How to Backup Email Windows 10 Mail (2 Ways)

Here offers you 2 ways to backup emails in Windows 10 Mail APP, by exporting to PDF and .eml files, also one more email backup alternative is here!


By Maggie Updated on August 11, 2023

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Windows 10 Mail overview

You’ve got almost endless options when it comes to choosing an email client. But one of the simplest, best, and most effective is right within Windows itself. Not Outlook—the native Mail app.

Mail—and its related app, Calendar—don’t feature many bells and whistles. I rarely see lists of new features. But when it comes to choosing an everyday mail client, we generally prefer the simple, straightforward interface of the Mail app versus the more complex, cluttered, feature-rich Outlook. Fortunately, if you subscribe to Microsoft 365 and use Windows, you don’t have to choose one over the other. Instead, you can use Mail and then move to Outlook for more advanced functions.


Mail is free and part of Windows 10 and 11, so just launch the Mail app to get started. Mail will ask for your email address and password, like Outlook, and will take a few moments to synchronize.

Why need a Windows 10 Mail backup

The need to backup Windows Mail Windows 10 can arise for various reasons, depending on individual circumstances. However, certain significant scenarios highlight the importance of Windows Mail backup. For instance:

Redundancy stands out as a paramount reason to prioritize Windows Mail backup. Creating a backup ensures the preservation of your email data, offering a safeguard in case of computer loss or email deletion due to virus attacks. Particularly for those utilizing the Windows Mail app for work-related or business emails, possessing a backup holds immense value.
This reason holds greater relevance for professional email users as opposed to individuals using Windows Mail for personal correspondence. With a backup of Windows Mail, you can seamlessly share email data with colleagues or employees, streamlining collaboration and information exchange.
✍Transitioning to a New Computer
Given that the Windows Mail app stores email files locally on your computer, having a backup guarantees a seamless transfer of your Windows Mail setup to a new device. This transition can be accomplished without the risk of losing essential emails, preserving continuity and accessibility.

Now you understand the necessity and reasons to backup email Windows 10 Mail, the exact measures are distributed in the following part.

How to set up a Windows 10 Mail backup

Here are 2 efficient ways to perform Windows 10 Mail APP backup, let’s continue to see how:

Way 1. Windows 10 Mail backup via Microsoft Print-to-PDF

Step 1. Choose the email you want to backup and open it.

Step 2. Click on the three dots at the top-right corner.

Step 3. In the menu drop-down box, choose Print.


Step 4. Now you can see a few options, so choose Microsoft Print-to-PDF.

Miscrosoft Print to PDF

Step 5. After that, type your file name and save the PDF in your desired location.


Way 2. Backup Mails emails via EML Files

Step 1. Locate the email that you want to back up, and open it.

Step 2. Click on the three dots and you can see more options in the drop-down menu.

Step 3. Now you can see Save As button, so click on it. 

Save as

Step 4. Then select the format as Email Message (.eml)

Email Message eml

Step 5. Browse the desired location and confirm by choosing Save.

Bonus tip: 5 steps to backup emails via professional email backup software

Can Windows 10 Mail backup all emails? Unfortunately, as we see the above 2 methods, manually backup your email in Windows 10 mail can be time-consuming and laborious, and unable to backup multiple emails at the same time. Then why not try another useful email backup software, that’s AOMEI Backupper Professional. This reliable and best email backup software enables you to save your emails to local drives, external drives, network locations, NAS, cloud drives, etc.

♥Firstly, this software offers an Email Backup feature to backup various mail services, including Yahoo Mail, Gmail, iCloud Mail, Exchange, Outlook Mail, Zoho Mail, etc.
♥Secondly, you can auto-backup your emails once you set up the backup parameters, like backup in Daily, Weekly, Monthly, Event Triggers and USB plug-in mode. Furthermore, you can schedule tasks to wake your computer at specific times for backup purposes.
♥It is compatible with a wide range of Windows PC operating systems, including Windows 11/10/8.1/8/7/XP/Vista. And for Server users, try AOMEI Backupper Server.

Please download this software via the below link. Now I will show you how to backup your emails with only 5 effective steps!

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Locate Backup at the left side menu, and choose Email Backup.

Email Backup

Step 2. Click Add Email Data.

Add Email Data

Step 3. Then in the pop-up window, click on Add Mailbox, and fill in your Email Account and password accordingly.

Add Mailbox

Tip: if you want to save multiple mailboxes, you can choose multiple mailboxes at the same time. If you haven’t added any mailbox, you need to add a mailbox first.

Step 4. Select a destination path where you want to save the email backup image. For example, to backup Yahoo emails to hard drive, choose the Select a local path option, and specify an internal or external storage path as the backup destination.

Select Destination Path

☞Tip: you can enable automatic backups by choosing Schedule Backup and then you can choose the suitable backup frequency that meets your needs.

Step 5. Don’t forget to click Start Backup to start the backup process.

Sum up

Backup email Windows 10 mail can be executed in 2 ways, more specifically, via export as PDF and EML Files. However, the biggest disadvantage of using Mail app is that you cannot backup multiple emails at the same time. Third-party software can make complement the drawback. AOMEI Backuper is quite well-functioning email backup software that offers you the ability to auto-backup your emails and backup multiple emails at the same time.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.