By Lora / Last update March 30, 2023

What Is Windows File Recovery?​

Windows File Recovery is a free file recovery software from Microsoft to recover deleted files in Windows 10 version 2004 and Windows 11. It does not have a graphical interface, but uses command prompts. Below are main features of it:

  • Provides two basic modes - Regular and Extensive for recovering files, suitable for different file systems and file loss scenarios.
  • Recover files from healthy, formatted, or corrupted HDD, SSD, external hard drive USB and memory cards (including SD card).
  • Support multiple file systems (NTFS, FAT, exFAT, and ReFS) and file types, such as photos, documents, videos, etc.

In Windows systems, the deleted files are not removed from hard drive immediately, because the space are just marked as “free”to store new data not overwritten. So your data are still recoverable.

Pretty confused, right? But don’t panic, you will learn the detailed tutorial about how to use Windows File Recovery below.

How to Use Windows File Recovery

Knowledge Necessary for Using Windows File Recovery

In Windows File Recovery, you will use the winfr command based on the following format. And it will automatically create a directory named “Recovery_[date and time]”on the destination drive you specify.

winfr source-drive: destination-folder /mode /switches



  • The source drive containing deleted files while the destination drive is where you want to save them.
  • The mode are recovery options for different file systems and data loss scenarios.
  • The switches decide the file or file types to search.

Which Mode should You Use?

In newer versions of Windows File Recovery, Microsoft lists only the regular and extensive modes in its command. The old modes (default, segmented, signed) all moved to the advanced switch.

  • Regular mode is the standard mode that uses the Master File Table (MFT) on your drive to search for deleted files. It applies to a healthy (not corrupted) NTFS drive. 
  • Extensive mode offers a more through recovery options to scans your drive, which applies to all file systems including FAT, FAT32, ReFS, etc.

File system




Deleted recently



Deleted for a while



Formatted disk



Corrupted disk


FAT and exFAT



For old modes:

  • Default mode using MFT tables to search for deleted files. It is the fastest mode to search for recently deleted files on a NTFS drive.
  • Segment mode is slower but more thorough option to search for various attributes of a file on NTFS disk: name, size, type, dates etc. It is able to recover deleted files a while ago, or after you formatted a drive, or you are dealing with a corrupted drive.
  • Signature mode searches for the signature of file types, such as ASF, JPEG, MP3, MPEG, PDF, PNG, and ZIP files (including official documents like DOCX, XLSX, and PPTX). It applies to NTFS, FAT, exFAT, etc.

About file system:

  • If If it is a USB drive, flash drive or SD card, smaller than 4GB, it is usually formatted to FAT or exFAT.
  • If it is an internal or external hard drive, USB drive, or flash drive over 4GB, it is usually formatted to NTFS.

To check your file system, press Win+E to open This PC, locate and right-click on the drive containing deleted files, select Properties. Then, go to General and find out file system.


Which Switch should You Use?

The switch is to filter and narrow the scanning range as well as shorten the recovery time. Below are the most common used switches of Windows File Recovery commands.



Supported mode(s)


Filter the scan range: scans for a specific file with its file name/path/type, etc.For example:

  • File name: /n myfile.docx
  • File path: /n/users//Documents/
  • Wildcard: /n myfile.*
  • /n *.docx
  • /n **



Recovers specific extension groups.



Recovers system files.

NTFS Segment​​​​​


Segment mode; recovers files under NTFS drives using file record segments.



Signature mode; recovers files under all file system types using file headers.



Recovers undeleted files, for example, from the Recycle Bin.

NTFS Segment

You can also type winfr /? or winfr /! to get quick summary for syntax and switches. For more switches, refer to Microsoft documents.

Windows File Recovery Download and Installation  Steps

Windows File Recovery does not install on Windows 10 or 11 by default. So you need to download and install this software before using it. It only works for Windows 10 version 2004 (May 2020) or later version.

Step 1. Type Microsoft store on the search box and select the top result.

Step 2. In Microsoft store, search for Windows File Recovery and press Enter.

Step 3. It will show you the search result. Click Get to download and install the Windows File Recovery tool.


Step 4. After the installation process completes, click the Open button. If you don’t want to use it now, just close Microsoft Store.

Step 5. To use it later, open your Start menu and type Windows File Recovery. Then, select Run as administrator and Yes to allow User Account Control.


How to Recover Deleted Files using Windows File Recovery

After learning the knowledge necessary for using Windows File Recovery, you can then follow the examples below to recover deleted file in Windows 10 version 2004 or later.

To increase the data recovery success rate, you need to minimize or stop using the computer. Because any use of your computer can create files that overwrite the “free” space containing deleted files.

Important Tips to use Windows File Recovery

To use the Syntax correct, below are some useful tips you can follow. It applies to both Regular and Extensive mode.

  • Always use drive letters in the source and destination path, don’t forget the colon (:) after the drive letter, and make sure there is a space between the source and destination.
  • When you specify just a folder name, such as /n \Documents\, add a backslash (\) at the end of it.
  • If a file or folder name has spaces, surround it with quotes, such as "\Users\\Documents\pending project.docx".

