Fixed: Email Signature Not Saving in Outlook 365

Email signature is important for business or personal purposes. If you want to know how to add it to your new Outlook email, you can read the below full guide. Also, you can get a backup solution below.


By Maggie Updated on September 25, 2023

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Why is my signature not showing up in Outlook?

Email signatures serve as a vital tool for businesses, allowing them to establish trust and project a positive and professional image of their brand. Moreover, these signatures enable businesses to share essential contact information, including phone numbers, addresses, and links to social media profiles. If you've recently noticed that your email signature not saving in Outlook 365, it's essential to address this issue promptly. The reasons are various:

  • Signature is not properly set as default.
  • Signature is deleted or not saved.
  • Signature is not formatted correctly.
  • Etc.

How do I get my signature to stay in Outlook 365?

It’s quite common for users to meet Outlook email signature troubles, for example, signature not working in Outlook 365 or not showing up. Here are 2 kinds of ways to troubleshoot Outlook 365 signature not saving.

# 1. Automatically add a signature to a message

Step 1. Open your Outlook and select Settings at the top of the page.

Step 2. Then choose Mail > Compose and reply.

Step 3. In the Email signature section, simply type in your desired email signature and utilize the formatting tools provided to customize its appearance to your liking.

Step 4. Select the default signature for new messages and replies.

Step 5. Then select Save to confirm.

# 2. Manually add your signature to a new message

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

Step 1. Go to your mailbox and then choose New email.

Step 2. Edit your message, and then choose More actions > Insert signature at the bottom of the compose pane.

Step 3. When your email message is ready, choose Send.

How to always keep Outlook email safe

After successfully addressing the Outlook signature issue, it's wise to take proactive steps to avoid future problems and keep your Outlook data safe. One essential measure is to create a backup of your Outlook information. This task is made simple with professional Outlook backup software like AOMEI Backupper Professional. With this tool, you can easily safeguard your Outlook data, offering an extra layer of security and peace of mind.

▶Wide range of data solutions: It offers backup solutions including more than just emails. Its Outlook backup feature enables you to safeguard attachments, calendars, contacts, and more from your Outlook account.
▶Multiple target locations: It allows you to back up Outlook to multiple locations such as internal and external disks, USB drives, NAS devices, network locations, SD cards, cloud services, etc.
▶Schedule backup: You can create automated Outlook backups according to your needs. You can set daily, weekly, monthly, and event-triggered scheduled backup tasks.
▶Different operating systems: This software also supports multiple Windows PC operating systems, including Windows 11, 10, 8, 7, XP, and Vista. If you are a Server user, please upgrade to AOMEI Backupper Server.

You can download and install this professional backup software, and then start backing up Outlook according to the graphic tutorial below.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Open Outlook and then type email and then click Connect, and then follow the on-screen instructions to sign in to your Outlook account.

Step 2. Then launch AOMEI Backupper. Then in the main interface choose Backup and then Outlook Backup.

Outlook Backup

Step 3. Click Add Outlook data and select the Outlook folder you want to backup. Then click OK.

Add Outlook Data

Step 4. Then choose the second box to specify the backup location. You can backup Outlook email to external hard drive or a local path, network or NAS location, or cloud drive.

Select Backup Destination Path

Step 5. Then you need to click on the Start Backup button to prompt.

To sum up

This article explains the possible causes and fixes to troubleshoot email signature not saving in Outlook 365. Additionally, to prevent potential data loss and add one more reliable security layer to your precious email data, you can use AOMEI Backupper to assist. This software is not only a professional Outlook email backup tool, but also support various email services like Yahoo Mail, Gmail, iCloud Mail, Exchange, Outlook Mail, Zoho Mail, also you can sync Outlook Contacts to PST file with OneDrive.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.