knowing that your valuable emails are safe and can be accessed even if something unexpected happens. So, it's always a good idea to have a reliable backup of your Outlook 365 emails!

How to Backup All Outlook 365 Emails with the Easiest Way

For allOutlook365emailsbackup, consider utilizing the reliable third-party software, AOMEI Backupper Professional. This software offers comprehensive Outlook 365 backup solutions with the following features:

It allows you to back up Outlook 365 data, including emails, contacts, notes, calendars, and tasks.

★AOMEI Backupper supports various backup devices, such as backup Outlook emails to external hard drives, local disks, USB flash drives, and NAS devices, enabling flexibility in choosing your preferred backup destination.
★The Schedule Backup feature enables you to set up automatic email data backups according to your desired schedule.
★You have the option to perform incremental or differential backups, reducing backup time and the size of the backup image.

To backup all emails from Outlook 365 using AOMEI Backupper after adding your Microsoft 365 email account to Outlook, follow these steps:

Step 1. Download and install AOMEI Backupper on your PC.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 2. Launch the program and click on Backup> Outlook Backup.

Outlook Backup

Step 3. To get started, click on Add Outlook Data and choose the specific data you wish to preserve in Outlook 365. Once you've made your selection, simply click OK to proceed.

Add Gmail

Step 4. To choose a storage location for saving your Outlook emails and other items, click on the second box. From there, you can select a local path on your device, add a network or NAS location, or even integrate a cloud drive as your preferred storage destination.

Select Backup Destination

Step 5. To initiate the backup process, simply click on the Start Backup button. This will back up Outlook 365 emails.

Start Backup

FAQs About Backup All Outlook 365 Emails

Q: How can I back up all my Outlook 365 emails using native tools?

A: Outlook 365 does not provide a built-in feature for backing up all emails. However, you can use third-party software like AOMEI Backupper Professional to easily back up your Outlook 365 emails and other data. It offers comprehensive backup solutions, including emails, contacts, calendars, notes, and tasks, ensuring the safety of your valuable information.

Q: Can I use AOMEI Backupper Professional to back up my Outlook 365 emails on a Mac?

A: Unfortunately, AOMEI Backupper Professional is designed for Windows operating systems and does not support Mac. However, you can explore alternative backup solutions specifically designed for Mac, such as Time Machine or third-party backup software compatible with Mac OS.

Q: How can I back up all my Outlook 365 emails without using third-party software?

A: Outlook 365 does not have a built-in feature for backing up all emails. However, you can manually export your Outlook 365 data to create backups. To do this, open Outlook 365, go to the File tab, select Open & Export, and choose Import/Export. From there, follow the prompts to export your emails to a PST file, which can serve as a backup of your Outlook 365 emails.

Q: Can I restore individual emails from my Outlook 365 backup?

A: Yes, if you have created backups of your Outlook 365 emails, you can restore individual emails from those backups. To do this, you would need to import the PST file or the saved individual email files back into Outlook 365. Once imported, you can access and restore specific emails as needed.


Discover the top-notch solutions for backing up your Outlook 365 with ease. These exceptional tools are designed to ensure compatibility with various Outlook versions, including the latest Outlook 2019. With these tools, you have the flexibility to selectively back up specific properties from Outlook, rather than the entire PST file.

However, the advantages of AOMEI Backupper extend beyond Outlook backups. In addition to being a reliable Outlook backup and migration tool, it also serves as robust disk cloning software. When you embark on a hard drive upgrade or replacement, AOMEI Backupper empowers you to effortlessly transfer data from your old hard drive to the new one. Don't miss out on experiencing its remarkable capabilities—give it a try today!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!