Full Tutorial: Recover Previous Version of Excel File SharePoint

This post introduces how to recover previous version of Excel file SharePoint. We offer you comprehensive solutions in two different cases: how to recover saved or deleted previous version of SharePoint file. Select the method based on your situation.


By Hester / Updated on April 3, 2024

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How do I recover previous version of Excel file SharePoint?


Hi. How to recover previous version of Excel file SharePoint? I wish to restore the file to a prior saved date since it appears that the file was saved incorrectly and a lot of information was accidentally erased. Thanks.”

- Question from SharePoint Forum

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How to restore a previous version of a document in SharePoint [2 cases]

When you mistakenly save and overwrite a SharePoint file, you may run into the same problem and try to restore the file to its previous version. The situations are that some people have kept their previous versions while some have not. Therefore, in this part, we will introduce how to restore SharePoint file to previous version in two different cases.

Case 1. Restore deleted previous version of SharePoint file [2 ways]

The following ways are available when you want to recover deleted previous SharePoint file.

🌠Way 1. Restore deleted previous version from SharePoint Recycle Bin

SharePoint offers a Recycle bin to restore recently deleted files. Whenever you can’t find your file in its original location, check Recycle bin first.

Step 1. Go to the SharePoint site where you restored the files.

Step 2. Click Recycle bin from the bottom left of the screen.

Recycle Bin

Step 3. Then you can a list of deleted files, and tick the target files you want to recover.

Choose Files

Step 4. Click Restore to recover the files.

Restore Files from Recycle Bin

If your files are not in Recycle bin, go to check the next method.

🌠Way 2. Restore deleted previous version via data recovery tool

Your files may be permanently removed by SharePoint if you can’t find them in the Recycle bin. In this case, the data recovery tool can help you get the files back.

MyRecover is a professional Windows data recovery tool, which can be of great help to recover previous file versions from deletion, disk formatting, system crash, or other data loss situations.

Besides, MyRecover has the following highlights:

►Easy-to-operate. Requiring no expertise, it allows you to recover lost data from SSD/HDD with only three simple steps.
►Efficient. Whatever you have lost texts, pictures, compressed files, etc., it can quickly find your lost data without omissions and recover them at high speed.
►Compatible. It supports NTFS, FAT32, exFAT, ReFS file system in Windows.
►Safe. It is guaranteed to be completely safe and virus-free.

Download it now and let’s start the recovery!

Download Software Windows 11/10/8/7/Server
Secure Download

Step 1. Install and open MyRecover. Hover the mouse over the drive saved deleted files before, and click Scan.

Select Partition to Scan

Step 2. After a comprehensive scanning, you can see the list of your lost files. To find the target file accurately, enter the file name in the search box.

Scan Lost Data

Step 3. Select all the files you want to recover, and click Recover x files.

Recover Lost Data

Case 2. Restore saved previous version of SharePoint file [3 ways]

This part will present how to recover previous version of SharePoint file that has not been deleted.

🌠Way 1. Recover previous version from SharePoint document library

You can directly recover previous file versions from SharePoint Version history if you enabled this feature before.

Step 1. Open the list or library where you stored the file from the Quick Launch bar.

Step 2. Right-click the blank space between the file name and date, and click Version history. Then you can see all the versions.

File Versions List

Step 3. Hover to the version you want to recover and click the down arrow > Restore.

Hover and Restore

Step 4. When you see the pop-up window, click OK.

Previous Version Restore Notice

🌠Way 2. Recover previous version with OneDrive sync

The other way to perform SharePoint view previous version without restoring is via OneDrive sync. If you configured OneDrive Sync before, follow the next steps to recover the previous version from the synchronized files.

Step 1. Click the OneDrive icon from the taskbar, and then click Open folder.

OneDrive Sync Icon Taskbar

Step 2. Click SharePoint Maven from the left panel and locate to your file, right-click it and select Version history.

SharePoint Maven

Step 3. Then you can see the previous versions, select the version you want to recover, and click Restore.

SharePoint Maven Restore

🌠Way 3. Recover previous version via Office application

You can also open the document and check its previous version from the Office application itself.

Step 1. Click File from the taskbar.

Click File

Step 2. Click Info, and then you can check and recover the previous file versions.

Info Version History


That’s all about how to recover previous version of Excel file SharePoint. You can recover any previous Office document versions with the methods above. If you want to retrieve deleted previous versions or other types of files, MyRecover could be the best choice for you.

Hester · Editor
Hester, a great editor, is dedicated to offering effective data recovery solutions for Windows and iOS users.