How to Create Gmail Local Backup ( Top 2 Ways)

This article provides two ways to create a Gmail local backup, you can choose either one to suit your needs. If you are a beginner, the second and simpler method is recommended!


By Miya Updated on August 3, 2023

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Why Need to Backup Gmail Locally?

There are several reasons why you might need to perform Gmail local backup:

 Data Loss Prevention: Gmail is a reliable email service, but there is always a chance that you could lose access to your account due to a hacked account, accidental deletion, or other issues. Backing up Gmail emails locally ensures that you don't lose important emails, contacts, and other data.

 Offline Access: With a local backup of your Gmail emails, you can access your emails even when you don't have an internet connection. This can be useful for travelers, people in areas with poor internet connectivity, or anyone who needs to access their emails offline.

 Archiving: If you have important emails that you want to keep for a long time, creating a local backup is a good way to archive them. This can be useful for legal or business purposes, or for personal reasons, such as keeping a record of important conversations.

 Compliance: Some businesses and industries are required by law to keep backups of their emails and other digital communications. Creating a local backup of your Gmail emails to computer can help you comply with these regulations if you work in a regulated industry.

 Easy Migration: If you switch to a new email service or platform, archiving Gmail to local drive makes it easy to migrate your data. You can simply import your emails and contacts into the new service or platform, without having to worry about losing any data.

How to Perform Gmail Local Backup with 2 ways

In the following section, we will outline two methods for creating a Gmail local backup. The first method involves using Google's Takeout function, while the second method involves using specialized email backup software. Read on to learn more about each approach.

Way 1. Creating a Local Backup of Gmail Emails Using Google Takeout

To create a local backup of your Gmail emails, we will be utilizing Google Takeout. Regardless of the device you are using, as long as you have a web browser, you can follow these simple steps to get started:

Step 1. Log in to your Gmail account using your email address and password and once you are on the Gmail dashboard, click on your Profile icon and select the Manage your Google Account option.

Manage your Google Account

Step 2. Choose Data & Personalization from the menu on the left-hand side and scroll down until you find the Download your data option. Click on it to proceed.

Download Your Data

Step 3. Once the Google Takeout page opens, click on the Deselect all button.

Deselect all

Step 4. Scroll down the page and select the Mail function. Make sure to choose the option All Mail data included.

All Mail Data Included

Step 5. You can choose to either create a backup of all your emails or select specific folders based on your preferences. Once you have made your selections, click on the OK button at the bottom of the page to proceed.

Include All Messages in Mail

Step 6. Next, scroll down the page and click on the Next step button. You may be prompted to choose a delivery method. By default, Google will email you a download link for your Gmail data. Additionally, you can select the maximum size of the downloadable file and choose to split the backup into multiple files if desired. Once you have made your selections, click on Create Export to initiate the backup process.

Choose the File Type, Frequency, and Destination

Step 7. Once the archive files have been created, download them to backup Gmail to local drive. You can then use a file archiving tool such as 7-zip to extract and access the files.

Way 2. Automated Backup of Gmail Emails to Local Drive

Another option for creating a Gmail local backup is to use specialized email backup software such as AOMEI Backupper Pro. This software offers an Email Backup feature that can backup various email providers, including Gmail, Outlook Mail, Yahoo! Mail, iCloud, Zoho Mail, HushMail, GMMX Mail, and Hotmail.

To get started with AOMEI Backupper, you can begin by learning how to backup Gmail emails to local drive. The software offers a 30-day free trial period, during which you can test its features before committing to a purchase. Simply download and install AOMEI Backupper on your computer. If you are a server user, you can opt for AOMEI Backupper Server.

Download Free TrialWin11/10/8.1/8/7/XP
Secure Download

Step 1. Open the software and select the Backup option. Next, choose the Email Backup option to proceed.

Email Backup

Step 2. Click on the Add Email Data button to continue. Enter the login credentials for your shared mailbox account in the provided fields, and then click on OK to confirm.

Add Email Data

Step 3. Select or manually enter the destination path where you want to store the backup image file.

Select Destination Path

Step 4. Click on the Start Backup button to initiate the backup process.

Start Backup

A helpful tip: Schedule Backup feature allows you to set up automated backup routines on a daily, weekly, monthly, or event-triggers basis. You can even set up backups to occur when a USB device is plugged in. This can help ensure that your Gmail emails are regularly backed up without requiring manual intervention.

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In conclusion, this article has provided you with two effective ways to perform Gmail local backup. Creating a backup ensures that you won't lose important data due to various reasons. AOMEI Backupper is a more comprehensive solution that provides different levels of security for your Gmail emails. In addition to email backup, it also has restore function, allowing you to restore your Gmail emails from backup if needed. Give it a try today!

Miya · Editor
Miya has an excellent insight and receives professional and systematic technical training since joining AOMEI. She has a comprehensive understanding of computer issues, aiming at helping users troubleshoot all kinds of problems. A lot of computer users around the world have found her articles very helpful!