3 Easy Ways to Perform QNAP Gmail Backup

Can I enjoy a larger Gmail email storage location? If I can, how can I back up my Gmail emails to QNAP? Any ideas?


By Maggie Updated on July 25, 2023

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Is there any need to backup Gmail?

Since its inception in 2004, Gmail has risen to become the most popular email service worldwide. Users are granted up to 15 GB of cloud storage on Google to accommodate their emails. However, with the exponential growth in digital communication, 15 GB might not suffice for today's needs, prompting the need to periodically clean out inboxes. Yet, this seemingly straightforward process isn't without its challenges.

According to a report by Backupify, titled "Causes and Solutions for Google Apps Data Loss," a significant 63% of data loss within Google Apps is attributed to user error. Human mistakes, such as accidental deletions, can lead to data loss, while infrastructure failures or catastrophic disasters are responsible for 0% of reported losses.


Given these risks, many users have realized the importance of backing up their emails to a more extensive storage solution. QNAP NAS, network-attached storage, emerges as an excellent choice for this purpose. It provides a secure and reliable space for storing various data, whether personal, commercial, or business-related. Not only does it preserve your data, but it also helps save local disk space, making it a valuable addition to your data management strategy.

Why do you need to backup Gmail email to QNAP?

Backing up Gmail data is a crucial practice for many users, as data holds immense importance, and losing it is undesirable under any circumstances. Several reasons drive users to seek a safe backup solution:

1. Data Protection: Users prefer having a backup copy of their data to safeguard against any future uncertainties. By opting for a backup, they can restore their data in the event of any unfortunate incidents.

2. Human Errors: We are all prone to making mistakes, especially when dealing with technology. A single click or oversight can lead to data loss. Having a backup in place serves as a safety net in case of accidental data deletion.

3. Storage Limitations: Gmail provides 15GB of storage, which may not suffice for some users. When additional storage space is required, backing up Gmail to a reliable storage solution like QNAP becomes the preferred choice.

4. Efficient Management: Continuous usage of Gmail can lead to server load issues and improper management of emails, resulting in accidental deletion or data loss. A backup ensures that users have control over their data beyond Gmail's limitations.

In conclusion, backing up Gmail data is a proactive approach to data protection, allowing users to mitigate risks associated with human errors, storage limitations, and server issues. By utilizing a secure storage solution like QNAP, users can ensure the safety and accessibility of their important data.

How do I perform Gmail backup to QNAP

Here are 3 ways for you to perform QNAP backup Gmail, let’s start to find out which one is the best.

# 1. Copy Gmail folders to QNAP using Takeout services

Users can manually backup their data using Google takeout which is embedded in Google.

Step 1. Open Google Takeout and tap Create a new export.

Step 2. Choose Mail from the options list.


Step 3. Scroll down and tap on Next Step button.

Step 4. Then you can select file type, frequency and destination.

Step 5. The following page will remind you Google is creating a copy of files from Mail. So wait patiently for the progress.

Export Progress

Step 6. Now, you will receive a download link to your Gmail account. It is not an instant process, it may take several hours or days depending on your mailbox size.

Step 7. Once you will receive the download link, click on that link and when asked to choose the target location to save file, select QNAP device from my PC.

# 2. Simply backup Gmail via QNAP backup feature

Step1. Properly connect your QNAP device to your computer and then open it.

Step 2. Set up your Gmail accounts on the NAS, and fill in the required info including the account name and password.

✍Note: To backup your individual account, just simply enter the email address and the password in the first individual section.

Gmail Account

Step 3. Then you can view all the essential information on the Dashboard, such as account amounts, used and available capacity and the next backup schedule, and the last backup history.


Step 4. The backup details can be found in the Backup page, such as your remaining capacity and backup status.


Step 5. On the Settings page, you can find the detail setting options, such as the default backup volume, maximum concurrent backup threads or the maximum storage you can use on the NAS.


Step 6. On the Logs page, it shows the history of every incremental backup task which you can also download to your local computer.


Overall, QNAP offers a very simple way to back up the emails in your Gmail account to Turbo NAS!

# 3. Perform QANP Gmail backup via professional email backup software

Another feasible and easy way to do Gmail backup QNAP is to use professional email backup software to help you save Gmail email to QNAP storage device. AOMEI Backupper enables you to backup all data on Gmail to various backup storage devices, including local disk, external hard drive, USB flash drive and NAS device, etc. Also, you can set an automatic backup schedule in daily/ weekly/ monthly/ event trigger and USB plug-in mode, so you won’t forget to back up your emails easily.

Now, let’s get ready to have a try.

Please download AOMEI Backupper via the below download link.
Connect your QNAP with the computer correctly and make sure it can be detected.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. On the left page, select Backup and then choose Email Backup.

Email Backup

Step 2. Then click Add Email Data.

Add Email Data

Step 3. Then click Add Mailbox, then fill in your Gmail account and corresponding authorization code in the password box. Then confirm by choosing OK.

Step 4. Then you need to select or type the destination path to store the backup image file. Click the inverted triangle > Add Share or NAS Devices to store Gmail emails to QNAP.

Step 5. Now enter your QNAP network path and name.

Type Network Path

Step 6. Then choose Start Backup button to begin the backup process.


To sum up, you have 3 ways to perform QNAP Gmail backup via Google takeout, QNAP built-in backup feature, and third-party professional backup software. You are free to choose the one that suits you best. Notably, AOMEI Backupper is professional backup and restore software that can also enable you QNAP Google Drive sync, so you can add extra protection to store data.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.