By Delia / Last Updated May 10, 2021

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Why backup is so important for small business?

In this information age, people are used to storing photos, documents, videos, etc. on computers and suchlike devices. Any accident happens to these data could lead to great inconvenience. The same goes for enterprises, except that there are more critical data on more machines.

The best way to avoid data loss is always backup, and the necessity of a proper small business backup strategy is self-evident. According to a study, 70% of small businesses that experience a major data loss go out of business in a year, and that is not inconceivable.

Think about those financial statements, business plans, client information, technical documentation...losing any of these could cost your company a lot of money and reputation, which is a major blow especially for small business without deep pockets. 

In this case, a smart business backup plan that can significantly save cost in all aspects is particularly important.

Small Business Backup Stratey

How to set up a small business backup strategy?

To build an enterprise backup strategy for a small business, you should always remember a principle: don’t put all eggs in one basket. Any device has its lifespan and could be faulty or damaged due to various reasons. It's better to create more than one copy for your business data. Therefore, the 3-2-1 backup strategy could be a good choice.

It means to store 2 copies on different storage devices, and 1 for offsite. In practical use, you can do following things:

♦ Keep a local copy as the primary access to the data.
♦ Create a backup to another devices like external hard drive, USB flash drive, etc. as an instant access to whatever data you want to retrieve.
♦ Backup to another Internet or Network location, like cloud drive, network share or NAS. Thus you can restore these data even when your devices break down.

As long as you follow this rule, your important data shall stay safe no matter what happens. But there’s one problem left: the cost of your precious time and effort.

In most of cases, a small business requires more than one computer to perform different tasks. Backing up machine by machine may not be difficult if you company has less than 10 people, but what if there are tons of data stored on dozens of computers?

If you can centrally backup all computers within network on a regular basis, things will get much easier. And that’s not unachievable – you just need an effective centralized backup tool as part of the backup strategy for small business. With it, you won’t be afraid of disaster strikes (such as WannaCry Ransomware) and system break-down.

Small Business Centralized Backup

Best small business backup software with centralized management

What is the best backup solution for a small business? Considering the limited budgets and human resources, it should be cost-effective and easy-to-use.

AOMEI Centralized Backupper is such a centralized backup tool supporting Windows 10, 8.1, 8, 7, Vista, XP, Windows Server 2003, 2008 (R2), 2012 (R2), 2016, Windows SBS 2003, 2008, 2011 and Windows Home Server 2011 (32/64-bit).

★ It enables you to create and manage backup tasks for all desktops, laptops and virtual machines within LAN from a central computer as management console.

★ It has an intuitive interface yet includes complete and powerful options even for experts. As the combination of backup and real-time monitoring, it allows you to centrally backup file/partition/system/disk of all client PCs to a network share or NAS, and handle business backup tasks by receiving the real time backup status and alerts via email notification, logs report, error messages, etc.

★ In addition to backup, it also enables you to sync data from client computers to network share or NAS with original format and for direct use. The sync modes include basic file sync, real-time sync and mirror sync.

★ What’s more, the CPU usage of ACB is light. You can even enable the silent backup mode to run backup tasks without disturbing client computers.

There are two plans for this small business backup software: the Customized Plan allowing you to customize the number of computers and servers to manage, while the Unlimited Plan supporting unlimited computers and servers. So you can use it to implement backup plan for both small business and large enterprise.

You can first have a try on the free trial and then choose the edition you want.

Download Free Trial Win 10/8.1/8/7/XP
Secure Download

How to implement your small business backup strategy centrally?

Once you have AOMEI Centralized Backupper installed on the central computer and the Agent Setup installed on the client computers, you can run it to create and manage tasks centrally to fulfill your backup plan for small business.

The installation procedure was like:

>> Install AOMEI Centralized Backupper on one of the computer within LAN as the central management console > Find "package" folder under installation path > Copy the "ACBAgent.exe" to client computers and install it.
>> Switch to "Computers" tab > Select the computers you want to manage from "Uncontrolled Computers" list > Click "Request Control" to gain control of these client computers.
>> After that, you can create new tasks to back up these client computers and manage them.

Acb Setup

Note there are 2 ways to request control:

>> By entering accounts: it requires administrator account and asks you to enter client computer’s login credential.
>> By sending a message: it will send a message to client computers to obtain the permissions. When the prompt shows up on client computers, choose "Agree".

Agree

After these preparations, you can start to backup for your small business with following steps.

1. Go to Tasks tab, click New Task and choose the task you want to create. Options include File Backup, System Backup, Disk Backup, Partition Backup, Basic Sync, Real-Time Sync and Mirror Sync. Here take File Backup as an example.

File Backup

2. After you’ve gained controls over client computers, click + Add Computers in Step 1 to select the computers you want to back up.

Add Computer

3. Select the source data to backup in Step 2. You can either Select items based on each client or Select items based on backup rules, then click + Add to specify the source data.

Add Data

4. Click on Step 3 and tap Add Storage to add a share or NAS path with required information. After that, you can select a directory in the storage as backup destination and click OK to confirm it.

 

Add Storage

5. Then, you can click Start Backup to execute the centralized backup task.

Start Backup

Settings: Here you are able to compress/split/encrypt backup images, add comments and enable email notification.
Schedule: If you want to auto backup data on client computers, you can choose Once/Daily/Weekly/Monthly as schedule, so as to execute the small business backup on regular basis. In Advanced tab, you can choose scheduled backup mode as full backup, incremental backup or differential backup.
Scheme: To save storage space on your backup destination, you can choose corresponding scheme to auto delete old backups. Options include Full Backup Scheme/Incremental Backup Scheme/Differential Backup Scheme/Space Management Scheme/Other Backup Scheme.

You can follow the process to add multiple backup tasks with different configurations, and therefore implement your small business backup strategy flexibly.

For questions and problems about using this software, you could refer to this AOMEI Centralized Backupper FAQs.

Verdict

AOMEI Centralized Backupper is the best backup solution for small business. With the intuitive interface and the ability to manage multiple client computers, you can achieve your small business backup strategy easily without the need to spend a lot of time and effort.

If you still want a backup solution that can be used on each computer for daily Windows data protection, like backup, sync and clone, you can try the powerful software AOMEI Backupper, it also has Technician edition for unlimited PCs within company, or Server edition for Windows Servers.