How to Backup Outlook Email with AOMEI Backupper

Overview of Outlook Backup

Microsoft Outlook is a widely used email management tool, which allows users to send, receive, and organize emails, as well as manage calendars, contacts, and tasks. It is important to ensure data security and have backups of your Outlook Email. So, you hold the capability to promptly reinstate these vital data in the face of email data loss stemming from hardware glitches, accidental deletions, or unexpected circumstances.

AOMEI Backupper is a seamless solution that seamlessly interfaces with Microsoft Outlook. Through its user-friendly interface, you can effortlessly create Outlook Backup, which backs up not only your Outlook email data but also calendars, contacts, tasks, and a host of other essential elements within the Outlook Client. These backups are consolidated into a coherent image file, all accomplished within a few uncomplicated steps.

Create Outlook Backup Step by Step

Prerequisites for Outlook Backup

• Download and install AOMEI Backupper on the computer.
• Install Outlook Client on the same computer and add your email account to the Outlook Client.
• A target drive (with enough free space) that you can save backup images. A local path or Share/NAS devices are supported.

It is a paid feature to back up Outlook data, so please upgrade to AOMEI Backupper Professional or other editions based on your use environment.

Step 1: Initiate Outlook Backup

In the left tab page, select "Backup" followed by "Outlook Backup".

You can name it in the "Task Name" box to help you distinguish it from other backups.

Step 2: Additional Settings (Optional)

In addition to the aforementioned options, there are additional features to further enhance functionality and convenience:

Schedule: Since systems and data are constantly changing, you can set up scheduled backups to automatically back up the system at specified intervals. You have the flexibility to choose from daily, weekly, or monthly backups. In the paid version, you can also utilize event triggers or initiate backups upon USB plug-in.

Backup Scheme: With backup schemes, you have the option to choose between incremental and differential backup methods. Incremental backup captures only the changes made since the last backup, while differential backup captures the changes since the last full backup. This flexibility allows you to efficiently manage backup storage. Additionally, the paid edition can automatically delete older backup images to free up disk space, ensuring optimal utilization.

Options: There are various settings to enhance functionality and customization. These options include:

• Automatically create a folder with the same name as the task in the target location: Ticked by default. So, it will create a folder with the task name under the target path to save backup image files. For example, if you create a backup task named Disk Backup, it will first create a "Disk Backup" folder under the target drive you selected and then save backup images.
• Encryption: Secure your backup by enabling encryption, which protects the backup from unauthorized access.
• Notification: Receive email notifications to stay informed about the status and completion of backup tasks, ensuring peace of mind and proactive monitoring.
• Command: Enable Pre-command or Post-command to run the specified program or script before or after backup.
• Compression: Choose the desired compression level to optimize storage space usage while maintaining backup integrity.
• Splitting Image: Split large backup files into smaller segments for easier storage and compatibility with Different Storage Devices.
• Operation Priority: Set an operation priority for the backup. The higher the priority issue, the faster the backup will be executed.

Step 3: Add Outlook Data

Click "Select Source" to add the Outlook data you want to back up.

Within the displayed popup window, you will see all Outlook Accounts seamlessly integrated with the Outlook Client. At this juncture, you can exercise your preference by choosing the whole Outlook account or specific Outlook data that warrants backing up. You can also select multiple Outlook accounts to back up.

Step 4: Select Destination

By default, the largest drive on the PC will be selected as the destination.

Please click the destination box to select a destination path.

Supported destinations include: local drives (internal/external), network-attached storage (NAS), and network share.

Step 5: Start Backup

Click the "Start Backup" button to begin the backup process.

While a backup is running, you can click an icon in the lower-left corner to set to Shut down/Restart/Hibernate/Sleep PC after backup completion. Please tick the box and then click "OK".

Step 6: View Backup Process

When the backup is running, you can also view the backup process.

After it is finished, you can click the underlined sentence to check the backup process details.

Please kindly wait for the backup process to complete and then click the "OK" button.

Step 7: Backup Result

As a result, you can check that there is a backup image (.afi) generated in the destination location.

 

Conclusion

In adherence to the aforementioned instructions, the Outlook backup process has been executed successfully. Subsequently, you can effortlessly restore your email data, calendars, contacts, and tasks should the need arise due to potential loss.

In addition, AOMEI Backupper also offers an  Email Backup and Email Restore feature, which can help you back up email files from the Outlook Server. It also supports Gmail, Yahoo, iCloud Mail, AOL Mail, Mail.ru, and multiple mainstream mailboxes.          

Notes: 

• If the emails are set to be encrypted, they need to be verified before you can select them for backup.
• Backup operations cannot be performed when the system is not logged in. So, if you set the schedule backup, please confirm the  system is logged in before the scheduled backup starts.
• Currently, only Outlook 2007 and above versions are supported.

FAQs

Q: Why does  the window keep spinning when adding Outlook Data?

A: The program is loading the Outlook data. Please restart Outlook and keep Outlook open. It is also recommended to add the AOMEI folder to the whitelist of the anti-virus program and firewall.

Q: Can I back up Outlook when I log in User account? 

A: Yes, it is able to back up if the user account can access Outlook data. But it is recommended to run Outlook as an administrator and then do the  backup.

Q: Why does it fail to back up Outlook?

A: Generally, it is recommended to add the AOMEI folder to the whitelist of the anti-virus program and firewall. And, please also  close the VPN if you enable VPN on your PC. If it still  fails, please contact the support team to check and analyze the details error message. 

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