How to Recover Files in Regular Mode

Open Windows File Recovery and type the command based on its syntax: winfr source-drive: destination-folder [/mode] [/switches]. Here you need to know the destination drive cannot be the same as the source drive. For example:

▶ Example 1: Recover your Documents folder from D: drive to E: drive. Don’t forget the backslash (\) at the end of the folder.

Winfr D: E: /regular /n \Users\\Documents\

▶ Example 2: Recover a file named pending project in the Documents folder from D: drive to E: drive. It will including a real user, folder, file name and extensions.

Winfr D: E: /regular /n “\Users\\Documents\pending project.docx”

▶ Example 3: Recover all the Word documents from D: drive to E: drive.

Winfr D: E: /regular /n *.docx


▶ Example 4: Recover PDF and Word files from your D: drive to E: drive.

Winfr D: E: /regular /n *.pdf /n *.docx

You can also search for file extensions like .mp3, .MPEG, .xps, .png, .jpeg, .jpg, and more.

When seeing Continue? (y/n), type Y to continue the recover process. The recovery time depends on the size of your source drive. To stop this recovery process, press Ctrl + C.

How to Recover Files in Extension Mode

Similarly, Open Windows File Recovery. Here you will use Extension mode to recover deleted files. It takes longer time and applies to all file systems and comprehensive data loss scenarios. For example:

▶ Example 1: Recover deleted files with the string “paper” in the file name from D: drive to E: drive. 

Winfr D: E: /extensive /n *paper*


▶ Example 2: Recover jpeg and png images from your Pictures folder to E: drive.

Winfr D: E: /extensive /n \Uses\\Pictures\ *.JPEG /n \Users\\Pictures *.PNG

After the recovery process completes, it will automatically create a folder named “Recovery_date and time” on the destination drive. You access and view all of the deleted files in this folder.

Recovery Folder

If you are using Extensive mode, this tool will ask if you want to view recovered files, type Y to confirm it.

View Recovered Files

However, this tool is very difficult for most users who lack computer expertise and skills. Besides, it still has some other shortcomings.

  • This tool does not support recovering files from Recycle Bin, cloud storage and network file shares.
  • It is able to extract the file contents, but there is no guarantee that the restored files are usable.
  • You may receive error messages like Winfr.exe is not recognized as an internal or external command, WinFR requires admin privileges to run, Windows File Recovery stuck at 99%, etc during the use of Windows File Recovery.

The Best Alternative for Windows File Recovery

If you don’t want to rack your brain to learn how to use Windows File Recovery and struggle to resolve any of the possible problems, try another easier software to recover deleted files in Windows 10, 11 or previous systems. MyRecover is a great choice to help you.

  • Recover lost or deleted data from heath or damaged HDD, SSD, USB drive, SD card, etc. For example, to recover files from hard drive.
  • Compatibility with all file systems, including NTFS, FAT32, FAT, exFAT, ReFS, and more.
  • Retrieve 200+ file types, such as recover deleted Word documents, Excel, PPT, texts, Emails, images, videos, and so on.
  • Keep the original file names, formats, quality, and paths after recovering deleted files.
  • Has a high success rate and fast recovery speed.
  • Recover deleted files from Recycle Bin, or in case of formatting (eg: recover files from formatted hard drive), virus infections or system crashes, etc.  

To get your data back quickly, download and install the best data recovery software - MyRecover. You can free recover deleted files up to 30MB each time. To recover unlimited files simultaneously, please upgrade MyRecover.

Download SoftwareWin 11/10/8/7/Server
Secure Download

Detailed instructions are given as follows. Now start Windows data recovery quickly and efficiently.

Step 1. Launch the best data recovery software - MyRecover. Select the drive or partition containing lost or deleted files and click Start Scan.​

select partition to scan


Step 2. The software will run Quick Scan and Deep Scan automatically. As soon as any deleted data is found, the tool will display it in the list.


You can recover any file during the scanning process. To locate files faster, type the file name or type in the Search for files or folders box. To further narrow the scope, select Date modified and Size.

search files

Step 3. Select the files you want to recover and click the Recover x files button to recover deleted files in Windows 7, 8, 10, 11, etc.

recover lost data


  • Please save these files to a new location to avoid data overwriting.​
  • It will display the number of files to recover and its total size.
  • This software also helps to recover deleted files Windows Server 2016, 2019, 2022, etc.
  • To avoid losing any data, you need a free backup software like AOMEI Backupper Standard to create a copy of your files automatically. 

FAQs about Windows File Recovery

✍ How to open Windows File Recovery

Before opening Windows File Recovery, please check if you install it on your computer first. Then, you can open it in Microsoft Store or search in the Start menu.

✍ Does Windows recovery bring back files?

Windows File Recovery can retrieve documents, images, videos, and other file types on a local disk, SSD, USB drive, and memory card.

✍ Can permanently deleted files be recovered?

If you don’t use the drive containing deleted files or add new data to it, these files are still kept in the “free” space and recoverable.

In summary

With a detailed tutorial above, you can correctly know how to use Windows File Recovery in Windows 10 version 2004 and Windows 11. If you don’t understand it, try the best alternative to  Windows File Recovery.

Thanks to its intuitive interface, all users can use it easily. It is capable of recovering deleted files in different devices with a high success rate and fast recovery speed, and the supported file types are up to 200+.