Top 3 Ways to Perform Synology Email Backup

You can use 3 ways to backup emails to Synology: Synology Active Backup, Synology Mailplus and AOMEI Backupper.


By Maggie Updated on October 20, 2023

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User case: Can I backup email to Synology?

Hi, I have a free 15GB version of Google services. Only mails there and reaching 90% usage. Is it somehow possible to move old mail to any Synology app and do such archiving regularly? I can still use Gmail for recent mail and daily mail. Would appreciate any hints.

- Question from Microsoft Community

Why backup emails to Synology?

Likewise, relying only on Google's email storage can be risky. Problems or hacks could lead to permanent data loss. By backing up your Gmail to a Synology NAS, you have full control over your emails. This extra step keeps your data safe and gives you peace of mind. In conclusion, Synology email backup offers several advantages:

✦Clearing space in Gmail storage
✦Storing emails securely in one central place
✦Effortlessly recovering Gmail data in case of email threats, computer issues, or hardware damage

How do I backup my emails to Synology NAS?

Let’s take Gmail as an example, here are 3 ways to perform Synology Gmail backup.

# 1. Synology backup email via Synology Active Backup

Synology Active Backup for Gmail is a complete backup solution made to protect different data, including email accounts. Its easy-to-use interface and robust features make it perfect for backing up Google Workspace emails to your Synology NAS.

✍Note: Before backing up Gmail emails, you must set up the SDK API and generate a service key.

Step 1. Install and configure your Synology NAS (version DSM 6.2 or higher) on your network.

Active Backup for Google Workspace

Step 2. Access the Synology Package Center and install Active Backup for Google Workspace.

Step 3. Open Active Backup for Google Workspace and navigate to the Task List section.

Step 4. Click on Create to initiate a new backup task. Enter the required Gmail account credentials and then click Next.

Task List

Step 5. Adjust the backup settings according to your preferences and click Next.

Configure Task Settings

Step 6. Enable auto-discovery services if required, then click Next.

Enable Auto Discovery Services

Step 7. Set up backup and retention policy according to your preferences, then click Next.

Set up Backup and Rentention Policy

Step 8. Review the settings and click Done to initiate the backup process.

View Task Summary

# 2. Synology backup email via Synology Mailplus

Synology MailPlus is a robust email server solution with built-in backup features. By using MailPlus on your Synology NAS, you can effortlessly back up emails from your Gmail account.

Step 1. To retrieve emails via POP3, you need to install the MailPlus suite.

Step 2. Launch Synology MailPlus Server. Go to Service > MailPlus Client > POP3, tick Allow users to receive email from external POP3 servers box. Then click Apply to enable POP3 fetching.

Step 3. Set up the POP3 settings for your Gmail account and allow MailPlus access.

Step 4. Configure POP3 Fetch in MailPlus. Then save the settings.

POP3 Fetch

Step 5. After the backup is finished, you can access all your chosen Gmail emails through the MailPlus mail client.

# 3. Easiest: Synology backup email via AOMEI Backupper

AOMEI Backupper Professional also launched its featured Outlook backup feature that enables users to perform Synology mail server backup. Before you start Synology Gmail backup, let’s learn more about powerful Outlook backup software.

This feature enables you to back up your Gmail to Synology NAS, including devices like Synology DiskStation, or other NAS servers such as WD My Cloud EX4100 and Buffalo TeraStation 3420RN. Additionally, it supports internal disks, external disks, and cloud drives.

It is able to perform Gmail backup Synology automatically if you enable the “Schedule Backup” feature in daily, weekly, monthly and event triggers, even waking your computer at a specific time.

To perform Synology Gmail backup, please download this powerful backup software.

Download Free Trial Win 11/10/8.1/8/7/XP
Secure Download

(PS: Windows 11, 10, 8, 7, XP and Vista are supported on the Professional edition. For server users, please consider AOMEI Backupper Server!)

Step 1. Open AOMEI Backupper Professional and click Backup and Outlook Backup.

Outlook Backup

Step 2. Click Add Outlook data and select the Gmail account containing the emails you want to backup. Then click OK.

Add Outlook Data

✍Note: If you prefer not to back up all emails in your Gmail account, you can choose specific folders to back up instead.

Step 3. Click Add Share or NAS Device to select the destination path.

Add Share or NAS

Step 4. Type the network path of Synology NAS in the blank box and select a folder on it to save your emails in Gmail.

Add Network Path

(Optional) Enable daily/weekly/monthly/event triggers schedule backup and be sure the ”Wake the computer to run scheduled task” option is checked if you want to wake your computer at a specific time.

Schedule Weekly

Step 5. Then, click Start Backup to backup Gmail to Synology NAS.

Start Backup


You can use 3 ways to perform Synology email backup, namely by Synology Active Backup, Synology Mailplus and AOMEI Backupper. compared to the previous two, AOMEI Backupper is the easiest option for users, even friendly to non-technical users.

What’s more, this software launch professional email backup utility, which supports various email services, including Yahoo Mail, Gmail, iCloud Mail, Exchange, Outlook Mail, Zoho Mail, etc. you can backup or export entire Outlook Mailbox easily via this software.

Maggie · Editor
Maggie is a technical editor from AOMEI and troubleshoots technical problems against data protection. She has received professional and systematic technical training. With a focus on user experience, security, and problem-solving, she always puts herself in the readers' shoes and provides them with valuable technical insights.