How to Backup PST File in Outlook 2016 Easily and Quickly

How do I backup PST files in Outlook 2016? In this guide, you can learn two methods. One is built-in software and the other is powerful third-party software. Let’s take a look!


By Yuka Updated on April 10, 2023

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Why to Backup Outlook PST files?

Outlook is an essential tool for many people, especially those who rely on email for work or personal communication. However, the data stored in Outlook can be affected by various risks such as hardware failure, virus attack, accidental deletion, or system crash. Therefore, it is important to regularly backup your 2016 Outlook PST files to avoid the risk of losing valuable data.

Outlook PST file contains all the Outlook data including emails, contacts, calendar and tasks. There are several reasons why you should backup your Outlook PST files. Here are a few:

  • Protection against data loss: The primary reason to backup your Outlook PST files is to protect yourself against data loss. If something happens to your computer, such as a hard drive failure, you will lose all of your data, including your emails, contacts, and calendar items. By backing up your PST files, you can recover this data easily.
  • Save time and effort: Losing your Outlook data can be a very frustrating experience, especially if you have spent a considerable amount of time organizing your emails, contacts, and other information. By backing up your PST files, you can save time and effort that would have otherwise been spent trying to recover lost data.
  • Ensure Data Security: Backing up your Outlook PST files also ensures security of your data. You can store the backup files on an external hard drive, cloud storage or any other secure location which can prevent unauthorized access to your data.

Backup PST File in Outlook 2016 Manually

Outlook has a built-in Import/Export wizard that allows you to manually export the items in Outlook to a .pst file, and you can use this method to backup email in Outlook 2016. Specific steps are as follows:

  1. Open your Outlook, go to the File tab > Open & ExportImport/Export.

Import or Export

  1. Then the Import and Export Wizard will open. On the wizard Select Export to a file and then click Next.

Export to A File

  1. Then select Outlook Data File (. pst) and select the folder you want to export.

Outlook Data File

  1. Then click on the Browse button to select a location where the Outlook 2016 PST file should be saved. Click on Finish.

Browse USB Flash Drive Location

  1. It will prompt you to add a password to your PST file. You can add a password or skip it.

Automatically Backup PST File in Outlook 2016

While manual backups are an easy method, it can be time-consuming, especially if you have a lot of email, contacts, and calendar items. Here, you can choose another automatic backup option as it is less prone to human error and saves time. This allows you to customize when to regularly perform Outlook export PST task to keep your data safe.

AOMEI Backupper's "Outlook Backup" function provides Outlook users with a more comprehensive and reliable backup solution. Using this feature, you can backup your entire Outlook profile including PST files, email accounts and settings in just a few clicks. You can also schedule automatic backups and choose from various backup options such as full, incremental, and differential backups. In addition, AOMEI Backupper's backup process is fast, efficient and error-free, ensuring your data is always safe.

  1. Click the download button below to install AOMEI Backupper on your computer.
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  1. Open Outlook, and be sure you log in with your account. Then, launch AOMEI Backupper Professional and click Backup and Outlook Backup.

Outlook Backup

  1. Click Add Outlook data and select the account containing emails and other items you want to backup. Then click OK.

Add Outlook Data

  1. Click the second box to select a local pathnetwork or NAS location, or cloud drive to store your Outlook 2016 PST files.

Select Destination

  1. Enable DailyWeekly,  Monthly, or Event triggers schedule backup and click Start Backup to backup PST files in Outlook 2016 automatically.

Schedule Backup

☞ Notes:

  • You can change “Incremental Backup (default)” to “Differential Backup” in Backup Scheme.
  • Except for backup methods, you can also enable automatic backup cleanup methods in Backup Scheme. It’s the most effective way to resolve backup disk full issues.


In summary, it is essential to backup PST files in Outlook 2016 to keep your email data safe and secure. While the built-in backup tool in Outlook is useful, it has some limitations. Therefore, we recommend using the "Outlook Backup" function of AOMEI Backupper to create a more comprehensive and reliable backup for your Outlook data. This will give you peace of mind and ensure that you can recover your data quickly should any unexpected event occur.

Yuka · Editor
Yuka, our dedicated editor at AOMEI Technology, is committed to bringing you valuable insights and guidance in data protection. Her mission is to empower everyone with her knowledge in computer backup and recovery, disk cloning, file synchronization, and more. Yuka's goal is to do her best to make complex tech tasks simple and ensure that your digital world remains safe and secure.