Fast | Easy: How to Transfer Everything from Hotmail to Gmail

This article provides you with how to transfer Hotmail to Gmail quickly and securely, and recommends a good email backup software. Please continue to read down to get the tips!


By Miya Updated on July 28, 2023

Share this: instagram reddit

User case: How to switch from Hotmail to Gmail

"Hey guys, I'm trying to switch from Hotmail to Gmail on my laptop running Windows 10. Can anyone walk me through the steps on how to transfer my emails from Hotmail to Gmail? I'm not really tech-savvy, so I could use some help. Thanks in advance!"

Whether your Hotmail account is flooded with spam or inaccessible for other reasons, switching to Gmail can greatly enhance your internet experience. With Gmail, you can easily sync your information on various websites, create a Google+ account, and enjoy other benefits. Regardless of the reason for your switch, we will guide you through the process and show you why and how to transfer Hotmail to Gmail.

How to Transfer Hotmail to Gmail

Why do you need to transfer Hotmail to Gmail?

There are several reasons why you may want to transfer your Hotmail account to Gmail. Some common reasons include:

  • Better spam filtering: Gmail's advanced spam filters are highly effective at keeping unwanted emails out of your inbox.
  • Integration with other Google services: Gmail is integrated with other Google services, such as Google Drive and Google Calendar, which makes it easy to access and share files and collaborate with others.
  • User-friendly interface: Gmail has a simple and intuitive user interface that is easy to navigate and use.
  • Mobile accessibility: Gmail is accessible on mobile devices, allowing you to access your emails and other data on the go.

After understanding the reasons, let's take a look at how to transfer Hotmail to Gmail next!

How to transfer everything from Hotmail to Gmail

In this section, we will teach you how to migrate everything from Hotmail to Gmail step by step.

Step 1. Open Gmail and click on the gear icon located next to your avatar on the right-hand side. From the drop-down menu, select Settings.

Select Settings

Step 2. Select Accounts and Import from the menu across the top of the Settings window to access the related settings.

Select Accounts and Import

Step 3. To import your mail and contacts, navigate to the Import mail and contacts option in the second column of the Accounts and Import window and click on it.

Choose Import Mail and Contacts

Step 4. In the Step 1: Sign into your other email account window, enter the email address associated with your Hotmail account. And click Continue.

Enter the Email Address

Step 5. Enter the password linked to your Hotmail account in the subsequent window.

Enter the Password

Step 6. Select your preferred import options for transferring your data from Hotmail to Gmail. You can choose to import only your emails, emails and contacts, or opt for additional options. Once you've selected your desired options, click on Start import to initiate the transfer process.

Click on Start Import

Please be patient as the import process can take some time, particularly if you have a large number of emails and contacts to transfer. Once the process is complete, you're all set. Congratulations, you now possess the knowledge of how to migrate Hotmail to Gmail. Give it a try! Next, we will take a look at how to backup Hotmail to avoid data loss caused by improper operation.

Backup Hotmail messages to prevent data loss

To safeguard your Hotmail data against potential errors or loss, it's crucial to create backups of your contacts and other important data, such as emails. AOMEI Backupper Professional offers a comprehensive solution for backing up your Hotmail data:

✓ With this software, you can easily back up all your Hotmail data, from emails and contacts to notes, calendars, and tasks.
✓ You can choose from a range of devices as backup locations, including external hard drives, USB flash drives, local disks, and NAS devices.
✓ The Schedule Backup feature allows you to set up automated backups on a daily, weekly, monthly, event triggers or USB plug in mode.
✓ It is compatible with various versions of Windows, including Windows 11, 10, 8.1, 8, 7, Vista, and XP, as well as Outlook for Microsoft 365 and Gmail, Outlook mail, Yahoo! Mail, iCloud Mail, Zoho Mail, Hush Mail, GMX Mail, etc.

Experience the comprehensive and user-friendly backup features of AOMEI Backupper by downloading it now. (For server users, you can try using the AOMEI Backupper Server)

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1. Launch AOMEI Backupper and select the Backup option and then choose Email Backup.

Email Backup

Step 2. In the Task Name box, assign a name to the backup such as Email Backup (1) to distinguish it from any previous backups.

Assign Backup Name

Step 3. Proceed to click on Add Email Data. This will show you all the directories in your mailbox, including Inbox, Starred, Sent Mail, Trash, and others, arranged in the same structure as your mailbox. Select the directories you wish to backup, either in part or as a whole mailbox, and then click OK.

Add Multiple Mailboxes

Note: In the event that you have added multiple mailboxes, it is feasible to select and backup all of them at once.

Step 4. Select the destination path where you would like to save the backup image file, or alternatively, manually enter it.

Select Destination Path

Step 5. Click on the Start Backup button to commence the process. After completion, click on Finish.

Start Backup

✐ Attention: During the backup process, you can click on the icon situated in the lower-left corner to verify the backup integrity or configure the computer to shut down, restart, hibernate, or sleep after the backup is finished.
It's important to keep in mind that backup operations can only be conducted while the system is logged in. If any backup schedules are missed, they will be executed once the system is logged in.

Frequently asked questions about how to transfer Hotmail to Gmail

Q: Will my Hotmail folders transfer over to Gmail?

A: Yes, your Hotmail folders can be transferred over to Gmail. You can use a third-party tool or manually create the same folders in Gmail and then move your emails over.

Q: Is there a limit to how many emails I can transfer from Hotmail to Gmail?

A: There is no limit to how many emails you can transfer from Hotmail to Gmail, but keep in mind that it may take some time for the transfer process to complete if you have a large number of emails.

Q: Do I need to have a Gmail account to transfer my Hotmail emails to Gmail?

A: Yes, you will need to have a Gmail account to transfer your Hotmail emails to Gmail.


This article explains the steps involved in how to transfer Hotmail to Gmail, and shows you how to use the best email backup software - AOMEI Backupper Pro for Hotmail data backup. Along with backup functionality, this software also provides restore, clone, and sync features such as transferring files from an old HP to a new HP since it can sync files with different devices. Download AOMEI Backupper Pro now to explore its numerous features!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!