Mastering Excel: How to Work on Large Excel Files Without Crashing

Uncover the secrets to working on large Excel files without the fear of crashes. This guide navigates through potential pitfalls, introduces MyRecover for data recovery, and offers actionable steps to fix Excel files.


By Penny / Updated on January 19, 2024

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Excel, the powerhouse of data management, becomes a battleground when handling large files. Nothing is more frustrating than a sudden crash, risking your hard work. In this guide, we unravel the mysteries behind Excel crashes and equip you with tools and techniques to conquer large datasets confidently.

Excel File

Possible Reasons Why Large Excel Files Crashed

Understanding the triggers behind Excel crashes is pivotal to fortifying your data fortress:

1. Insufficient System Resources:

Operating on large Excel files demands significant system resources. If your computer lacks the necessary memory or processing power, crashes become inevitable.

2. Corrupted Excel File:

Corruption within the Excel file itself can lead to crashes. This corruption may result from abrupt closures, power outages, or other unforeseen interruptions during file operations.

3. Outdated Excel Version:

Using an outdated Excel version might hinder its ability to handle the complexities of modern, large datasets. Regularly updating your Excel software is crucial.

4. Add-ins and Macros:

Third-party add-ins and poorly designed macros can introduce instability. Review and optimize these elements to prevent disruptions during Excel sessions.

Recovering Missing Excel Files with MyRecover: 

When the inevitable happens, and Excel files go missing, MyRecover steps in as the hero of data recovery:

1. Download and Install MyRecover:

Begin by downloading MyRecover from the official website and installing it on your system.

2. Select Scan Location:

Launch MyRecover and choose the location where Excel files went missing. This could be a specific folder or the entire drive.

3. Initiate a Deep Scan:

Let MyRecover perform a thorough scan of the selected location, identifying recoverable Excel files.

4. Preview and Recover:

MyRecover presents a detailed list of recoverable files. Preview them to ensure accuracy, then select the Excel files you want to recover.

5. Save Recovered Files:

Click on the "Recover" button, choose a secure destination for the recovered files, and witness MyRecover restore your valuable Excel data.

Feasible Ways to Fix Large Excel Files Without Crashing

Prevention is the best strategy. Explore practical ways to enhance your Excel experience with large files:

1. Optimize Formulas and Functions:

Complex formulas and functions can strain Excel's processing power. Simplify and optimize them to improve performance.

2. Use 64-Bit Excel Version:

Upgrade to the 64-bit version of Excel if you're working with exceptionally large datasets. This allows better utilization of system resources.

3. Regularly Update Excel:

Stay current with Excel updates to benefit from performance improvements and bug fixes. Microsoft releases updates to enhance software stability.

4. Manage Add-ins and Macros:

Review and disable unnecessary add-ins and optimize macros. These can be potential culprits for crashes.

Implementing these strategies ensures a smoother sailing experience with large Excel files.

In Conclusion: Excelling Without Limits

In conclusion, mastering the art of working with large Excel files involves a combination of preventive measures and effective recovery strategies. With insights into potential crash triggers, the assistance of MyRecover for data recovery, and proactive steps to optimize your Excel environment, you can navigate the complexities of large datasets with confidence.


1. Can MyRecover recover formulas and formatting lost in a crashed Excel file?

Yes, MyRecover is designed to recover not only data but also formulas and formatting present in Excel files. It aims to restore the file to its pre-crash state.

2. What steps can I take to prevent Excel crashes while working on large files?

Optimize formulas, use the 64-bit Excel version, keep Excel updated, and manage add-ins and macros. These steps contribute to a more stable Excel experience.

3. Does MyRecover support the recovery of Excel files from external drives?

Yes, MyRecover is versatile and can recover Excel files from external drives, ensuring comprehensive data recovery options. This comprehensive guide empowers Excel users to conquer large datasets, recover lost files, and Excel without limits.

Penny · Editor
Penny works as an editor at AOMEI Technology, while she's a tester and editor for AOMEI Data Recovery Tools. She enjoys helping users with data recovery issues on Windows and iPhones using simple and practical solutions. Outside of work, she has a strong affection for pets, particularly giant pandas.