[Full Guide] SharePoint Recover Deleted Files Not in Recycle Bin

Do you wonder how can SharePoint recover deleted files not in Recycle bin? If you do, don’t worry, this post provides you with several solutions.


By Ellie / Updated on April 2, 2024

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Can you recover deleted files from SharePoint?

“We recently had to migrate data between team sites. Folder structures were copied over and not the data. Once we restored the files in the recycle bin we noticed the data was lost. Is there anywhere else to look?”

-Question from Microsoft Community


Items that you remove from a SharePoint site are sent to the site Recycle bin, sometimes referred to as the first-stage Recycle bin, where they can be recovered if necessary. Items are transferred to the site collection Recycle Bin after being deleted from a site (also called the Second-stage recycle bin).

An item is permanently deleted if it is removed from the site collection Recycle Bin or if its retention period has passed. That’s why SharePoint recover deleted file not in Recycle bin. You won't be able to retrieve deleted SharePoint files from the Recycle bin if they’re permanently deleted.

SharePoint recover deleted files not in Recycle bin

How can SharePoint recover deleted files not in Recycle bin? If you have unfortunately permanently deleted the files from the SharePoint Recycle bin, the only choice for you is to use a professional data recovery tool to get back the files when SharePoint deleted files not in Recycle bin, for example, the freeware MyRecover. It has the following benefits:

Simple. Follow these three simple steps to recover lost or deleted folders from Windows.
Overall. It can recover data from formatted drives, corrupted partitions, system crashes, virus attacks, and other Windows data loss scenarios.
Efficient. It quickly and successfully recovers deleted folders.
Compatible. It supports NTFS, FAT32, exFAT, and ReFS file system recovery on Windows 11/10/8/7 and Windows Server.

Before start, download, install and launch MyRecover on your computer.

Download SoftwareWin 11/10/8/7/Server
Secure Download

Step 1. Hover the mouse over the hard drive used to have the files you want to get back. Click Scan.

Select Partition to Scan

Step 2. Then the scanning process will start automatically. You don’t need to wait for the process to complete if you find the files you want to recover. You can also type in the file name on the upper right search box to find the file you need quickly.

Scan Lost Data

Step 3. Click Recycle Bin in the left panel, and select the deleted files you want. Click Recover xx files.

Recover Lost Data

Bonus tips: How to restore deleted files from SharePoint Recycle bin

As bonus tips, we’ll see how to restore deleted files from SharePoint Recycle bin.

Way 1. Recover deleted files from the Recycle bin

Normally, when you deleted files from SharePoint, your are able to recover files from SharePoint Recycle bin.

Step 1. Go to the SharePoint site where you deleted the files.

Step 2. On the bottom left of the screen, click Recycle bin.

Recycle Bin

Step 3. Then you can a list of deleted files, and tick the target files you want to recover.

Choose Files

Step 4. Click Restore to recover the deleted files.

Restore Files from Recycle Bin

Way 2. Recover deleted files from the site collection Recycle bin

If you still can't locate the deleted files from the Recycle Bin, try looking in the Recycle Bin for the site collection.

Note: To use the site collection Recycle bin, you must have administrator or owner rights. If you are unable to access it or it has been disabled, you may not be able to see it.

Step 1. On Site settings (next to Recycle bin), under Site Collection Administration, click Recycle bin.

Site Collection Recycle Bin

Step 2. At the bottom of the Recycle bin page, click the Second-stage recycle bin.

Second Stage Recycle Bin

Step 3. Point to the items you want to restore, click the check icon to the right of each one, and then click Restore.

Restore Second Stage

Closing words

How can SharePoint recover deleted files not in Recycle bin? This post primarily provides you with the most effective way, using MyRecover. Besides, 2 ways to restore deleted files from SharePoint Recycle bin are also introduced as bonus tips.

Ellie · Editor
Ellie, a professional and experienced writer who is good at solving iOS-related problems and writing iOS backup/transfer tips.